faculty center for instructors and roster contacts roles and access faculty center features grade...
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Faculty Centerfor Instructors and Roster Contacts
• Roles and Access• Faculty Center Features• Grade Changes and Approval
Faculty center for Instructors and Roster Contacts
The self-service Faculty Center is for Instructors and Roster Contacts to:
• View and download class rosters• Notify students in a class via email• Enter final grades• Change grades• Academic progress reporting
Faculty center for Instructors and Roster Contacts
Requesting Access
1) Faculty/ InstructorYou will be able to access all classes for which you are an instructor-of-record automatically.
If you don’t see a class that you are teaching in the faculty center – contact your dept’s class scheduler to check if you are listed as an instructor for that class.
Faculty center for Instructors and Roster Contacts
Accessing the Faculty Center Faculty/ Instructor http://www.asu.edu/interactive
For classes starting Fall 2007, select the Faculty Center.
Use Rostergrades for Spring and Summer class rosters, grade entry, and for grade changes.
Faculty center for Instructors and Roster Contacts
Delegates
Instructor DelegatesA delegate may be a student (TA), a staff member, or another faculty member.
TA’s are generally set up to enter grades, but not submit grade changes or assign delegates to a class. TA’s should be set-up with an Instructor Role of TA with POST access. If a TA is to be the primary instructor, and will both enter and change grades, they should be set up as a primary or secondary instructor with POST access.
Department class scheduler can add Instructor Delegates by using the pages under Curriculum Management at:Curriculum Management > Schedule of Classes > Maintain Schedule of Classes Instructor delegates may also be added to a class via the faculty center using the Delegate icon on the front page (coming soon).
Faculty center for Instructors and Roster Contacts
Requesting Access
2) Roster ContactsTo use the faculty center, Roster Contacts must: • Complete this training or the online class• Request access for the SR Roster Contacts role; include academic organization (dept code).• Submit written approval of their Chair/Director
Note: You can also see the rosters via other pages if you have “Standard Student
Pages view”.
Faculty center for Instructors and Roster Contacts
Accessing the Faculty Center Roster Contacts• Log into the system
– https://hrsa.oasis.asu.edu
Log in with your ASURITE ID and Password
• Navigate– ASU Customizations>ASU Student
Records>Roster Contacts>Faculty Center
Faculty center for Instructors and Roster Contacts
Accessing the Faculty Center
Roster Contacts Class Selection
Search for classes within your designated Academic Org.
Faculty center for Instructors and Roster Contacts
Accessing the Faculty Center
Roster Contacts
Will have access toclasses within your academic organization.
Faculty center for Instructors and Roster Contacts
Once classes are displayed for a faculty member or a Roster Contact, the operation of the faculty center is the same for all users.
Select Term Refresh Term
Click for Class Detail
Click for Academic Status Report
Download(list of classes)
Click for Grade Roster
Click for Class Roster
Faculty center for Instructors and Roster Contacts
Class DetailClicking on the class title will display the course information.
Faculty center for Instructors and Roster Contacts
Class Roster Select the Class Roster icon to display a class roster. This class roster displays all students in the class as defined by the selected enrollment status (default is enrolled).
• Posting ID• Notify Students Function• Printer Friendly Version• Download
Download(class roster)
PrinterFriendly
NotifyStudents
NotifyStudents
Posting IDs
Faculty center for Instructors and Roster Contacts
Notify Students FunctionSend emails to all enrolled or selected students. The email will be sent to you for your records (these emails will not appear in your ‘sent’ mailbox), with a Blind Copy sent to each student (this prevents students from seeing other student names in the email they receive).
Faculty center for Instructors and Roster Contacts
Printer Friendly Version
Select this option to display a class roster best suited for printing.
Faculty center for Instructors and Roster Contacts
DownloadThe Download feature allows you to obtain spreadsheets of a list of all your classes for a term or a roster of a selected class.
You can obtain a spreadsheet of any class you are teaching by selecting the class roster icon and then the download icon :
:
Faculty center for Instructors and Roster Contacts
Faculty Center Grade Roster
• The Grade Roster icon will appear beside a class when grade rosters have been generated for a class.
• Grade Rosters are generated nightly by a batch process controlled by the University Registrar’s Office.
Faculty center for Instructors and Roster Contacts
The grade roster type: Final Grade
Approval Status:-Not Reviewed (unposted/changeable)-Post Tonight (post to student records in nightly batch)-Complete (all grades posted)
Find FunctionUnassigned grades onlyAdd this grade to all studentsEN Grades
Grade Roster
Academic progress reporting
Faculty center for Instructors and Roster Contacts
Replaces early warning and midtermBoth instructors and delegates will be able to submit Academic Status Reports Two Academic Status Reporting periods per semester, each reporting period will be 3 days. The dates that an instructor can submit the Academic Status Report can be found on the Registrar’s Semester Calendar http://www.asu.edu/registrar/
Faculty center for Instructors and Roster Contacts
Available NOW!Class Rosters in Faculty Center
Coming Soon!• Grade Changes• Grade Changes Approval• Import grade roster• Instructor delegate assignment• Roster reports• Last date of attendance for EN grades
Faculty center for Instructors and Roster Contacts
Helpful Links
University Registrar’s Officewww.asu.edu/registrar/facultyandstaff
How to set your browsers for downloads (For Everyone)http://www.asu.edu/courses/oasis/_JobAids/SetYourBrowserforPeopleSoft.pdf
How to view rosters via standard student pages view (Roster Contacts) http://www.asu.edu/courses/oasis/_JobAids/SummaryOfEnrollment.pdf
How to check what roles you have in PS (Roster Contacts)http://www.asu.edu/courses/oasis/_JobAids/ViewYourRoles.pdf
Instructions for applying for access link (Roster Contacts)http://www.asu.edu/oasis/support/documents/RequestAccessForYourself.pdf
Link for applying for access (Roster Contacts)http://www.asu.edu/interactive/oasis/AddSecurityRequest
Faculty center for Instructors and Roster Contacts
Next Steps
Instructors – Access the Faculty Center and see if your classes are there – If not, check with your class scheduler.
Roster Contacts –Request access, access class rosters (via faculty center or standard student pages view)
Faculty center for Instructors and Roster Contacts
Ongoing CommunicationFor suggestions for improvements: Email [email protected] – put “Faculty Center Suggestion” in the subject line.
For immediate help, submit a help tickethttp://www.asu.edu/supportSelect University Technology Office for the organization, Select PeopleSoft for the categoryType in a summary and description of your problem.