facilities teams - are you telling your whole story? - ray mirizzi
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Are You Telling Your Story?
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Evaluation
No Data Available No BenchmarkingNo Established Operating StandardsNo Work Order SystemNo Consistent Procurement PracticesNo Substantial Inventory ControlChallenged Budgets
Uninformed Customers
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Challenges
• Collect Data• Track Activity• Defend Budgets• Sell the Need• Educate Our Customers• Acquire Feedback• Measure• Report• Encourage Involvement
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Actions• Implement a CMMS*
• Benchmark Expenditures*
• Adopt Standards*
• Centralize Drawings and O & E Manuals
• Implement Conditions Assessment
• Develop a Campus Master Plan
• Indentify Facilities Role to Overall Mission
• Inform and Sell
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Benefits
• Provide Performance Scorecard• Defend Personnel Request• Show ROI• Support Budgetary Needs• Enhanced Decision Making Ability• Inform the Customers*• Provide Data to the Board of Trustees*• Instant Information Availability*
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Results
• Performance• Support • Funding• Request for Data• Customer Satisfaction• Ability to Measure• Ability to Report• Campus Conditions
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Project Funding Flowing In…
Ceiling Replacement Ann / Mike Capital $75,000 to do 1st floor E Wing and 2nd floor C, D, E, G Wings
Chiller Room Ventilation Ann / Mike Capital $70,000 available to install ventilation in chiller room
Classroom Furniture Ann / Ray Capital
$150,00 available to replace classroom furniture; Main 355 or 358 done as beta (operating budget); Ray will look into renting the beta furniture from Loth and another vendor; Christine will follow up with Dr. Posey on the rooms
Electrical Surge Protection Ann / Mike Capital $100,000 available for electrical surge protection at Main Building and Harrison
Elevator Ann / Mike Capital contractor will be Advanced Elevator; elevator shut-down 12/15/08-1/15/09
Garage Door and Window Replacement- Main Campus Ann / Mike Capital
$175,000 in appropriated Capital Money available 9/23/08; Ann said this won't be available until at least January 2009; Ann will find out if we can use Woolpert
Parking Lot C Ann Capital $250,000 approved; broken down into 2 projects
Pool Filter Ann / Mike Capital $70,000 available to replace pool filter
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College Master Plan
• August 26, 2008
Includes:Academic Master Plan (AMP)Facilities Master Plan (FMP)
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Final Master Plan
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Preliminary Cost Estimate
• Summary: Improvements by 2016– Building Renovation and Organization: $10,464,000*– New Buildings: $25,344,000**– Enclosed Walkways: $3,120,000– New Parking Deck: $8,640,000– Roadway and Parking Improvements: $2,917,000– Green Space: $1,270,000– Gateways: $54,000
Estimated Total = $51,809,000
* Building Renovation and Organization for Master Plan will include 10-15% of the estimated Facilities Deficiency Upgrades.
**Replacement of A and B wings reduces the estimated Facilities Deficiency Upgrades cost by $3 million.
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Who to Tell Your Story To?
• Administrators
• Employees
• Customers
• Financial Planners
• Board of Trustees
• Faculty
• Community
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How to Tell My Story
• Executive Meetings• Dean Councils• Customer Forums• Intranet• Staff Meetings• Board of Trustees Meetings• News Flyers• Poster Boards• Web Page• Community Councils
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The End
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Contacts – Email Addresses
• Raymond Mirizzi, Director of Facilities
• Christine Barrow, Data Specialist
SchoolDude University 2009