FAA Project - Bidding Phase FAA Recommends..

• Consider how you would like to bid the project early on in the design.

• Due to possible budget constraints identify some components as separate bid items.

• If AIP funds are not sufficient to cover the entire project, a bid item could be deleted.

FAA also recommends...

• A pre-bid meeting, if the complexity of the project warrants it.

• FAA and NDA will let you know if they feel a pre-bid meeting is required.

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• FAA recommends:

• For larger projects 2 - 4 weeks • usually 3 weeks

• For smaller projects 1 - 2 weeks • Just to be safe, we recommend at

least 3 weeks. Comply with any local requirements as well.

Your project is ready to bid when...

1 FAA Civil Rights has approved the DBE Program and goal.

2 FAA Engineering Section has approved the plans and specifications. This approval usually takes 3 submittals.

What you and your Consultant need to

check at bid opening:

• Check the bids for reasonableness of cost

• Check the bid for improprieties and unbalanced bid items

• Verify the status of the bidders DBE contractors

What you and your consultant need to submit to FAA/NDA:

• Bid tabulations corrected for any discrepancies

• Contractor’s DBE participation forms

• A tentative award of contract letter, (contingent on FAA approval).

Just so you know, if only one bid is received...

• FAA must notify the office of the Inspector General. – This could slow the project down– or– The bid could be thrown out

• It is not likely that a bid will be thrown out

Once FAA approves the bids, and

the DBE..• The Consultant prepares the

contract documents.• He/she sends the contracts to the

contractor for his/her signature.• Then the sponsor signs the

contracts and a “Sponsor Certification”, NDA will provide the Sponsor Certification form.

Then everyone gets a copy!

• FAA, NDA, the Sponsor, the Consultant and Contractor all get one copy of..,

• The signed contract documents which include; contractors proposal, bonds, insurance and project specifications (all bound into a booklet by the consultant)

• FAA, NDA and the Sponsor get a copy of the “Sponsor Certification”.