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FAA Project - Bidding Phase FAA Recommends..
• Consider how you would like to bid the project early on in the design.
• Due to possible budget constraints identify some components as separate bid items.
• If AIP funds are not sufficient to cover the entire project, a bid item could be deleted.
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FAA also recommends...
• A pre-bid meeting, if the complexity of the project warrants it.
• FAA and NDA will let you know if they feel a pre-bid meeting is required.
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• FAA recommends:
• For larger projects 2 - 4 weeks • usually 3 weeks
• For smaller projects 1 - 2 weeks • Just to be safe, we recommend at
least 3 weeks. Comply with any local requirements as well.
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Your project is ready to bid when...
1 FAA Civil Rights has approved the DBE Program and goal.
2 FAA Engineering Section has approved the plans and specifications. This approval usually takes 3 submittals.
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What you and your Consultant need to
check at bid opening:
• Check the bids for reasonableness of cost
• Check the bid for improprieties and unbalanced bid items
• Verify the status of the bidders DBE contractors
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What you and your consultant need to submit to FAA/NDA:
• Bid tabulations corrected for any discrepancies
• Contractor’s DBE participation forms
• A tentative award of contract letter, (contingent on FAA approval).
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Just so you know, if only one bid is received...
• FAA must notify the office of the Inspector General. – This could slow the project down– or– The bid could be thrown out
• It is not likely that a bid will be thrown out
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Once FAA approves the bids, and
the DBE..• The Consultant prepares the
contract documents.• He/she sends the contracts to the
contractor for his/her signature.• Then the sponsor signs the
contracts and a “Sponsor Certification”, NDA will provide the Sponsor Certification form.
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Then everyone gets a copy!
• FAA, NDA, the Sponsor, the Consultant and Contractor all get one copy of..,
• The signed contract documents which include; contractors proposal, bonds, insurance and project specifications (all bound into a booklet by the consultant)
• FAA, NDA and the Sponsor get a copy of the “Sponsor Certification”.