f–2 · 2018-07-24 · f–2 f–2/207-15 7/9/15 vii. standing committees . b. finance and asset...

F–2

F–2/207-15 7/9/15

VII. STANDING COMMITTEES B. Finance and Asset Management Committee

INFORMATION ITEM

This item is being presented for information only. UW One Capital Plan This is a standing agenda item. In addition to the standard One Capital Plan update, three additional items are being added for discussion at the request of the Chair of the Finance and Asset Management Committee.

1. A preliminary 2016 planning calendar for FAM committee items. 2. A draft scorecard for Capital Projects that includes an overall status report for

major projects, and a biennial summary of major (>$5M) and minor (<$5M) projects.

3. A preliminary presentation on space utilization and trends.

These items will be presented for Regent feedback and discussion. More details for each item is included in the attachments. Attachments 2016 FAM Planning Calendar as of June 2015 BOR Capital Project Scorecard June 2015 UW Space 2008 to 2013

F–2.1/207-15 ATTACHMENT 1 Page 1 of 2 7/9/15

2016 Planning Calendar Board of Regents Finance and Asset Management Committee

Sep 2015 Oct 2015 Nov 2015 Jan 2016 Feb 2016 Mar 2016 May 2016 Jun 2016 Jul 2016 TBD

Area

Audits • AAC Update (Sep mtg)

• Internal Audit Plans (for

coming year) • AAC Update (Nov mtg)

• Annual Audit Reports/KPMG

• AAC Update (Dec mtg)

• IA Prior Year Results • AAC Update (Mar

mtg)

• KPMG/SAO/ Peterson Sullivan Audit Plans • AAC Update (Jun mtg)

Borrowings (Debt Management)

• Semi-Annual Debt Report

• Mitigations plans for ICA and NWH

• Debt Management Annual Report/ILP Rate Assessment

• Debt Capacity/One Capital Plan

• Semi-Annual Debt Report

• Increase to Short-Term Financing Program

• Annual Bond

Resolution

Capital Projects

• One Capital Plan • Nano-Engineering &

Sciences Bldg. (approve revised budget & scope)

• UWT Urban Solutions Center Phase 1 (approve budget, financing plan, delegate authority to award GC/CM contract; pending legislative funding)

• One Capital Plan • Life Sciences Bldg.

(approve budget, financing plan, site & donor naming plan; contingent upon EIS completion)

• One Capital Plan • Computer Science &

Engineering 2 (approve budget, final site selection; contingent upon EIS completion)

• North Campus Housing Phase 4A (approve budget, debt funding & site selection; contingent upon EIS completion)

• UWB Student Residence Hall & Dining (approve GC/CM, conditional site approval, architect selection, review project concept; contingent upon senior administration review/approval of feasibility & funding plan)

• One Capital Plan

• One Capital Plan • One Capital Plan • UWB Student

Residence Hall & Dining (approve budget, financing plan & delegate award of construction contract)

• One Capital Plan • One Capital Plan • One Capital Plan

• Burke Gilman Trail Phase 1 (report on bid results)

• New Burke Museum (approve budget, financing plan, site & donor naming plan; pending legislative funding and identification of donor funding sources)

• Annual Business Diversity Program Report

• Annual Sustainability Report

Collective Bargaining and Human Resources

• Ratification of new contracts with new bargaining units

Transforming Administration (efficiency)

• Transforming Administration (data management)

• Transforming Administration








F–2.1/207-15 Page 2 of 2 7/9/15

Sep 2015 Oct 2015 Nov 2015 Jan 2016 Feb 2016 Mar 2016 May 2016 Jun 2016 Jul 2016 TBD

Fundraising including Gifts, Grants, Bequests, and Trusts

• Advancement Updates: Fiscal Year-End Results

• Advancement Update: ROI

• Advancement Update: Benchmarking

Intercollegiate Athletics • Annual Financial Report

Investment

• UWINCO Update (with Investment Performance Quarterly Report)

• Actions Taken Under Delegated Authority (with FAM chair/vice-chair only)

• UWINCO Update (with Investment Performance Quarterly Report




• Annual Investment Program Update

• Comparative Asset Allocation (Cambridge Associates)



Planning, Development, Funding and Maintenance of Facilities/Equipment (over $15 million)

• Actions Taken Under Delegated Authority ($5-15M)




• Capital Projects Semi-Annual Report





• Capital Projects Semi-Annual Report


Real Property

• Metro Tract Performance Review


• ACRE Update • Actions Taken Under

Delegated Authority ($5-15M)

• ACRE Update • Metro Tract

Performance Review


• Metro Tract Performance Review

• ACRE Update • Actions Taken Under

Delegated Authority ($5-15M)

• Metro Tract Performance Review • ACRE Update

Security and Safety

• Red Flag Rules

UW Medicine Board • Annual Financial Report

Other reports or presentations upon request

• Business Diversity Statement

• Compliance Plan (pending Provost Baldasty’s confirmation)

HRP Updates UW Medicine

Board Updates

BoR Approved

Current Forecast 1

Cost to Date Appr'vd Forecast 2 State Local Debt Grant / Donor / Other

Total

Animal Research and Care Facility 123.5$ Const. Research 83,000 123.5$ 130.0$ 14.6$ 4/17 4/17 32.5$ 97.5$ 130.0$ Bothell Activities and Recreation Center 18.9 Const. Student 35,000 18.9 18.8 13.1 8/15 8/15 0.9 18.0 18.9 Burke-Gilman Trail Corridor * 6.1 Design Infrastruct. n/a 6.1 11.4 2.5 3/16 5/16 8.4 3.0 11.4 Denny Hall Renovation 56.9 Design Classroom 86,400 56.9 52.9 4.6 6/11 8/16 32.9 4.0 16.0 52.9 Fluke Hall Renovation 37.0 Design Research n/a 37.0 37.0 4.0 12/16 6/17 37.0 37.0 Housing Maple and Terry Halls 133.0 Const. Housing 390,000 133.0 120.5 92.4 8/15 8/15 1.5 125.0 126.5 Life Sciences Building 160.5 Design Classroom 189,000 24.1 160.5 1.9 7/18 7/18 15.0 120.0 25.5 160.5 Montlake Triangle Project 25.3 Const. Infrastruct. n/a 25.3 27.1 24.3 7/15 6/15 14.9 12.1 27.0 NanoEngineering and Sciences Building 53.0 Const. Research 78,000 53.0 58.3 2.2 7/16 12/16 18.0 47.0 65.0 New Burke Museum 75.0 Design Other 110,000 6.3 75.0 3.4 8/17 8/17 50.0 5.0 20.0 75.0 North Campus Housing Replacement IVa 216.0 Design Housing n/a 1.9 216.0 1.5 6/18 6/18 11.0 205.0 216.0 UW Police Department Facility 19.5 Const. Other 29,000 19.5 19.5 2.1 6/16 6/16 19.5 19.5 Tacoma Urban Solutions Center 19.9 Design Student 43,600 1.9 28.0 0.9 9/17 9/17 17.9 10.1 28.0 UWMC Expansion Phase II 186.3 Const. Medical 244,000 186.3 186.3 73.4 4/17 10/17 51.5 134.8 186.3 West Campus Utility Plant 30.5 Const. Infrastruct. 17,000 36.2 36.2 2.4 1/17 1/17 8.0 28.5 36.5 Computer Science and Engr Bldg 110.0 Feasibility Classroom 130,000 1.2 110.0 0.3 9/18 9/18 32.5 10.0 67.5 110.0 Tacoma University YMCA Student Center 20.0 Close-out Student 70,300 20.0 20.8 20.7 12/14 12/14 8.0 12.7 20.7 UW Bothell Phase 3 - Discovery Hall 68.0 Close-out Student 75,000 68.0 68.0 63.8 8/14 9/14 38.0 - 30.0 68.0 wǝɫǝbʔaltxʷ (Intellectual House) 5.9 Close-out Student 8,340 5.9 5.6 5.3 3/15 3/15 3.0 1.4 1.4 5.8

HR Payroll Modernization 68.1$ IT n/a n/a 70.0$ 68.1$ 22.6$ 2/14 6/16 6.4$ 61.7$ 68.1$ Totals 1,433$ 1,588,640 895$ 1,450$ 356$ 189$ 260$ 849$ 164$ 1,463$

Legend1. Forecast to Budget Variance: On Budget = Green; 1-10% Over Budget = Yellow; >10% Over Budget = Red2. Schedule Variance: On Schedule = Green; Within One Month = Yellow; > One Month = Red 3 UW requested state funding for 2015-2017 Capital Request =Orange* Burke-Gilman Trail Corridor: Includes Phase I Design & Construction + Phase II Design Only

Major Construction Projects

Other Capital Projects

Major Capital Assets Summary Scorecard (As of June 25, 2015)Cost($M)Baseline Cost

Est. ($M)Scheduled Use Date Anticipated FundingProject Phase Gross

SquareFootage

Bldg. Type

ATTACHMENT 2F–2.2/207-15 Updated 7/9/15

F–2.2/207-157/9/15 Page 2 of 2

Cost & Funding ($M)

State Local DebtGrant/ Other Total

Projects Approved Prior Biennium(s) 16 1,897,688 1,216,352 926 734.7 87% 75% 6.63% 109.8 393.6 425.2 5.5 934.1 Projects Approved This Biennium 14 2,362,640 1,534,016 1,124 741.7 71% 57% N/A 75.6 643.1 387.5 58.2 1,164.4 Projects Completed 15 1,924,328 1,233,668 870 691.3 93% 93% 6.92% 97.9 355.4 419.9 5.5 878.7 Projects On-going 15 2,336,000 1,516,700 1,181 785.1 66% 80% N/A 87.5 681.3 392.8 58.2 1,219.8 Projects by Space Type

Research 4 251,300 152,645 310 204.8 5 87.8 170.2 47 310.0 Classroom 4 458,323 279,830 425 304.4 89.5 113.8 136 86 425.3 Housing 5 2,483,070 1,613,996 687 471.0 0 169 518 0 687.0 Medical 2 251,000 163,150 208 180.4 0 73.5 134.8 0 208.3 Student 9 652,135 435,848 348 277.1 96.2 38.1 207.2 6.4 347.9 Other 6 164,500 104,900 196 138.2 64.9 65 46.5 20 196.4

Projects Approved Prior Biennium(s) 215 950,000 N/A 118 76.5 93% 85% 5.42% 55.0 65.0 1.0 121.0 Projects Approved This Biennium 172 815,000 N/A 93 67.4 89% 79% 4.50% 69.0 33.0 8.0 110.0 Projects Completed 278 1,500,000 N/A 186 133 92% 83% 4.96% 112.0 84.0 9.0 205.0 Projects On-going 109 265,000 N/A 25 10.9 76% 65% N/A 4.0 21.0 25.0 Projects by Space Type

Research 39 158,500 22Classroom 15 75,000 5Housing 27 10,800 7Administration 23 34,500 17Medical 97 475,000 101Infrastructure 128 N/A 41Student/ICA 58 248,000 18

Capital Projects Biennium Scorecard (As of June 25, 2015)

MINOR PROJECTS (<$5M)

DescriptionNo. of

ProjectsAverage CO Rate

Total GSF Total ASFTotal

Project Costs

Total Const. Costs

% On Budget

% On Schedule

Overall Funding Sources & Totals

MAJOR PROJECTS (>$5M)

UW Space 2008 to 2013

Prepared by John Seidelmann, Director of Capital and Space Planning, UW Planning & Management

ATTACHMENT 3

F–2.3/207-15 7/9/15

UW Space

• The UW has 21.4M Net Square Feet (NSF) • UW grew from 2.4M to 3.2M NSF between 2008 & 2013 • Biggest expansion in Seattle off-campus space, grew by > 57%, or 1.28M NSF • Biggest overall expansion in assignable space is office and research, grew by 16%

350K NSF & 12% or 270K NSF • Smallest growth located in Fields Stations, Tacoma and Bothell, each 1% or less

• Smallest overall expansion in assignable space is instruction space, 1% or 20K NSF

1

UW Space Growth Net Square Feet 2008 to 2013

Biggest growth was Seattle off-

campus (compared to

UWS/UWB/UWT)

13,000,000

13,500,000

14,000,000

14,500,000

2008 2013

Seattle Main Campus

150,000

250,000

350,000

450,000

Tacoma Bothell Field Stations

UW Tacoma/UW Bothell/Field Stations

2008 2013

3,500,000

4,000,000

4,500,000

5,000,000

2008 2013

Seattle Off-Campus

1.28M

890K

30K

30K

10K

2

Support Facilities, 820,000 , 36%

Auxilliary, 520,000 , 23%

Office, 350,000 , 16%

Research, 270,000 , 12%

Health Care, 260,000 , 12%

Instruction, 20,000 , 1%

Reflects Alder Hall, Elm Hall, Poplar Hall, Cedar Apartments (Auxilliary Housing); SLU Phase II, MolEs (Research/Office), Paccar Hall (Office/Instruction)

UW Space Growth by Function Net Square Feet: 2008 to 2013 + 2.24M NSF

3

-

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

Auxilliary Support Facilities Office Research Health Care Instruction

2008 2013

UW Seattle Off-Campus Space Net Square Feet: 2008 (3.65M) - 2013 (4.93M)

Support Facilities, 530,000 , 41%

Office, 270,000 , 21%

Research, 250,000 , 20%

Health Care, 160,000 , 13%


Instruction, (4,000), 0%

GROWTH: 1.28M NSF

Reflects SLU Phase II, Harborview area growth, leased off campus properties

4

UW Seattle On-Campus Space Net Square Feet: 2008 (13.61M) - 2013 (14.5M)

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

Support Facilities Auxilliary Office Research Instruction Health Care

2008 2013

Support Facilities,

290,000 , 33%


Health Care, 90,000 , 10%

Office, 70,000 , 8%

Research, 40,000 , 4%

Instruction, 10,000 , 1%

GROWTH: 890K NSF

Reflects housing additions, Paccar Hall, Ethnic Cultural Center, and UWMC additions

5

-

50,000

100,000

150,000

200,000

250,000

Support Facilities Office Instruction Auxilliary Research

2008 2013

UW Tacoma Space Net Square Feet: 2008 (420K) - 2013 (450K)

21,000

-

-

(1,000)

(1,000)

Auxilliary

Office

Support Facilities

Instruction

Research

(5,000) - 5,000 10,000 15,000 20,000 25,000

GROWTH 19K NSF

6

-

50,000

100,000

150,000

200,000

250,000

Support Facilities Office Instruction Auxilliary Research

2008 2013

UW Bothell Space Net Square Feet: 2008 (360K) - 2013 (390K)

28,000

10,000

5,000

(1,000)

(8,000)

(10,000) (5,000) - 5,000 10,000 15,000 20,000 25,000 30,000

Auxilliary

Office

Instruction

Support Facilities

Research

Growth 34K NSF

Reflects Tioga Library, Assembly Hall and Center for Urban Waters

7

Field Stations Net Square Feet: 2008 (170K) - 2013 (180K)

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000

100,000

Auxilliary Support Facilities Research Office Instruction

2008 2013

18,000

2,000

2,000

(12,000)

(15,000) (10,000) (5,000) - 5,000 10,000 15,000 20,000

Auxilliary

Support Facilities

Office

Research

GROWTH: 10K NSF

Reflects Discovery Hall and Cascade Community College Building 3

8

UW Research Expenditures Total Research Expenditures*, All Campuses and Sites 2008-2013

* Total Research Expenditures include both direct and indirect costs, as reported by UW Office of Research.

$988,679,438 $1,032,282,927

$1,159,172,739

$1,262,107,853 $1,236,163,180 $1,242,094,035

$500,000,000

$600,000,000

$700,000,000

$800,000,000

$900,000,000

$1,000,000,000

$1,100,000,000

$1,200,000,000

$1,300,000,000

$1,400,000,000

$1,500,000,000

2008 2009 2010 2011 2012 2013

9

UW Seattle Research Expenditures Direct Research Expenditures* per Research ASF 2008 to 2013

$160.00

$170.00

$180.00

$190.00

$200.00

$210.00

$220.00

$230.00

Seattle on-campus All Seattle (including off-campusand SLU)

2008

2013$185/ASF

$209/ASF $202/ASF

$220/ASF

* Direct Research Expenditures: Modified Total Direct Cost (MTDC) as reported by UW Management Accounting and Analysis

10

UW Seattle Student Enrollment Growth Student FTE 2007 to 2014 compared to Instructional Space in 2008 and 2013

409,113 423,926

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

450,000

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

2007 2008 2009 2010 2011 2012 2013 2014

Instructional ASF Student FTE

9.75 ASF/student

Students Square Feet

(+3.6%)

10 ASF/student

+6.4%

11

Planning & Management

One Capital PlanBoard of Regents7/9/2015

Major Capital Assets Summary Scorecard(as of June 25, 2015)

> Cost Forecast (19 major construction projects)– On budget (14) 74%– 1-10% over budget (3) 16%– >10% over budget (2) 11%

> Scheduled to Use– On schedule (13) 68%– > one month (6) 32%

> Burke-Gilman Trail Corridor (2 mos.)> Denny Hall Renovation (62 mos.)> Fluke Hall Renovation (6 mos.)> Nano-Engineering & Sciences Building (5 mos.)> UWMC Expansion Phase II (6 mos.)> UW Bothell Phase 3 – Discovery Hall (1 mo.)

UW Space & Expenditure Change

> 2008 – 2013: UW grew from 2.4M to 3.2M Net Square Feet (NSF)– Seattle On-Campus 7% – Seattle Off-Campus 35% – Bothell 8% – Tacoma 7% – Field Stations 6%

> 2008 – 2013: Research Utilization– UW Research Expenditures 26%– Direct Research Expenditures per Research ASF

– 2008 $202 per ASF– 2013 $220 per ASF– Increase $18 per ASF or 9%

> 2008 – 3023: Student Enrollment vs. Instructional Space– Overall Enrollment 6%– Instructional Space

– 2008 10.00 ASF/student– 2013 9.75 ASF/student– Decrease .25 ASF/student or 3%

f–2 · 2018-07-24 · f–2 f–2/207-15 7/9/15 vii. standing committees . b. finance and asset...

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