Dr. Chandra Shekhar Kumar, IASPrincipal Secretary to GovernmentRevenue & Disaster Management Departmenl

EY eAX / e 'n nLr

Tel. (Ofl.) : + 91 -674- 25390232322658

Fax : + 91-674- 2393832E-mail :revsec.or@nic.in

revsec.od @ nic.in

To

D.o. No. .h-9.?.*.>.., R&DM

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KD14 -DTLRMP -t LE7- oool'Zota

All Collectors

Sub: Compilation of important circulars and guidelines relating to e-Registration,e-Mutation, RCCMS, Bhulekh, BhuNaksha, MTA, Revenue Minister's Helplineetc.

Madam/Sir,

As per the advice of Hon'ble Chief Minister on Teamwork, Transparency and

Technology, various e-Governance Applications have been implemented in the

Revenue and DM Department in last 1Yz years to automate the service delivery

system. These applications address the issues right from registration or transaction

of land upto delivery of patta at the door step.

e-Reqistration

1 Recently, guidelines have been issued by lGR, Odisha for preparation and

submission of sale deeds of immovable property online for taking prior

appointment from the concerned Registering Officer vide letter No. 6482/Regn

d1.14.12.2018 (copy enclosed). Online preparation of deed and its submission

are to be ensured at the district level.

Further, as per ORTPS Act, the registration of deed has to be completed within

3 days. More than 95 per cent of documents are registered within the ORTPS

timeline. lmmediately after registration, SMS with URL is sent to the mobile

number of claimant / purchaser to download the scanned copy of registered

deed from the IGR Portal.

To enable the quoting of PAN by the registrant public during sale or purchase

of any immovable properties, Odisha Registration (Amendment) Rules, 2018

has been notified vide No. 3150/lGR Dated 30.06.2018 (copy enclosed).

Consent Based Aadhaar Authentication during property registration has been

introduced in the State by amending the Odisha Registration Rules, 1988 vide

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the Odisha Registration (Amendment) Rules, 2017 which was published vide

Gazette No. 1613 Dated 06.10.2017 (copy enclosed).

ln order to facilitate the postal delivery of Registered Sale Deed (RSD), Odisha

Registration Rules, 1988 has been amended vide The Odisha Registration

(Amendment) Rules, 2018 which was published vide Gazette No. 1912 Dated

1 1.10.201 I (copy enclosed).

For proper fixation of market value of immovable properties, the Odisha Stamp

Rules, 1952 has been amended vide The Odisha Stamp (Amendment) Rules,

2018 which was published vide Gazette No. 1995 Dated =o.10.2018

(copy

enclosed).

Online Mutation (Land Record Manaqement Svstem)

1. After registration of document, Form-3 is transmitted online from the Registration

Office to the Tahasil Office for initiation of mutation case. Online Mutation

(http:i/lrmsodisha.nic. in/) was made mandatory in the State from 1"t January,

2018.

2. The online mutation in all the districts is being implemented satisfactorily. As on

21 .12.2018, 15 districts are having pendency of mutation cases below 10%.

Another 13 districts are below 20o/o and only 2 districts (Sambalpur and

Deogarh) are having 20% pendency beyond ORTPS timeline. This is a

significant achievement so far as the disposal of mutation case is concerned.

3. Further, strict timeline was given vide Letter No. 41564/R&DM, dated

08.11.2018 to ensure timely disposal of mutation case and delivery of RoR.

Moreover, steps are being taken by the Department for disposal of mutation

case within 72 hours in cases of single recorded tenant and full plot transaction

vide letter No. 41564/R&DM dt. 8.11.2018.

4. Subsequently, the correction and updation of map in BhuNaksha was made

mandatory from l"tSeptember,2018 as per letter No.31899/R&DM dt.

28.8.2018. A case is deemed to be disposed of, only when the map correction is

made through Bhunaksha software.

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5. To simplify the mutation process and to ensure timely delivery of services,

e-Mutation manual has been issued vide letter No. 44560/R&DM Dated

1 1.12.2018 (copy enclosed).

After disposal of the mutation case, the dispatch of RoR and Map to the

Recorded Tenant (RT) by speed post was made mandatory vide letter No.

34405/R&DM d1.12.9.2018. The provision has also been made in the LRMS

application software to integrate the Postal Delivery System (PDS) Barcode with

the mutation case. The detailed SOP for dispatch of RoR through speed post

was commu nicated vide letter No. 43525/R&DM dt.28. 1 1 .201 8.

Further, guidelines have been issued from the Department vide letter no.

45075/R&DM dated 1511212018 for entry of all legacy data in Bhulekh Portal and

facilitate the institution of mutation case over the counter in LRMS Application

on the basis of old RSD. Tahasildars were also directed to complete all such

entry by 1Oth January 2019.

To ensure proper implementation of these Applications, Government have

constituted one district level e-Governance Committee under the Chairmanship

of ADM with participating members from BSNL, DIO (NlC), DeGM and Assistant

Programmers. This Committee shall meet every Tuesday to monitor the

implementation of above said applications and to resolve the logistical issues

arising in respect of hardware, software and internet connectivity in consultation

with BSNL, NIC and Department.

Revenue Court Gase Monitorinq Svstem (RCCMS)

Revenue cases under OPLE, OLR, OGLS and OEA are being instituted on

RCCMS platform (http://bhulekh.ori.nic.inlrccms/). Disposal of all such cases

was made mandatory on RCCMS platform vide circular No. 31371/R&DM

dt.24.08.2o18. Moreover, for receipt of any Government dues, the auto

generated case no of RCCMS application software was made mandatory.

The case after disposal in RCCMS platform will seamlessly be transmitted to

LRMS (Online Mutation) platform for correction of RoR.

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Automation of Tenant Ledqer (TL) throuqh MTA software

1. Further, Department is taking steps for payment of revenue dues (renvcess) in

online mode. lntegration of the Application with odisha Treasury Portal has been

completed. After Cyber Security Audit, the Application software will go live. ln

this regard, the districts which have not yet updated the Tenant Ledger in the

MTA application software (http:l/bhulekh.ori.nic.in/mta) have to complete the

same latest by 31"tDecember, 2018. Payment of rent, cess etc., online will be

effective throughout the State from 1"t week of January, 2019 for which

instructions have been issued vide letter No. 43511/R&DM d|.28.11.2018

Dvnamic Web lnformation Svstem for Tahasils (DWIST)

1. The Department took steps for publishing independent website for each tahasil.

System generated cause list of all mutation cases is being published

automatically in the Tahasil wgbsite (hftpr/bhurekh.ori.nic.in/TahasitwebsitelTahasillnfoweb.aspx) fOf

general awareness of the public. SMS is also being sent to applicants mobile no

for tracking and monitoring the status of mutation case.

Revenue Dashboard and ORTPS Dailv Bulletin

1. For monitoring the institution, pendency, rejection and disposal of all such

revenue cases Revenue dashboard has been developed by NlC. You are

requested to visit the dashboard (htto://bhulekh.ori.nic.in/statedashboard/Home.asox)

regularly to review the status of disposal of cases regularly.

2.'ORTPS Daily Bulletin' (http://bhulekh.ori.nic.in/ortpsa/) on registration and

mutation services was published w.e.f. 3'l"tJuly, 2018 by collecting data on real

time basis from e-Registration, LRMS and RCCMS application software through

web service to monitor the effective delivery of notified public services.

Revenue Minister's Helpline

1. Revenue Minister's Helpline was launched on 31st October, 2018 for effective

redressal of the grievances of public pertaining to services of the Revenue and

DM Department. The Citizens, who are not getting their services within the

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prescribed time limit under ORTPS, can lodge their grievances by mentioning

the name of the Office, District, Case Number and date of Application in any one

of the four ways Toll-Free Number, SMS (7527070800), e-Mail (revhelpline-

od@gov.in) and Online Portal (https://helpline.revenueodisha.gov'in/).

Future Roadmao

The Government desire that after e-Registration, the updated RoR and Map is

to be delivered to the person within 72 hours. To ensure delivery of RoR within

72 hours all legacy data to be entered in Bhulekh and maps have to be updated

using BhuNaksha software. This is to be done on war footing basis for which

the Department has issued guidelines vide letter No. 45075/R&DM dated

15.12.2018 All the Revenue officials right from Rls to Tahasildars should ensure

that all the maps are updated latest by 31st March 201 9.

Department is taking steps to provide the Tabs to Amins and Rls with preloaded

software for demarcation of the land in the field on real time and delivering other

revenue services at the door step of citizens.

All the e-District services are going to be delivered in the ServicePlus platform

of NIC from 1"t February 201 9.

Subsequently, OLR 8(A) and OLR 19(1)(c) cases, i.e., Conversion and Partition

of land on mutual consent will be delivered through e-District Portal in

ServicePlus Platform, for online submission of application, disposal, payment

and record correction by March, 2019.

lmplementation of all the e-Governance Applications require continuous training

and updation of skill. Provision has been made for regular training, capacity

building and regular interaction over Video Conference at least twice in amonth.

A special training course for the License Surveyor is scheduled to commence

from 1"t week of January, 2019 for 40 students in the Government Poly

Technique College, Bhubaneswar. DLR&S will issue license to the successful

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candidates for doing the survey and demarcation work in the field. This will

definitely cater to the needs of survey professionals in the state.

7. Provision was also made to strengthen the capacity of 03 Revenue lnspector

Training lnstitutes (RlTl) for lnstitutional Training of Revenue Field Staff like Rls,

ARls & Amins. Besides, short term refresher training is being organized at

Revenue Officers' Training lnstitute (ROTI) & 05 Major Settlement Offices for

the said officials. ln the last 02 (two) years, 1139 number of employees have

been provided lnstitutional & 3141 number of employees have been provided

Refresher Training.

8. As filling of base level vacant posts is very crucial for effective discharge of

works & delivery of public services to the citizens, Collectors have filed On-line

requisitions for 391 number of Rls, 398 number of ARls, 514 number of Amins

& 925 number of Junior Clerks with the Odisha Sub-ordinate Staff Selection

Commission (OSSSC) for filling of such vacancies by holding recruitment

examinations. Further, Government have decided to provide one System

Maintenance Engineer to each Tahasil, to each Sub-division & one each to 34

ADM Offices. Requisitions for filling up of the aforesaid posts will be sent to

Odisha Staff Selection Commission shortly.

9. Further to ensure the delivery of public services, all the e-Governance

Applications are to be implemented in letter and spirit. Continuous monitoring by

all the Revenue Officials right from Tahasildar to Collector is highly essential.

10.All the Tahasildars have been given sufficient liberty to procure any hardware

and software from user fees with due approval of the Collector and ensure that

the work is not hampered for want of any hardware / infrastructure.

Actions expected from CollectorsAs mentioned above, you can well appreciate that substantial measures have

been taken to achieve the objectives of Digital lndia Land Records Modernization

Programme (DILRMP). For effective implementation of these Applications, regular

monitoring, supervision and continuous guidance is required.

6lira6r:

1. You are requested to see that the e-Governance Committee functions as

per the Government directives and all the above said Applications are implemented

without exception.

2. You should regularly review the ORTPS Daily Bulletin, Revenue

Dashboard and take remedial action where pendency of cases beyond ORTPS

timeline is high. The concerned Tahasildar and Additional Tahasildar need to be

instructed to improve their performance. The ADMs and Sub-Collectors need to be

asked to regularly visit the tahasil offices where pendency of cases beyond ORTPS

timeline is very high.

3. You should also ensure that all the Tahasil and Rl offices are adequately

equipped with necessary computers, printers, scanners and other accessories (DG

set and lnverter) for smooth implementation of the e-Governance Applications

Software and timely delivery of public services.

Our goal should be zero pendency of cases and delivery of public services to

the citizens within the stipulated timeline in a hassle free manner.

Memo No. 4 Ozcz /R&DM dtd.26.12.2018

Copy forwarded to P.S. to Hon'ble Minister,

Management for kind information of Hon'ble Minister.

Revenue and Disaster

g."n r*I at.t:,, a"tg

Additional Secretary to Government

Memo No. 4 eZZ4 /R&DM dtd.26.12.2018

copy forwarded to oSD-cum-Additional secretary to chief Secretary for kind

information of Chief SecretarY. 0:4,f{)\M./lJ )z t) aotE

Additional Secretary to Government

7ll raP.'

, (u t'ltto Governmen

Copy forwarded to lGR, Odisha, Cuttack / all RDCs for information

necessary action. 0Yt-frwI %'t)"

Additional Secretary to Govern

Memo No. hOagS /R&DM dtd.26.12.2018Copy fonrarded to Secretary, Board of Revenue, Odisha, Cuttack for kind

information of Member, Board of Revenue. qrr.^-*[7'tr'uu

Additional Secretary to Government

Memo No. \Oagl /R&DM dtd.26.12.201aand

)ct(ment

Memo No. haZe+ /R&DM dtd.26.12.201aCopy forwarded to Joint Secretary (in-charge of IMU Cell) for uploading the

same in the Department website. o:o$0,ur\-

I x'r>'a"t(Additional Secretary to Government

8lPaq,:,