exhibitor & supporter prospectuson behalf of the minnesota colon & rectal foundation (mcrf),...

79th Annual University of Minnesota

Principles of Colon & Rectal Surgery Course

September 14 – 16, 2016

EXHIBITOR & SUPPORTER PROSPECTUS

2 79th Annual Exhibitor & Supporter Prospectus

Inclusion of company name, booth number and company description on Course website.

Publication of company information and 50 word company description in the Exhibit Directory, handed out to each Course attendee.

Publication of company name and booth number in the onsite program.

Printed exhibit hall maps provided to each Course attendee that include company names and booth numbers.

On behalf of the Minnesota Colon & Rectal Foundation (MCRF), the state’s leading colon & rectal organization, we invite you to participate in the University of Minnesota 79th Annual Principles of Colon & Rectal Surgery Course, in Minneapolis, MN. This is one of the most preeminent events where the latest and most exciting discoveries and techniques in colon and rectal procedures, cases and surgeries are presented. This event provides a unique opportunity for colon and rectal surgeons, general surgeons, residents and allied personnel from across the globe to discover, interact, and collaborate.

Join us in Minneapolis at the Hyatt Regency Minneapolis from September 14 – 16, 2016, and meet with surgeons from around the world.

We look forward to seeing you there.

SUPPORT OPPORTUNITIES

EXHIBIT OPPORTUNITIES

379th Annual Exhibitor & Supporter Prospectus




EXHIBIT SPACE

BOOTH FEES

PRELIMINARY EXHIBITOR SCHEDULE

Fees for each 8’ x 10’ exhibit space includes the following:• 8’ high back drape, 36” high side dividers

• A 7” x 44” identification sign with your company name

• Booth carpet

• One 6’ draped table

• Two chairs

• Two exhibit badges (additional badges available for $200 each)

• Access to scientific sessions if space permits

ONE STANDARD BOOTH: 8’ x 10’

$2,500TWO STANDARD BOOTHS: 8’ x 20’

$4,500

ONE PREFERRED BOOTH*: 8’ x 10’

$3,000TWO PREFERRED BOOTHS*: 8’ x 20’

$5,000

SET - UPWednesday, September 14

1:00 – 5:00 p.m.

HALL OPENThursday, September 15 & Friday, September 16

7:00 a.m. – 4:00 p.m.

TEAR - DOWNFriday, September 16

4:00 – 7:00 p.m.

(subject to change)

*There are a limited number of preferred booths available. Secure yours quickly!



PLATINUM LEVEL

GOLD LEVEL

SILVER LEVEL

$5,000 $3,500 $1,000

Opportunity to display promotional flyers at the attendee registration desk √

One preferred 8’ x 10’ exhibit booth with standard inclusions √ √Company name listing on Course website including a hyperlink to your company's website

√ √ √

Company name listing on Course marketing materials, including all mass emails with a hyperlink to your company’s website

√ √ √

Company name listing in onsite program √ √ √

Company logo on signage at Course √ √ √

Company listing and 50-word description in onsite material √ √ √

"Supporter" ribbon on supporting company attendee name badges √ √ √


NAME BADGE HOLDERS $1,500 (1 available)

Gain high visibility with this exclusive support opportunity. Your company's logo will be predominantly displayed on the front of all attendee name badges with the Course logo on the back side. Badge holders provided by MCRF. This support opportunity also includes:

• Company name listing on Course website including a hyperlink to your company's website

• Company name listing on all Course marketing materials, including all mass emails with a hyperlink to your company's website

• Company name listing in onsite program• Company logo on signage at Course• 50-word company description and contact information listing in onsite

material distributed to all attendees

ATTENDEE BAGS $1,500 (1 available)

Your support provides these high quality carry bags, which are given to all attendees. The bags will showcase your company logo on one side and the Course information on the other. Bags provided by MCRF. This support opportunity also includes:


• Name recognition on all course marketing materials, including all mass emails with a hyperlink to your company's website



MEET THE PROFESSOR BREAKFAST* $500/each (2 available)

Your support will start the day right at these sold out events as attendees get a more intimate discussion with the field's latest and greatest. MCRF will provide faculty and coordinate the food and beverage for these events. This support opportunity also includes:

• Special signage at the event• One complimentary attendance to this sold out event• Company name listing on Course website including a hyperlink to your

company's website• Name recognition on all course marketing materials, including all

mass emails with a hyperlink to your company's website• Company name listing in onsite program• 50-word company description and contact information listing in onsite


ATTENDEE LUNCH* $1,500 (2 available)

Spotlight your company front and center during the luncheons. These events will feature a plated lunch in the exhibit hall for all attendees. MCRF will provide and coordinate the food and beverage for these events. This support opportunity also includes:

• Special signage at the event• Exclusive recognition on every lunch table• Company name listing on Course website including a hyperlink to your

company's website• Name recognition on all course marketing materials, including all

mass emails with a hyperlink to your company's website• Company name listing in onsite program• 50-word company description and contact information listing in onsite


ELECTRONICS CHARGING STATION $1,200 (2 available)

Spotlight your company front and center inside the exhibit hall. These events will feature a plated lunch in the exhibit hall for all attendees. MCRF will provide and coordinate the food and beverage for these events. This support opportunity also includes:

• Your company logo on several sides of the large station, visible for all to see


• Name recognition on all course marketing materials, including all mass emails with a hyperlink to your company's website



*not eligible for CME



EXHIBITOR AGREEMENT79th Annual University of Minnesota Principles of Colon & Rectal Surgery CourseSeptember 14 – 16, 2016 / Hyatt Regency MinneapolisCOMPANY INFORMATIONPlease print EXACTLY as your company information should appear in program and all other marketing materials.Company Name ________________________________________________ Address____________________________________________

City _____________________________________________ State _________________________ Zip _______________________________

Telephone _____________________________________________________Fax ________________________________________________

Email __________________________________________________________Website ____________________________________________

CONTACT INFORMATIONPlease list your information here. This will not be published but used by show management for logistical purposes only.Name ________________________________ Phone _________________________ Email _______________________________________

BOOTH SELECTIONUsing the updated exhibit hall map on our website, please select your booth choices below. Priority is given to 2015 exhibitors and then based on date of completed application.

EXHIBIT BOOTH STAFFEach 8’ x 10’ booth includes 2 (two) exhibit hall access only registrations. Additional representatives may register for $200 each. A badge is required for all booth personnel. Please list all attending representatives below.

EXHIBITOR CHECK LIST Completed support application mailed in with full payment. Emailed a 50-word company description to [email protected]. Emailed a high-resolution company logo in a jpg or png format to [email protected].

METHOD OF PAYMENTBy signing and returning this completed support application, you consent to the Rules & Regulations listed on page 8-9.Signature ________________________________________________________________ Date _____________________________________

Total Amount Enclosed ______________________

Check (payable to MCRF) Check # _____________________________ OR Visa MasterCard AMEX

Card # _________________________________________________ Exp. Date ________________ CVV ____________________________

Billing Address __________________________________________________________ Billing Zip _________________________________

Name on Card ______________________________________ Signature _____________________________________________________

1st Choice ______________________________________________

2nd Choice _____________________________________________

3rd Choice ______________________________________________

4th Choice ______________________________________________

Send this completed agreement with full payment to:Jessica BartramMCRF 2016 Course5353 Wayzata Blvd, Suite 350, Minneapolis, MN 55416Fax: (952) 252-8096Email: [email protected]

1. ______________________________________________________

2. ______________________________________________________

3. ______________________________________________________

4. ______________________________________________________


79th Annual University of Minnesota Principles of Colon & Rectal Surgery CourseSeptember 14 – 16, 2016 / Hyatt Regency MinneapolisCOMPANY INFORMATIONPlease print EXACTLY as your company information should appear in program and all other marketing materials.Company Name ________________________________________________ Address____________________________________________

City ____________________________________________ State _________________________ Zip _______________________________

Telephone _____________________________________________________Fax ________________________________________________

Email __________________________________________________________Website ____________________________________________

CONTACT INFORMATIONPlease list your information here. This will not be published but used by show management for logistical purposes only.Name ________________________________ Phone _________________________ Email _______________________________________

*not eligible for CME

BOOTH SELECTION (Platinum & Gold Supporters Only)Using the updated exhibit hall map on our website, please select your preferred booth choices below. Priority is given to 2015 exhibitors and then based on date of completed application.

EXHIBIT BOOTH STAFFEach 8’ x 10’ booth includes 2 (two) exhibit hall access only registrations. Additional representatives may register for $200 each. A badge is required for all booth personnel. Please list all attending representatives below.

SUPPORT CHECK LIST Completed support application mailed in with full payment. Emailed a 50-word company description to [email protected]. Emailed a high-resolution company logo in a jpg or png format to [email protected].

METHOD OF PAYMENTBy signing and returning this completed support application, you consent to the Rules & Regulations listed on page 8-9.Signature ________________________________________________________________ Date _____________________________________

Total Amount Enclosed ______________________

Check (payable to MCRF) Check # ____________________________ OR Visa MasterCard AMEX

Card # _________________________________________________ Exp. Date ________________ CVV ____________________________

Billing Address __________________________________________________________ Billing Zip _________________________________

Name on Card ______________________________________ Signature _____________________________________________________

1st Choice ______________________________________________

2nd Choice _____________________________________________

3rd Choice ______________________________________________

4th Choice ______________________________________________

1. ______________________________________________________

2. ______________________________________________________

3. ______________________________________________________

4. ______________________________________________________

SUPPORT OPPORTUNITIES Platinum Level $5,000 Gold Level $3,500 Silver Level $1,000

Name Badge Holders $1,500 Attendee Bags $1,500 Meet the Professor Breakfast $500 *

Attendee Lunch $1,500 * Electronics Charging Station $1,200 Other: ___________________________

SUPPORT AGREEMENT

Send this agreement with payment to: Jessica Bartram MCRF 2016 Course 5353 Wayzata Blvd, Suite 350, Minneapolis, MN 55416 Fax: (952) 252-8096Email: [email protected]


It is the policy of the University Of Minnesota Office Of Continuing Professional Development to ensure balance, independence, objectivity and scientific rigor in all of its sponsored educational activities. All individuals (including spouse/partner) who have influence over activity content are required to disclose to the learners any financial relationships with a commercial interest related to the subject matter of this activity. A commercial interest is any entity producing, marketing, re-selling, or distributing health care goods or services consumed by or used on, patients. Disclosure information is reviewed in advance in order to manage and resolve any possible conflicts of interest. Specific disclosure information for each presenter, activity director, and planning committee member will be shared with the learner prior to the presenter’s presentation. Persons who fail to complete and sign this form in advance of the activity are not eligible to be involved in this activity.

Discounted rooms are available to attendees at the Hyatt Regency Minneapolis hotel at the rate of $225 plus tax for a single/double. To make your reservation, visit our website at www.colonrectalcourse.org or call (888) 421-1442 and indicate you are with the Colon Rectal meeting. Discounted rooms are available until August 16, 2016 and will be available after that date on an as-available basis.

HYATT REGENCY MINNEAPOLIS

1300 Nicollet MallMinneapolis, MN 55403

(612) 596-4650

www.minneapolis.regency.hyatt.com

1. CONTRACTThe following rules and regulations become binding upon acceptance of this contract between the applicant and his/her employees, the University of Minnesota (accredited provider), and the Minnesota Colon and Rectal Foundation (MCRF), the show sponsor.

2. SPACE ASSIGNMENTBooth locations will be assigned at the sole discretion of show management. Placement will be made based on date of reservation and separation of competitive products.

3. BOOTH PACKAGE DESCRIPTIONBooth packages include one 8’ x 10’ pipe-and drape booth, one identification sign, and two representative badges.” Total individual exhibit floor space is limited to 8’ x 10’ unless requested and approved in writing. No walls, partitions, signs or decorations may be erected which will interfere with the general view “down the aisle,” or with other exhibits.

4. DELIVERY AND REMOVAL DURING SHOWUnder no circumstances will the addition to or removal of any portion of an exhibit be permitted during show hours. All booths must remain intact until the close of the show. Installation may occur only during the installation times designated. All booths must be properly installed no later than 7:00 a.m. on Thursday, September 15, 2016, for the final inspection of the exhibit hall by show management. Tear down may not begin until after 4:00 p.m. on Friday, September 16, and must be complete by 7:00 p.m. Early dismantle and/or removal of an exhibit may result in the financial penalty of $500 and/or loss of exhibit privileges for future shows. It is the responsibility of the Exhibitor Personnel to ensure Delivery and Removal of all materials, products, and machinery utilized at the Exhibit Booth.

This is based on a preliminary schedule and is subject to change by Show Management.

DISCLOSURE POLICY

HOTEL ACCOMMODATIONS

RULES & REGULATIONS

MOVE-IN: Wednesday, September 14, 1:00 - 5:00 p.m. MOVE-OUT: Friday, September 16, 4:00 - 7:00 p.m.


RULES & REGULATIONS5. EXHIBITOR HOURS (TENTATIVE)

Thursday, September 15 7:00 a.m. - 4:00 p.m.Friday, September 16 7:00 a.m. - 4:00 p.m.

6. FAILURE TO OCCUPY SPACESpace not occupied by 8:00 a.m. on Thursday, September 15, 2016, will be forfeited and the space may be resold, reassigned or used by exhibit management without refund.

7. PAYMENTS & REFUNDSThe total amount for exhibit space is due upon the reserving of space and signing of the contract. In the event an exhibitor cancels a contract, MCRF must be notified in writing and approve all refund requests. A cancellation fee of $900.00 per booth will be assessed on all approved refunds. No refunds will be issued for written cancellation requests received on or after July 31, 2016. No exceptions. Failure to submit payment 30 days prior to the start of the meeting (deadline: August 15, 2016) will result in forfeiture of your booth assignment.

8. FOOD SERVICEMCRF reserves the right to provide food and beverage service during certain hours in the exhibit area.

9. NOISY & OBNOXIOUS EQUIPMENTThe operation of whistles or any objectionable device will not be allowed. After the show opens, noisy and unsightly work will not be permitted.

10. SECURITYProviding security for exhibits, exhibitor property and for exhibitors themselves, as well as for their employees, agents, representatives and guests, shall be the sole responsibility of the exhibitor and the exhibitor only.

11. FIRE & SAFETY REGULATIONSAll local regulations will be strictly enforced and the exhibitor assumes all responsibility for compliance with such regulations. Fire hose cabinets and fire exits must be left accessible and in full view at all times. All display materials and decorations must be flameproof and subject to inspection. No flammable substances may be used or shown In booths.

12. LIABILITY & INSURANCEThe hotel management and MCRF will take all reasonable precautions to avoid loss of exhibitors’ property by theft or fire, but under no circumstances shall the hotel Management or MCRF be responsible for such losses, and it is recommended that exhibitors cover their property with suitable insurance. In the enforcement and interpretation of these rules and regulation, the decision of the association is final.

13. DAMAGE TO PROPERTYExhibitors are liable for any damage caused to the building, floor, walls, columns, or to standard booth equipment, or to other exhibitors’ property. Exhibitors must not apply paint, lacquer, adhesive or any other coating to building.

14. PUBLIC POLICYExhibitors are charged with knowledge of all ordinances and regulations pertaining to taxes, health, fire prevention, customs and public safety while participating in this show. Compliance with such laws is mandatory for exhibitors and the responsibility of the exhibitor.

15. ELIGIBLE EXHIBITS & RESTRICTIONSMCRF reserves the right to determine the eligibility of any company or its products for inclusion in the show, and reserves the right to reject, evict or prohibit any exhibit, in whole or in part, or any exhibitor and his representatives, with or without giving cause. MCRF reserves the right to deny the exhibition of inappropriate items and products. Drugs, chemicals, or other therapeutic agents listed in AMA’s New and Non-Official Remedies, National Formulator or U.S. Pharmacopoeia may be displayed. Proprietary drugs, mixtures and special formulas may be displayed if documentary evidence of their acceptance by ethical medical organizations is on file with MCRF headquarters. New, unlisted and/or initial display items must be submitted for clearance prior to opening of the meeting. Clinical and laboratory tests and evaluation on such items must be submitted at least three months prior to the opening date of the show. The same restrictions apply to all medical journal advertisements or other displayed publications and all promotional literature.

16. EXHIBIT FLOOR ACCESSMCRF reserves the right to limit access to the exhibit floor to anyone during times the show is not officially open.

17. USE OF BOOTH SPACEExhibitors shall reflect their company’s highest standards of professionalism while maintaining their booths during show hours. No exhibitor shall assign, sublet or share booth space without the permission of the Society.

18. EXHIBITION SALES POLICYExhibitors may not accept payments in cash or checks or deliver merchandise in the exhibit hall.

19. IRREGULAR CANVASSING & ADVERTISING DISTRIBUTIONSolicitation of business or meetings in the interest of business except that of exhibiting firms is prohibited. Exhibitors are urged to report to MCRF any violations of this rule. Canvassing by exhibitors outside their booths is also forbidden, except by hosts of specially hosted events.

20. EXHIBIT DISPLAY POLICYIn accordance with policies of the Accreditation Council for Continuing Medical Education (ACCME) and the display policy of the University of Minnesota Medical School Office of Continuing Professional Development, by providing funds for this continuing education (CE) activity, you agree to the following conditions:a. All exhibitors must be in a room or area separate from the educational activity and the exhibits must not interfere or in any way compete with the learning experience.b. Exhibitors shall have no control over:

i. Identification of CME needsii. Determination of educational objectivesiii. Selection and presentation of contentiv. Selection of all persons and organizations that will be in a position to control the content of the CME activityv. Selection of educational methodsvi. Evaluation of the activity

79th Annual University of Minnesota

Principles of Colon & Rectal Surgery Course

September 14 – 16, 2016

SUPPORTER / EXHIBITOR PROSPECTUS


EXHIBIT SPACE

BOOTH FEES


Fees for each 8’ wide x 10’ exhibit space includes the following:• 8’ high back drape, 36” high side dividers


• Booth carpet


• Two chairs





$4,500



$4,500


1:00 – 5:00 p.m.


7:00 a.m. – 4:00 p.m.


4:00 – 7:00 p.m.

(subject to change)

*there are a limited number of preferred booths available. Secure yours quickly!

exhibitor & supporter prospectuson behalf of the minnesota colon & rectal foundation (mcrf),...

Documents