exhibitor service manual -...
TRANSCRIPT
EXHIBITOR SERVICE MANUAL
TABLE OF CONTENTS
Exhibit Hall Hours ........................................................................................................................ 1
Exhibitor Shipping Information ................................................................................................... 1
Exhibitor Services ........................................................................................................................ 2
Rules and Regulations ............................................................................................................... 2-6
Post‐show Attendee List ............................................................................................................. 6
Exhibitor/Sponsor Registration ................................................................................................... 7
Registration Hours ...................................................................................................................... 7
Hotel Reservations ...................................................................................................................... 7-8
Ancillary Events ............................................................................................................................8
Airport Information ....................................................................................................................... 8
Ground Transportation ............................................................................................................... 8
Driving Directions ........................................................................................................................ 9
Important Deadlines ................................................................................................................... 9
Encore at Wynn Shipping Procedures..................................................................................... 10‐13
Exhibitor Audio Visual Form ................................................................................................... .14‐15
Exhibitor Engineering (Power) Request Form ........................................................................... 16
Exhibitor Telephone / Internet Request Form ......................................................................... 17‐22
Exhibitor Green Plants Rental Form ........................................................................................ 23‐24
Exhibitor Booth Personnel Registration Form .......................................................................... 25
Sponsor Registration Form .......................................................................................................26‐27
Ancillary Event Approval and Space Request Form .................................................................. 28
KEY CONTACTS
Audio Visual Orders [email protected]
702‐770‐1560
Power /Phone Orders Edlen Electrical Exhibition Services
702 385‐6911
Exhibit Sales Emily Danner Phone: 703‐839‐7390 [email protected]
Housing/ Registration
Sara Mansoor Phone: 703‐839‐7386 [email protected]
Sponsorship Opportunities Kathy Peters
Phone: 703‐839‐7342 [email protected]
Thank you for participating in the State of the Art Techniques: IMRT, IGRT, and SBRT scheduled to take place in Las Vegas on March 11‐13, 2011. The Exhibit Hall will be a focal point of this Symposium, bringing attendees face‐to‐face with key industry contacts during meals and breaks to allow maximum time for networking.
EXHIBIT HALL HOURS The Exhibit Hall is located in the Beethoven Ballroom. Thursday, March 10, 2011 2:00 p.m. – 7:00 p.m. Exhibit Hall Set‐up Friday, March 11, 2011 7:00 a.m. – 8:00 a.m. Breakfast in Exhibit Hall 10:15 a.m. – 10:45 a.m. Morning break in Exhibit Hall 12:15 p.m. – 1:15 p.m. Lunch in Exhibit Hall 4:45 p.m. – 5:00 p.m. Afternoon break in Exhibit Hall 6:15 p.m. – 7:15 p.m. Reception in Exhibit Hall
Saturday, March 12, 2011 7:00 a.m. – 8:00 a.m. Breakfast in Exhibit Hall 10:30 a.m. – 11:00 a.m. Morning break in Exhibit Hall 1:00 p.m. – 2:00 p.m. Lunch in Exhibit Hall 4:30 p.m. – 5:00 p.m. Afternoon break in Exhibit Hall 6:00 p.m. – 7:00 p.m. Exhibit Hall dismantle begins*
Sunday, March 13, 2011 7:00 a.m. – 10:00 a.m. Exhibit Hall dismantle continues
*Any company that begins to dismantle prior to this time will not be eligible to receive the post‐show attendee list, and will lose any priority points earned for participation in this meeting.
EXHIBITOR SHIPPING INFORMATION Pyramid Logistics is located in Encore at Wynn Las Vegas for shipping needs. They will accept and hold your shipments 10 days prior to start of the meeting. Do not ship to Encore at Wynn as they do not have the storage space to handle exhibit material. Shipment must arrive from March 1 thru March 8, 2011. Any charges are the sole responsibility of the exhibitor. Please fill out and return the Service Contract and Credit Card Authorization Form on page 10‐13 for payment of your shipping charges.
Please be sure to label any shipments to the hotel as follows: 2011 State of the Art Techniques: IMRT, IGRT & SBRT Pyramid Logistics: 6180 S. Pearl St. Ste.F Las Vegas, NV 89120 Phone: 800-529-6720 x712 or 702-851-7633 Fax: 702-851-7635 Email: [email protected] Exhibitors are required to vacate the exhibit area by 10:00 a.m. on Sunday, March 13, 2010. Pyramid offers FedEx and UPS small package shipping services for outbound shipment and items will be shipped the next business morning. Pyramid will also provide assistance with the transfer of your package from your exhibit area to any one of our Service Desks for your processing needs. ASTRO is not responsible for lost or damaged shipments.
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EXHIBITOR SERVICES Audio Visual Orders Audio Visual Services that include audio or video equipment, projection or banners may be obtained through Wynn’s Audio Visual Team. To order your audio visual equipment, please complete the Exhibitor Audio Visual Form on pages 13‐14 and submit by fax to Julie Hoffman with the Wynn at 702.770.1560. Julie can be contacted for questions at 702‐770‐2860 or [email protected]. Electrical Orders To order electrical service, please complete the Order Form for Elden Electrical Exhibition Services on page 16 and submit by fax to 702‐385‐1810. Elden Electrical Exhibition Services can be contacted for questions at 702‐385‐6911. Telephone and Internet Requests Telephone and Internet service may be obtained directly through the hotel. To Order Telephone service, please complete the Request for Voice Services form on page 17 and fax to 702.770.1568. Wynn Las Vegas Telecommunications can be contacted for telephone questions at 702‐770‐2330. To order Internet service, please complete the Advanced Convention Services Order form on page 19 and fax to 702‐770‐2737. The Wynn Conference Services Department can be contacted for internet questions at 214‐720‐5261.
EXHIBITOR RULES AND REGULATIONS Installation of Exhibits All exhibitors may gain entrance to the Exhibit Hall with their official ASTRO badge. All tabletop displays must be installed by 7:00 p.m. on Thursday, March 10, 2011. Any exhibit that is not installed by this time will be removed from the Exhibit Hall at the exhibitor’s expense. Exhibitors not set by 7:00 p.m. on Thursday, March 10, 2011 will not be eligible to receive the post‐show attendee list, and will lose any priority points earned for participation in this meeting. Dismantling of Exhibits All exhibits must remain fully intact until 6:00 p.m. on Saturday, March 12, 2011. Any company that begins dismantle prior to this time will not be eligible to receive the post‐show attendee list, and will lose any priority points earned for participation in this meeting. Exhibitors are responsible for the removal of their exhibit from the Exhibit Hall by 10:00 a.m. on Sunday, March 13, 2011. Exhibitor Appointed Contractors (EAC) If an exhibitor would like to use another company to set up and/or tear down their display, the exhibitor must first be granted approval by Show Management. Permission to use an EAC will be granted only if it will not interfere with or prejudice the orderly set up, interim services and dismantling of the exhibition. It is understood that the EAC will be a signatory to and conform to all applicable labor rule contracts and shall comply with all exhibit rules and regulations. All EAC representatives must obtain badges and adhere to the same Exhibit Hall admission policies as the exhibitor. No badges will be issued to EAC companies who are not preregistered and for whom insurance certificates have not been submitted. Exhibitor Appointed Contractor Coverage Upon approval, the exhibitor must submit to Show Management an original certificate of insurance certifying that the contractor maintains general public liability insurance, in an amount of not less than $1 million for any one occurrence against claims for personal injury, death or property damage and that such coverage may not be cancelled or reduced without at least 10 days prior written notice to Show Management
EXHIBITOR RULES AND REGULATIONS (continued) EXHIBITOR RULES AND REGULATIONS (continued) Exhibitor Services Electric and audio visual may be obtained through the hotel. Once your application and full booth payment has been received, you will receive an exhibitor services guide containing all the necessary information to manage your tabletop display. Booth Violation Penalties Show Management may, at its discretion, deem an exhibitor ineligible for a “preferred” booth space for the following meeting for violations of the current exhibitor rules and regulations. EXHIBIT DESIGN AND CONSTRUCTION General Requirements All exhibits must conform to the 2 foot by 6 foot tabletop exhibit space. All exposed parts of any display must be draped so as not to be objectionable to other exhibitors or to Show Management. All exhibits will be inspected by Show Management during set‐up. If draping is deemed necessary, it will be installed and billed at the exhibitor’s expense. All booth materials used must be in accordance with the Las Vegas Fire Department’s fire code and regulations. All electrical wiring must conform to local codes and regulations. All flexible cords must be three‐wire unless the cord is a component part of an assembly that has been specifically approved. All exhibits must be confined to the space limits of the 2 foot by 6 foot tabletop exhibit space. Equipment, products or materials to be viewed or demonstrated must be placed in a way to ensure that attendees will be in the booth and not impeding aisle traffic. Helium balloons, glitter and confetti are prohibited. ASTRO reserves the right to amend or change any of the rules or regulations should a booth structure be deemed inappropriate or aesthetically unappealing. Booth Space Equipment Guidelines All booths will be supplied with one 6ft table with two chairs. All signage and other display materials should be arranged in such a manner so as not to obstruct the sight lines of neighboring exhibitors. Maintenance of Exhibit Space The exhibitor must, at its own expense, maintain and keep its exhibit area clean. Trash produced as a result of giveaways, etc., must be maintained in the booth area and removed at the exhibitor’s expense. Exhibit Hall Access Move‐in
Thursday, March 10, 2011 2:00 p.m. – 7:00 p.m. Move‐out Saturday, March 12, 2011 6:00 p.m. – 7:00 p.m. Sunday, March 13, 2011 7:00 a.m. – 10:00 a.m.
Exhibitors may gain access to the Exhibit Hall for set‐up and tear‐down during the following times:
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EXHIBITOR RULES AND REGULATIONS (continued) Exhibitor Liability The exhibitor shall be fully responsible for all claims, liabilities, losses, damages or expenses relating to or arising out of any injury to any person or any loss of or damage to any property where such injury, loss or damage is incident to, arises out of or is in any way connected with the exhibitor’s participation in the technical exhibits program; and the exhibitor shall protect, indemnify, hold harmless and defend ASTRO and its officers, directors, agents and employees from and against any and all such claims, liabilities, losses, damages and expenses (including costs of defending against such); provided that the foregoing shall not apply to any injury, loss or damage caused by or resulting from the negligence or willful misconduct of ASTRO or one or more of its officers, directors, agents or employees. Exhibitor further waives any claim against ASTRO its officers, directors, agents or employees arising out of the oral or written publication or republication of any statement made in connection with the State of the Art Techniques: IMRT, IGRT, and SBRT by anyone who is not an employee of ASTRO concerning the exhibitor or the exhibitor’s exhibit, products or services. In case any part of the Exhibit Hall is destroyed or damaged so as to prevent the sponsoring organization from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or in case occupancy of assigned space during any part or the whole of the exhibition period is prevented by a strike, an act of God, a national emergency or other cause beyond the control of the sponsoring organization, then the exhibitor will be charged for exhibit space on a prorated basis only for the period during which the sponsoring organization, its directors, officers, agents or employees are liable for any loss or damage which may arise as a result of such unavailability of assigned exhibit space. Insurance Coverage Each exhibitor is responsible for maintaining such property and casualty insurance for its exhibit and display materials as the exhibitor shall deem adequate. Any policy providing such insurance must contain a waiver of any right of subrogation to any claims against ASTRO, its officers, directors, agents or employees. Each exhibitor must maintain general public liability insurance, in the amount of not less than $1 million for any one occurrence, against claims for personal injury, death or property damage connected in any way with the exhibitor’s participation in the exhibition. Such insurance must include coverage of the indemnification obligations of the exhibitor under Exhibit Hall Security of these rules and regulations and must cover ASTRO and Encore at Wynn, Las Vegas as an additional named insured. In addition, the insurance policy must provide coverage that cannot be cancelled or reduced without at least ten days prior written notice to Show Management. Upon request by Show Management, the exhibitor shall provide an original certificate of insurance evidencing the maintenance of liability insurance complying with all requirements of this paragraph. Exhibit Hall Security Each exhibitor is responsible for safeguarding it goods, materials, equipment and exhibit at all times. ASTRO will not be responsible for any losses incurred by the exhibitor. Children under the age of 18 will not be allowed in the Exhibit Hall at any time. Booth Privacy Exhibitor activities must be confined to the exhibitor’s contracted booth space. Exhibitors may not enter another exhibit without invitation. Violators will be penalized with the expulsion of the violating person from the Exhibit Hall.
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EXHIBITOR RULES AND REGULATIONS (continued) Logo Use The exhibitor agrees that the sponsoring organization owns all rights, title, and interest in and to their respective trademarks, patents, copyrights, marks, symbols, names, logos, registered words or depiction whether or not the same are covered by copyright, trademarks or patents. Use of the aforementioned in conjunction with advertisements, promotional materials, endorsements, statements, contests and/or awards of any kind without the expressed written consent of the sponsoring organization is prohibited. Violators may be subject to such civil and criminal penalties as provided by federal and state laws. Photography Exhibitors may photograph their own products within their own exhibit parameters. Any videotaping must be approved by Show Management in advance of the symposium. Food and Drug Administration (FDA) Compliance Any medical device, pharmaceutical or other type of medical product exhibited must comply with all applicable FDA laws and regulations, including, without limitation: (1) FDA’s restrictions on the promotion of investigational and non‐approved drugs and devices. (2) FDA’s prohibition on the promotion of approved drugs and devices for unapproved uses. Exhibitors who have questions regarding medical product promotion should contact the FDA at 301‐443‐1544. Each exhibitor is solely responsible for compliance with the FDA rules and regulations, which can be found at http://www.fda.gov/default.htm and the applicable Healthcare Convention and Exhibitors Association (HCEA) “Guidelines for US Healthcare Conventions,” which can be found at www.hcea.org/info_guidelines.asp. Americans with Disabilities Act Compliance Encore at Wynn Las Vegas is in compliance with the Americans with Disabilities Act regulations. Each exhibiting company is responsible for compliance with the ADA within their exhibit. Failure to comply with the ADA is a serious matter and may involve litigation or fines. Special Effects and Product Presentation Exhibits using sound amplification may not exceed 75 decibels. Should there be a dispute regarding the sound level in a booth, Show Management reserves the right to make a final determination of sound level acceptability. Failure to comply will result in expulsion from the Exhibit Hall and future participation at ASTRO meetings
• The use of live models must be approved in advance by Show Management. • No equipment operated in the exhibit hall may produce X‐rays at any time.
POSTSHOW ATTENDEE LIST Due to the number of on site registrations that we usually receive, the postshow attendee list will be made available within thirty days of the conclusion of the meeting.
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EXHIBITOR/SPONSOR REGISTRATION Exhibitor Registration To register your booth personnel, please complete the registration form that can be found on page 25. Each exhibitor receives two (2) complimentary exhibitor registrations with a tabletop display. Exhibitor registration provides access to the exhibits area and general session on a space available basis. Please note that you are not eligible to receive continuing medical education (CME) credit. In order to receive CME, you must be a paid full-conference registrant. Sponsor Registration If your company is an ASTRO Ambassador, your company is provided with four (4) complimentary full-conference registrations. If your company is an ASTRO Lead Ambassador Sponsor, you are provided with six (6) full-conference registration. To take advantage of these complimentary registrations, please complete the registration form that can be found on pages 26-27. Full-conference registration provides access to the exhibits area and sessions. This registration type does provide continuing medical education credits. Please refer to the following chart for the number of badges that your company receives:
Sponsorship Level Complimentary Booth Personnel Registrations
Complimentary Full-Conference Registrations
Lead Ambassador Sponsor 0 6 ASTRO Ambassador 0 4
Gold Sponsor 0 4 Silver Sponsor 0 2
Bronze Sponsor 0 1 Exhibitor 2 0
Exhibitor Badge: Provides access to the exhibits area and sessions on a space available basis. This registration type does not provide continuing medical education credit. In order to receive CME, you must be a paid full-conference registrant. Full-Conference Badge: Provides access to the exhibits area and sessions. This registration type does provide continuing medical education credits.
REGISTRATION HOURS Registration will be located in the Encore Ballroom Foyer. Registration will be open as follows: Thursday, March 10, 2011 3:00 p.m. – 6:00 p.m. Friday, March 11, 2011 7:00 a.m. ‐ 5:00 p.m. Saturday, March 12, 2011 7:00 a.m. ‐ 5:00 p.m. Sunday, March 13, 2011 7:00 a.m. ‐ 12:00 p.m.
HOTEL RESERVATIONS Hotel Information: Encore at Wynn Las Vegas 3131 Las Vegas Blvd. South Las Vegas, NV 89109 Phone: 702-770-7171 or 1-888-320-7125
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HOTEL RESERVATIONS (continued) A block of rooms has been set aside for meeting attendees and exhibitors at a discounted rate until February 16, 2011. Reservations made after this date will be accepted on a space‐available basis and may not be at the negotiated rate. Please note that the ASTRO room block sells out quickly, so we encourage you to make your hotel reservations early. Reserve by Phone 702-770-7171 or 1-888-320-7125 Be sure to state you are with ASTRO when making your hotel reservation by phone. To make your reservation online, please visit https://resweb.passkey.com/go/ASTRO2011 Hotel Room Rate Resort Suite King: $199 Parlor Suite $550 Salon Suite $850
ANCILLARY EVENTS Organizations wishing to hold group functions in conjunction with the State of the Art Techniques: IMRT, IGRT, and SBRT must first obtain ASTRO approval by completing and submitting the Ancillary Event Approval and Space Request Form found on page 28 of this manual. Once a request has been approved, notification will be sent to the company contact listed on the form.
AIRPORT INFORMATION The Encore at Wynn Las Vegas is located three miles from McCarran International Airport.
GROUND TRANSPORTATION Rental Car Reservations Avis Rent-A-Car is offering ASTRO attendees special rates on car rentals during the symposium. To reserve your Avis rental car, call 1-800-331-1600. Be sure to mention the Avis Worldwide Discount number J657704 when making a reservation. Hertz is offering ASTRO attendees special rates on car rentals during the symposium. To reserve your Hertz rental car, call 1-800-654-2240 or 1-405-749-4434 to reserve by phone or go to www.Hertz.com. Be sure to mention our discount number CV 04840011 when making your reservation Taxicabs are available from McCarran International Airport on the east side of baggage claim, outside door exits 1-4. Airport personnel are available on the taxi curb to assist passengers. Taxicabs are also available at the McCarran Rent-A-Car Center. Estimated one-way taxi fare from the airport is $15. Shuttle/Limousine services are available at McCarran International Airport, and are located on the west side of baggage claim, outside door exits 7-13. Please note that there are both group shuttle and "for-hire" stretch limousine services .For more information or to reserve a shuttle, please see the Shuttle Information page on McCarran International Airport’s website. Self-parking and valet parking are offered on a complimentary basis at the Encore at Wynn Las Vegas.
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DRIVING DIRECTIONS Driving Directions to the Encore at Wynn Las Vegas From I-15
• Exit I-15 at Spring Mountain Road East • Turn left on Las Vegas Blvd. • Proceed to Wynn Blvd. • Encore is located on the right.
From McCarran International Airport
• Exit McCarran International Airport at Swenson Ave. • Turn left on Tropicana Ave. • Turn right on Koval Ln. • Turn left on Sands Ave., heading west. • Turn right on Las Vegas Blvd. • Proceed to Wynn Blvd. • Encore is located on the right.
IMPORTANT DEADLINES December 2, 2010 Booth Assignmens Begin February 4, 2011 Exhibit Application Form Deadline February 18, 2011 Exhibitor Registration Deadline March 10, 2011 Tabletop Display set‐up from 2:00 p.m. – 7:00 p.m. Booths must be set by 7:00 p.m. March 11‐12, 2011 Exhibit Hall is Open March 12, 2011 Dismantle begins at 6:00 p.m. and must be completed by 10:00 a.m. Sunday March 13th.
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Service Contract Conference Name: State of the Art Techniques: IMRT, IGRT, SBRT
Venue Location: Encore Meeting Room: Beethoven
Set up Date & Time: _________________________ Tear Down Date & Time: _____________________
Requested By: ________________________________________________________________________
Street Address: ________________________________________________________________________
City: __________________________ State: _____________________ Zip: ________________________
Phone: ____________________________________ Fax: ______________________________________
E-Mail: ______________________________________________________________________________
On Site Contact: ______________________________ Phone #: ________________________________
Authorized Signature: __________________________________________________________________
Rate Schedule
Advance Warehouse
Pyramid Logistics will receive and store Vendor shipments 10 days prior to the event. We will scan and sort by Table Top
and delivery to the individual Table Top $.75/ pound, subject to a 200 pound minimum per shipment.
Late Freight:
Packages arriving the day of the Move In or after will be subject to a $25 package late fee. $25.00/pkg.
Supervisor Service:
Pyramid will provide on site supervisors for Move in/Move
Cart Service:
Vendors requesting assistance to get their packages to the service desk will be subject to a cart fee. $20.00 per cart
Outbound Shipping Handling Fee:
Pyramid will process Vendor packages/freight onsite to ship via FedEx, UPS or DHL. Pyramid will either use vendor’s bills or
print FedEx, UPS or DHL labels.
We will remove the packages from the ballroom and drop ship to FedEx, UPS and DHL the same day if time permits or by
the next business morning.
Vendors may elect to use third party carriers. The carrier must pick up and remove vendor packages at the close of the
event.
Forced Freight
Freight left on the floor will be removed by Pyramid and return to the warehouse to be shipped at vendor expense by Pyramid carrier of choice outbound shipping/ applicable handling fees will apply.
By Signing this contract the Show Manager agrees to be bound by all its terms and conditions listed on this Service Contract. ________________________________________ ________________________________ Authorized Signature Date ________________________________________ ________________________________ Approved By Pyramid Logistics Date
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CREDIT CARDS ONLY NO ROOM CHARGES
COMPLETE ATTACHED CREDIT CARD INFO PHONE: (702) 851-7633 FAX: (702) 851-7635
EMAIL TO: [email protected]
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Tabletop/Event Inbound Handling Form - Address All Shipments as Follows
2011 State of the Art Techniques: IMRT, IGRT & SBRT
Pyramid Logistics:
6180 S Pearl St. Ste F
Las Vegas, NV 89120
MUST ARRIVE FROM MARCH 1 thru March 8 2011
Phone: (800) 529-6720 x712 Direct (702) 851-7633 FAX: (702) 851-7635
Email: [email protected]
DO NOT SHIP TO THE WYNN AS THEY DO NOT HAVE THE STORAGE SPACE TO HANDLE THE EXHIBIT MATERIAL.
INBOUND TO EVENT:
Pyramid Rates Include: Receive vendor freight, weigh, separate by vendor, shrink wrap to a 4 wheel dollies/skids, and
include a packing list.
All shipments will be subject to a 200 pound minimum.
*Pyramid will fax or email a receiver report on a daily basis, to each exhibitor, for any freight received in.
*Pyramid will deliver all items to the Wynn/Encore Beethoven
Schedule A. Handling Rates and Services
1. ADVANCED SHIPMENTS TO PYRAMID-LOGISTICS WAREHOUSE/RECEIVING DOCK (Hours of Operation: 7AM to 5PM M-F)
Freight and package processing will be handled by Pyramid-Logistics personnel only.
2. PACKAGE Freight Handling Charge .75 per pound subject to a 200 pounds minimum.
3. LATE FEE applies to any packages delivered to the PLSI Warehouse after 4pm MARCH 8, 2011
Late Fee Charge 25.00 per package
4 Labor to pickup/ delivery crates $50.00 each way
4 Storage Empties $50.00 per crate per day, 25.00 /day per pallet
LIABILITY IS LIMITED TO 30 CENTS PER POUND PER ARTICLE MAXIUM OF $50.00 PER ITEM:
Company Name Email Address Booth Number
Authorized Contact Signature Authorized Contact Name Please Print
Phone# Fax #
CREDIT CARDS ONLY
NO ROOM CHARGES
COMPLETE ATTACHED CREDIT CARD INFO
PHONE: (702) 851-7638 FAX: (702) 851-7635
EMAIL TO:
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State of the Art Techniques: IMRT, IGRT, SBRT
Move Out Instructions March 13, 2011
Pyramid Logistics will have a Desk located in the Beethoven to assist with your shipping and packing needs so you may be on your way. Pyramid Offers: FedEx and UPS small package shipping services Pyramid will provide assistance with the transfer of your small packages from your exhibit area to any one of our Service Desks for your processing needs. Outbound Service Rates include: shipping documents, remove vendor freight from the event. Items will be drop shipped to FedEx and UPS the next business morning.
Schedule A. Handling Rates and Services
1. PACKAGE Freight Handling Charge .75 per pound subject to a 200 pounds minimum.
CREDIT CARDS ONLY NO ROOM CHARGES
PHONE: (702)851-7633 FAX: (702) 851-7635 EMAIL TO:
EXHIBITOR ORDER FORM
Qty Daily Rate # of Days Total
450.00$ -$
600.00$ -$
750.00$ -$
60.00$ -$
Qty Daily Rate # of Days Total
175.00$ -$
200.00$ -$
250.00$ -$
325.00$ -$
400.00$ -$
500.00$ -$
625.00$ -$
Qty Daily Rate # of Days Total
500.00$ -$
750.00$
900.00$ -$
Christie LX 100 (10,000 Lumens, XGA, 1024x768) 1,200.00$
Cradle Screen 10' 125.00$ -$
75.00$ -$
Sanyo PLC XP57 (5.5 Lumens, XGA, 1024x768)
PLASMA DISPLAY
42" Plasma
50" Plasma
60" Plasma
LCD Flat
VIDEO PROJECTION
23" LCD Screen - Video/Data
37" HD LCD Screen - Video/Data
Tripod Projection Screen 8'
24" Flat Panel Monitor - Data
Sanyo PLC XF200L (7K Lumens, XGA, 1024x768)
Side Mounted Speakers for Plasma
46" HD LCD Screen - Vdeo
52" HD LCD Screen - Video
Sanyo PLC XP41 (3.3 Lumens, XGA, 1024x768)
32" LCD Screen - Video/Data
40" LCD Screen - Video/Data
75.00$ -$
Qty Daily Rate # of Days Total
75.00$ -$
200.00$ -$
450.00$ -$
Qty Daily Rate # of Days Total
80.00$ -$
100.00$ -$
Folsum Presentation Pro Video Switcher with 8" Monitor 425.00$ -$
550.00$ -$
Qty Daily Rate # of Days Total
275.00$ -$
175.00$ -$
60.00$ -$
175.00$ -$
55.00$ -$
12 channel audio mixer 100.00$ -$
35.00$ -$
Qty Daily Rate # of Days Total
150.00$ -$ -$
-$ -$ -$
CD Player
BANNERS
10'x10' and under
10' or over -- Call for quote -- hourly rate of $55/hr. per man plus materials
AUDIO
Powered speaker on stand (Pair)
iPod/Computer connection
Wired mic on stand
Wireless mic on stand (lavaliere or handheld)
Extron VGA Switcher ( standard, 1X4 or 1X6)
Tripod Projection Screen 8'
Sony Beta SP Player w/8" monitor (1800 or 2800)
VHS/DVD player
VIDEO EQUIPMENT
VHS PAL/SECAM Video Cassette Player
Powered speaker on stand
DATA/VIDEO INTERFACE
Extron Video Distribution Amplifier - 1-In x 4-Out
Panasonic Video Switcher ( MX-70 )
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EXHIBITOR ORDER FORM
Qty Daily Rate # of Days Total
225.00$ -$
150.00$ -$
200.00$ -$
35.00$ -$
50.00$ -$
34" or 42" Skirted Cart 40.00$ -$
60.00$ -$
85.00$ -$
Slide Projector (includes Draped Cart and Tripod Screen) 260.00$ -$
Qty Daily Rate # of Days Total
150.00$ -$
Total
-$
ORDER INFORMATIONPhone: (702) 770-2860770-2860Fax: (702) 770-1560Email: [email protected]
Cable TV
Flip Chart w/Adhesive Flip Chart pads and Markers
* If items not Returned a $125 Fee will be applied to the Final Bill
Overhead projector package (includes draped cart and tripod screen)
Flip Chart w/pad and markers
A/V SUPPORT
Elmo HV-5100XG Visual Presenter (Document Camera)
Speaker Timer
Wireless Mouse *
Laser Pointer *
Basic Cable (cox) with tuner
Email: [email protected]
Fax Number
Exp. Date
Type of Card
Signature
Name of Cardholder
Address of Cardholder
Event Name:
Company Contact
Delivery Time
Delivery Day / Date
Billing Address
Onsite Contact
EPS Contact
Event Dates:
Phone Number
□American Express □Visa □Mastercard □Discover □Other
Delivery Location
Credit Card Number
Company Name
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EDLEN ELECTRICAL EXHIBITION SERVICES3010 Builders AvenueLas Vegas, NV 89101702 385-6911 Tel702 385-1810 [email protected]
PLEASE FILL OUT THE FOLLOWING INFORMATION:
PERSON REQUESTING FORM:EMAIL ADDRESS: cell:
SHOW NAME :
SHOW DATES:
FACILITY:
LOCATION/ROOMS:
NUMBER OF BOOTHS:
DECORATOR-MOVE IN DATE/TIME: EXHIBITOR-MOVE IN DATE/TIMESHOW HOURS:
MOVE OUT DATE/TIME:CLEAR BY DATE/TIME:
CONTACT PERSON/TITLE: Cell:
PHONE NUMBER:
FAX NUMBER:
EMAIL ADDRESS:
AT YOUR EARLIEST CONVENIENCE, PLEASE SEND US A FLOOR PLANAND EXHIBITOR'S LIST
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Wynn Las Vegas Telecommunications/PABX Use Only Received Date Received Time Install Date Assigned To Comments
REQUEST FOR VOICE SERVICES
This completed form along with a room/booth layout showing drop locations should be faxed to Wynn Las Vegas Telecommunications/PABX Services
FAX 702-770-1568 PHONE 702-770-2330 3131 Las Vegas Blvd. South, Las Vegas, Nevada 89109
If other special telecommunication equipment or voice services are required which are not detailed on this form, please fax along with this request.
Orders will be fulfilled in the order they were received.
Event Name
Contact E-Mail
Telephone Number Fax Number
Address
City State Zip Code
Group Room/Booth
Install Date Install Time Remove Date Remove Time ALL INFORMATION ABOVE MUST BE COMPLETED IN ORDER TO PROCESS REQUEST
Voice Services (Per Event)
Quantity
Cost Total
Restricted In-House
Only
Restricted Local & Toll Free Only
Unrestricted Long
Distance
Standard Telephone (Two-Lines) $ 250.00
Additional Rollover Line (Multi-line up to 24 lines) $ 100.00
Additional Extension (Same Phone) $ 150.00
Fax/Modem Line (Line ONLY – does not include machine) $ 250.00
Phone Long Distance Access Security Code $ 50.00
Polycom Speaker Phone ($500 refundable deposit required) $ 375.00 Relocation / Change Fee $ 100.00 T-1 extended from demark (Customer must order T-1 from Sprint or other vendor. Vendor can only drop T-1 to demarcation point in Technology Center) $ 500.00
Other $ GRAND TOTAL
All Telephone Equipment must be returned to Wynn Las Vegas Telecommunications/PABX Department
Name of Cardholder
Credit Card Number Expiration Date
Type of Card American Express Visa Mastercard Discover Other
Wynn Las Vegas Master Account Number Card Holder Signature/Agreement
I authorize the charges detailed within this request form to be charged to my credit card listed here. By signing I also agree that I have read and agree to the terms and conditions set forth for these services by Wynn Las Vegas Telecommunications/PABX Department.
18
TERMS AND CONDITIONS a) Client agrees not to misuse Wynn Las Vegas Telecommunications equipment. Wynn Las Vegas Telecommunications/PABX
Department reserves the right to disconnect any client if they are found to have violated this usage agreement. b) Wynn Las Vegas Telecommunications/PABX is not responsible for the loss or damage to any equipment provided by a client or a third
party. c) CANCELLATION POLICY Any order or portion of an order that is cancelled by the customer after Wynn Las Vegas
Telecommunications/PABX Department has completed processing said order, will be subject to a cancellation fee of 10% of the cancelled portion. When installation of the ordered services has been completed, no canceled order will receive a refund of any percentage of the canceled portion.
d) Choice of Law: Wynn Las Vegas Telecommunications/PABX Department is a department of Wynn Las Vegas, a Nevada Limited Liability Company. This agreement shall be governed by, and construed in accordance with, the laws of the State of Nevada. In event of litigation, the exclusive place of venue and jurisdiction shall be the county of Clark in the State of Nevada.
e) Modification: This agreement shall not be modified or amended by the parties except by written instrument signed by the parties. f) Entire Agreement: This agreement contains the entire understanding and agreements between the parties hereto respecting the within subject matter, and there are no representations, agreements, or understandings, oral or written, between and among the parties hereto relating to the subject matter of this agreement which are not fully expressed herein. g) Acceptance of Terms: Clients expressly acknowledges by receipt of Services and/or Products delivered by Wynn Las Vegas
Telecommunications/PABX Department to Client or its designee, to the terms and conditions herein contained. h) Facsimile Signatures: Signatures sent/received via facsimile shall be considered as originals, and as such are valid signatures. i) Equipment Responsibility: Client fully understands and accepts complete responsibility for all equipment leased to Client. Such responsibility shall include, but not be limited to, damage, any necessary repairs, replacement of equipment not capable of being repaired to a fully functional status, loss of equipment, loss of income, and all other forms of loss or damage. All equipment accessories, remote controls, cables, knobs, switches, and cases are included in equipment responsibility. j) Equipment procedures: 1) Phone instruments will be delivered to your location. 2) Exhibitors will be responsible for the protection of any equipment rented from Wynn Las Vegas Telecommunications/PABX and
will ensure that all equipment is returned to Wynn Las Vegas Telecommunications/PABX. Wynn Las Vegas Telecommunications/PABX reserves the right to charge the customer for any lost equipment.
3) Rental equipment provided by Wynn Las Vegas Telecommunications/PABX Department for this order will remain the property of Wynn Las Vegas Telecommunications/PABX Department.
4) Only Wynn Las Vegas Telecommunications/PABX or Wynn Las Vegas EPS personnel are authorized to modify system wiring or cabling within the facility.
5) All equipment must comply with F.C.C. regulations. 6) Long distance service is provided by Sprint PHONE USAGE CHARGES Long distance and phone usage are billed by Resort through Sprint. Standard phone usage charges applied are as follows:
“There will be a $1.00 access surcharge for credit card, collect, and third party calls (in addition to the actual cost of the calls). Local and Toll-Free Calls (800, 888, 877, and 866 prefixes): $1.25 per call for the first 30 minutes and $0.15 per minute for each additional minute.
All direct dialed Long Distance and International calls will be charged Sprint Operator Assisted rates plus a hotel surcharge of 45%.
Directory Assistance: $1.50 (Local or Long Distance)
Operator Services for this phone are provided by: ASC Telecom, P.O. Box 709 Winona, MN 55987-0709
Any complaints regarding telephone charges and services can be directed to:
The Federal Communications Commissions Common Carrier Bureau, Enforcement Division 445 12th Street, SW Washington DC 20554 It is illegal for any party to transmit or download copyrighted material. Under new laws Internet Service Providers may be prosecuted for any material that is transmitted on their network. In order to prevent our company being prosecuted, Wynn Las Vegas EPS will take action against any customer found to be violating copyright laws.
Digital Millennium Copyright ACT ("DMCA") Notice. In operating the Service, we may act as a "services provider" (as defined in the DMCA) and offer services as an online provider of materials and links to third party web sites. As a result, third party materials that are not owned or controlled by us may be transmitted, stored, accessed or otherwise made available using the Service. If you believe any material available via the Service infringes a copyright, you should notify us using the notice procedure for claimed infringement under the DMCA. We will respond expeditiously to remove or disable access to material we determine may be infringing and will follow the procedures specified in the DMCA to resolve the claim between the notifying party and the alleged infringer who provided the applicable content. The address for infringement notices under the DMCA is Wynn Las Vegas, LLC, 3131 Las Vegas Blvd, South, Las Vegas, NV 89109.
Rev 030309a Page 1 19
Event / Contact Information
Event: Date: Company: Event Dates Room(s): Booth#:
Install Date / Time: Removal Date /Time: Name: Email:
Billing Address: City: State: Zip:
Phone #: Fax: Mobile: CSM:
Services If order form and payment are received fifteen (15) days prior to event start date, the order qualifies for Advanced pricing.
Service Description Quantity Advanced Pricing Standard Pricing Total Wired
Business Preferred – Up to 10 Mbps Wired/Wireless
A Dedicated VLAN-based solution. Includes 3 public IP addresses & internet access at 3 locations for up to 30 devices. Additional Services available as needed (see below). (custom wired/wireless* solutions available upon request)
Custom Wireless
$ 5100
$ 5865
Wired Business Support – Up to10 Mbps Wired/Wireless
Wired or Wireless (WIFI)* internet access to a single exhibit location for up to 2 device. Applicable Additional Services available as needed (see below).
Wireless
$ 1,195
$ 1,374
Wired Business Basic – Up to 1 Mbps Wired / Wireless
Wired / Wireless internet access for a single device at a single exhibit location.
Wireless
$ 399
$ 459
* WIFI services are (Best Effort) implementations
Additional Device (for Business Preferred & Business Support only)
$ 100 $ 125
Additional Locations (for Business Preferred only)
$ 350 $ 425
** Hub / Access Point Rental ($ 200 replacement fee if not returned)
$ 150 $ 195
** Cable Rental (Ethernet patch up to 50 feet)
$ 25 $ 35
Publicly Routable IP Address $ 125 $ 135
100 Mb WAN (Internet) Upgrade This upgrade is available with Business Preferred only.
$ 3000 $ 3450
** Hub, Access Point and Cable rentals are subject to 8.10% Sales Tax Subtotal: ** Tax: Other:
Notes:
TOTAL:
Please FAX completed order form to: Cox Business Attn: Advanced Convention Services • 1700 Vegas Drive • Las Vegas, NV 89106
Tel: (702) 770-2737 Fax: (702) 823-3705
Payment Method (Please Check One)
Master Account:
Please provide Master Account ID:
Credit Card: A Cox Communications Advanced Convention Services representative will contact you for credit card information.
Check: Payable to: Cox Communications ● Mail to: Cox Communications
Attn: Advanced Convention Services 1700 Vegas Drive
Las Vegas, NV 89106
Wynn | Encore Advanced Convention Services Order Form
3131 Las Vegas Blvd. South ● Las Vegas, NV 89109 ● (702) 770-2737 (Rev 030309b)
Rev 030309a Page 2
The undersigned represents that he/she is the Customer or is the Authorized Customer Representative identified above and is authorized to sign this Agreement
on behalf of Customer for the services in this Agreement. The undersigned further represents that the Customer Information and the Authorized Customer Representative Information is true and correct. This Agreement binds Customer to the Rates, Terms and Conditions of Service applicable to each of the services selected above, including any termination penalties that may apply. All Services are subject to the Terms and Conditions on Pages 3 & 4 attached hereto.
Internet, Data, Web Hosting and/or Web Conferencing, CoxMail(sm) E-Mail Services, if selected by Customer, are subject to Acceptable Use Policies located at www.coxbusiness.com/acceptableusepolicy.pdf and Customer acknowledges receipt of these by signing below. Prices listed do not include applicable taxes, fees, assessments or surcharges. Until this Agreement is signed by Cox, it serves as a proposal which may be withdrawn or changed at anytime by Cox.
Cox will honor the prices in this proposal provided Customer delivers a signed contract to Cox within thirty days from the contract date above. If Customer terminates any Service that is part of a bundle offering, the remaining Services shall be subject to price increase for the remaining Service term. Customer agrees
that Cox may execute this Agreement using an electronic signature.
Service Authorization
Customer-Authorized Signature: ____ _ __ X Date: ____
Customer-Title: _________________________X
2
20
Rev 030309a Page 3 21
TERMS AND CONDITIONS OF SERVICE
1. Service and Installation Cox shall provide Customer with the Services and Equipment identified on the first page of this Agreement.
Customer is responsible for damage to any Cox equipment. Customer may use the Services for any
lawful purpose, provided that such purpose (a) does not interfere or impair the Cox network, equipment or facilities and/or (b) complies with the applicable
Acceptable Use Policies ("AUP") which are incorporated herein by reference. Customer shall
use the equipment only for the purpose of receiving the Services. Unless provided otherwise herein,
Cox shall use reasonable efforts to maintain the Services in accordance with applicable performance standards. For Cox Internet Services, bandwidth
speed options may vary. Customer may not always receive or obtain optimal bandwidth speeds and Cox
network management needs may require Cox to modify upstream and downstream speeds. Use of the data, Internet, web conferencing/web hosting
Services shall be subject to the Cox AUP and the AUP is available online at www.coxbusiness.com/acceptableusepolicy.pdf. Web
hosting Customers may view their AUP by clicking on the Control panel. The AUPs may be amended from time to time during the Term of this
Agreement. Customer’s continued use of the Services following an amendment shall constitute
acceptance.
2. Service Date and Term This Agreement shall be
effective upon execution by the parties. Services shall be provided for the applicable term set forth
on the first page of this Agreement and such term shall begin upon installation of Service. Cox shall
use reasonable efforts to make the Services available by the requested service date. Cox shall not be liable for any damages whatsoever resulting
from delays in meeting any service dates due to delays resulting from construction or for reasons
beyond its control.
3. Customer Responsibilities Customer is
responsible for arranging all necessary rights of access for Cox including space for cables, conduits,
and equipment as necessary for Cox-authorized personnel to install, repair, inspect, maintain, replace or remove any and all facilities and
equipment provided by Cox. Customer shall provide a secured space with electrical power, climate
control and protection against fire, vandalism, and other casualty for Cox’s equipment. Customer shall use the Services in compliance with all applicable
laws and ordinances, as well as applicable leases and other contractual agreements between
Customer and third parties. If Customer engages in a public performance of any copyrighted material
contained in any of the Services provided under this Agreement, the Customer, and not Cox, shall be responsible for obtaining any public performing
licenses. Customer is responsible for ensuring that Customer's equipment is compatible for the Services
selected and with the Cox network.
4. Equipment Unless otherwise provided herein,
Customer agrees that Cox shall retain all rights, title and interest to facilities and equipment installed by
Cox thereunder and that Customer shall not create or permit to be created any liens or encumbrances on such equipment. Internal Wiring shall not be
considered equipment and shall become the property of Customer upon initiation of Service. Cox
shall install equipment necessary to furnish the video Services to Customer. Customer shall not
modify or relocate equipment installed by Cox without the prior written consent of Cox.
Customer shall not permit tampering, altering or repair of the equipment by any person other than Cox’s authorized personnel. For Cox-owned
equipment, Customer shall, at the expiration or termination of this Agreement, return the
equipment in good condition, ordinary wear and tear resulting from proper use excepted. In the event the equipment is not returned to Cox in good
condition, Customer shall be responsible for the value of such equipment. Cox shall repair any
equipment owned by Cox at no charge to Customer provided that damage is not due to the negligence
of Customer. If additional equipment, including but not limited to, televisions, monitors, computers, circuits, software or other devices, are required by
Customer to use the Services, Customer shall be responsible for such equipment.
5. Resale of Service Unless authorized in writing by
Cox, Customer may not resell any portion of the
Service to any other party; provided, however, Customer may, with Cox’s prior written consent,
resell web hosting for third parties through the Services. Customer shall be responsible for any software and content displayed and distributed by
Customer or Customer’s web hosting customers, if any.
6. Default If Customer fails to comply with any
material provision of this Agreement, including, but
not limited to failure to make payment as specified, then Cox, at its sole option, may elect to pursue
one or more of the following courses of action upon proper notice to Customer as required by tariff or
applicable law: (i) terminate service whereupon all sums then due and payable shall become immediately due and payable, (ii) suspend all or
any part of Services, and/or (iii) pursue any other remedies, including reasonable attorneys’ fees, as
may be provided at law or in equity, including the applicable termination liabilities.
7. IP Address and Domain Name Registration Cox will allocate IP addresses to Customer
according to InterNIC guidelines. All IP addresses assigned by Cox must be relinquished by Customer upon the expiration, termination or cancellation of
this Agreement. IP address shall be subject to the IP policy in the AUP. If Customer requests, Cox
will register an available domain name on behalf of Customer, and such registration shall be subject to
rules promulgated by the domain name registrar, which may be amended from time to time and are presently posted at Register.com
http://www.register.com/retail/policy/servicesagreement.rcmx or Verisign at
http://www.netsol.com/en_US/legal/static-service-agreement.jhtml.Customer is responsible for payment and maintenance of domain name
registration.
8. Termination A 10% fee will be applied to all orders canceled between the date the order is placed, and the installation date. No refunds will be
provided to orders which have been installed.” If Cox is delivering Services via wireless network
facilities and there is signal interference with such Service, Cox may terminate this Agreement if Cox cannot resolve the interference by using
commercially reasonable efforts.
9. LIMITATION OF LIABILITY. COX SHALL NOT BE LIABLE FOR DAMAGES FOR FAILURE TO
FURNISH OR INTERRUPTION OF ANY SERVICES, NOR SHALL COX BE RESPONSIBLE
FOR FAILURE OR ERRORS IN
22
SIGNAL TRANSMISSION, LOST DATA, FILES OR SOFTWARE DAMAGE REGARDLESS OF THE
CAUSE. COX SHALL NOT BE LIABLE FOR DAMAGE TO PROPERTY OR FOR INJURY TO
ANY PERSON ARISING FROM THE INSTALLATION OR REMOVAL OF EQUIPMENT UNLESS CAUSED BY THE NEGLIGENCE OF
COX. UNDER NO CIRCUMSTANCES WILL COX BE LIABLE FOR ANY SPECIAL OR
CONSEQUENTIAL DAMAGES INCLUDING LOST PROFITS ARISING FROM THIS
AGREEMENT. COX'S MAXIMUM LIABILITY TO CUSTOMER ARISING UNDER THIS AGREEMENT SHALL BE THE LESSER OF
$5,000.00 OR THE AMOUNT ACTUALLY PAID BY CUSTOMER FOR SERVICES HEREUNDER.
10. Assignment Customer may not assign, in whole or
in part, this Agreement without the prior written
consent of Cox, which consent may be withheld in Cox’s discretion. Cox may assign this Agreement
and Service may be provided by one or more legally authorized Cox affiliates.
11. WARRANTIES EXCEPT AS PROVIDED HEREIN, THERE ARE NO AGREEMENTS,
WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR
OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, RELATING TO THE SERVICES. SERVICES PROVIDED ARE A BEST
EFFORTS SERVICE AND COX DOES NOT WARRANT THAT THE SERVICES, EQUIPMENT OR SOFTWARE SHALL BE ERROR-FREE OR
WITHOUT INTERRUPTION. COX MAKES NO WARRANTY AS TO TRANSMISSION OR
UPSTREAM OR DOWNSTREAM SPEEDS OF THE NETWORK.
12. INDEMNITY Customer shall indemnify and hold Cox and its respective affiliates, subcontractors,
employees or agents harmless (including payment of reasonable attorneys fees) from and against any claim, actions or demands relating to or arising out
of Customer’s use of the Service including without limitation (i) any content or software displayed,
distributed or otherwise disseminated by the Customer, its employees, or users of the Services, (ii) any claim that Customer's use of the Service
including the registration and maintenance of Customer’s selected domain name(s), infringes on
the patent, copyright, trademark or other intellectual property right of any third party; (iii) any
malicious act or act in violation of any laws committed by Customer, its employees or users using the Services; and/or (iv) violation by
Customer, its employees or authorized users of the Cox AUPs.
13. Viruses, Content, Customer Information
Software or content obtained from the use of Service
may contain viruses or other harmful features and Customer is solely responsible for protecting its
network, equipment and software through the use of firewalls, anti-virus, and other security devices. Through the use of the Service, Customer may obtain
or discover content that is offensive or illegal and Customer assumes the risk and is solely responsible
for its access to such content. Cox may disclose Customer information to law enforcement or to any
Cox affiliate. Cox may delete any Internet traffic or e-mail that contains a virus. If Customer operates a wireless local access network in connection with the
Services, Customer is solely responsible for the security of its network.
14. Miscellaneous This Agreement, the tariffs, the
documents referenced herein, and the AUPs
constitute the entire agreement between Cox and
Customer for the Services and equipment provided herein. The invalidity or unenforceability of any
term or condition of this Agreement shall not affect the validity or enforceability of any other provision.
Except as provided herein, this Agreement may be modified, waived or amended only by a written instrument signed by the parties. The rights and
obligations of the parties under this Agreement shall be governed by the laws of the State of Nevada.
The failure by either party to exercise one or more rights provided in this Agreement shall not be
deemed a waiver of the right to exercise such right in the future. Notices required by this Agreement shall be in writing and shall be delivered either by
personal delivery or by mail. If delivered by mail, notices shall be sent by any express mail service; or
by certified or registered mail, return receipt requested; with all postage and charges prepaid. All notices and other written communications under
this Agreement shall be addressed to the parties at the addresses on the first page of this Agreement,
or as specified by subsequent written notice delivered by the party whose address has changed.
15. Regulatory Authority-Force Majeure This Agreement and the obligations of the parties shall
be subject to modification to comply with all applicable laws, regulations, court rulings, and administrative orders, as amended. In no event
shall either party have any claim against the other for failure of performance if such failure is caused
by acts of God, natural disasters including fire, flood, or winds, civil or military action, including
riots, civil insurrections or acts of terrorists or the taking of property by condemnation.
16. Web Hosting Servers. Cox reserves the right to select the server for Customer’s web site for best
performance. The Customer understands that the Services provided by Cox may be provided on a shared server. This means that one web site
cannot be permitted to overwhelm the server with heavy CPU usage, for example from the use of
highly active CGI scripts or chat scripts. If the Customer’s web site overwhelms the server and causes complaints from other users, the Customer
has outgrown the realm of shared services and will be required by Cox to relocate its web site. If the
Customer refuses to comply with this Section, then Cox has the right to terminate the Services. Cox will use reasonable efforts to maintain a full time
Internet presence for the Customer. The Customer hereby acknowledges that the network may, at
various time intervals, be down due, but not restricted to, utility interruption, maintenance
equipment failure, natural disaster, acts of God, or human error and Cox shall not be liable to customer for such outages or server downtime.
17. Digital Millennium Copyright Act.
Cox is
registered under the Digital Millennium Copyright Act of 1998. Pursuant to 17 U.S.C. Section 512(c)3, if you believe that a Web page hosted by Cox is
violating your rights under U.S. copyright law, you may file a complaint with Cox’s designated agent.
Please contact [email protected] for information necessary to file your complaint with Cox.
ALL ORDERS MUST BE PLACED 2 WEEKS PRIOR OF EVENTAny Orders after this date will be subject to a 25% surchargeCompleted Orders fax to Catering Office at (702)770-1550
GROUP NAME:
Select: Ceramic Vase Glass Vase
Type: Modern/Architectural Country/Garden Elegant/Rich Eclectic/Funky
Do you have a special flower preference? Y / N Or a Seasonal Arrangement? Y / N
If Yes: If Yes:
Flower color preferences:
Comments:
Sizing Options: Please indicate number of each next to the appropriate size.
Small: Appropriate for intimate cocktail table. Arrangement approx. 8" tall x 4.5" wide. Cost $75
Medium: Appropriate for larger 6' or 8' round table or reg. desk. Arrangement approx. 30" tall x 10" wide. Cost $150
Large: Appropriate for a corner booth or as an accent piece. Arrangement approx. 36" tall x 18' wide. Cost $300
Extra Large: Appropriate as the focal point of a booth or exhibit. Arrangement approx. 48" tall x 36" wide. Cost $450
Total Number: Total Cost:
Service Call: Your arrangement will stay fresh for two days.Do you want to schedule for a Refresh Service Call to replace water and trim wilted flowers? Y / NSmall: $40 per refresh Large: $60 per refresh
Medium: $50 per refresh Extra Large: $80 per refresh
Date and times requested for refresh: /
Billing Information:
Credit Card #: Exp Date (mm/yy)
Name of Card:
Authorized Signature:
Once your floral order has been received, you will be contacted via e-mail as confirmation, please provide thebelow information requested.
E-mail Address: Phone No.
Deliver to: Room No.Booth No. Date/TimeReceiving Signature
Floral Order Form
(Once completed, please fax to your Catering Manager at (702) 770-1550.)
TM
23
RENTAL - GREEN PLANTS
All plants include the following decorative containers
White Black Terra Cotta
Cost Each 1-3 Days
Cost Each 4 – 5 days
Quantity Total
Mum Plants: Yellow White Lavender
19.50 29.25
Bromeliad 19.50 29.25 Green Table Plant 18.00 27.00 Regular Fern 15.00 22.50 Large Fern 18.00 27.00 3 – foot Green Plant 25.50 38.25 4 – foot Green Plant 25.50 38.25 5 – foot Green Plant 34.50 51.75 6 – foot Green Plant 42.00 63.00 8 – foot Green Plant 49.50 74.25 Ficus Grouping: 1-6’ ficus, 2-4’ ficus, 2-3’ arbs
144.00 216.00
Palm Grouping: 1-6’ ficus, 2-4’ ficus, 2-3’ arbs
144.00 216.00
Lights on Trees (per tree) 16.00
Total
**Additional $150 for orders received with less than 3 days notice.
Please fax back to the Catering Office at least 2 weeks prior to event date. Fax number: 702-770-1550
Company Name:
Contact Name:
Company Address:
Contact Phone:
Contact Email:
PAYMENT:
Credit Card Number:
Credit Card Type:
AMEX
Master Card
Visa Exp. Date:
Authorized Signature:
Name on Card:
Delivery Date Pick Up Date
Delivery Time Pick Up Time
Delivery Location Booth Number
24
EXHIBITOR PERSONNEL REGISTRATION FORM
25
State of the Art Techniques: IMRT, IGRT,SBRT March 11-13, 2011
ENCORE AT WYNN LAS VEGAS, LAS VEGAS
AMOUNT DUE
__________________ X _____________ = _____________ Number of Additional Exhibit Cost Each Total Due Booth Personnel Badges PAYMENT Credit Card: American Express Discover MasterCard Visa I authorize my credit card to be charged for registration fees to attend State of the Art Techniques in IMRT, IGRT and SBRT. ASTRO reserves the right to charge the correct amount if a different total is listed. _________________________________________________________________ Card Number _________________________________________________________________ Expiration Date
_________________________________________________________________ Cardholder’s Name _________________________________________________________________ Cardholder’s Signature Date
HOW TO REGISTER Fax: 703-839-7391 E-mail: [email protected]
REGISTRATION DEADLINE: FEBRUARY 4, 2011
BADGE CONTACT __________________________________________________________________________________________________________________________________________ Name Company __________________________________________________________________________________________________________________________________________ Phone Fax E-Mail
REGISTRATION
Each company with an exhibit booth receives two (2) booth staff badges. These badges are to be used by individuals who will be manning your exhibit during the meeting. Additional exhibitor badges may be purchased. Please note that booth staff may attend educational sessions on a space available basis only. Please indicate the individuals from your company that you would like to register for the State of the Art Techniques: IMRT, IGRT,SBRT:
EXHIBIT BOOTH PERSONNEL REGISTRANT 1 __________________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________________ Phone Fax
EXHIBIT BOOTH PERSONNEL REGISTRANT 2 __________________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________________ Phone Fax
ADDITIONAL EXHIBITOR REGISTRATIONS Additional Exhibitor Booth Personnel registrations may be purchased. Please refer to the list below for registration rates: Advance Registration (Before or on February 4, 2011) $150 per Exhibitor Booth Personnel registration On site Registration (After February 4, 2011) $250 per Exhibitor Booth Personnel registration CANCELLATION POLICY
Refunds be will given only if written notification is received on or before February 4, 2011.
NO REFUNDS will be given after February 4, 2011. All refunds are subject to a $100 processing fee. Telephone cancellations will not be accepted. Registration fees are nontransferable Approved registration refunds will be processed thirty days
after the conclusion of the meeting.
QUESTIONS? Phone: 703-839-7390 E-mail: [email protected]
State of the Art Techniques: IMRT, IGRT and SBRT March 11-13, 2011
Encore at Wynn, Las Vegas
SPONSOR REGISTRATION FORM (Page 1 of 2)
26
Complimentary Registration Sponsorship Level No. of Complimentary
Registrations Lead Ambassador Sponsor 6
ASTRO Ambassador 4 Gold Sponsor 4 Silver Sponsor 2
Bronze Sponsor 1
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BADGE CONTACT __________________________________________________________________________________________________________________________________________ Name Company __________________________________________________________________________________________________________________________________________ Phone Fax E-Mail
REGISTRATION Full-conference registration includes access to the sessions, Exhibit Hall and food and beverage events. Please refer to the chart to the right for the number of complimentary registrations your company is entitled to, based on your sponsorship level. Please indicate the individuals that you would like to register for the 2011 State of the Art Techniques: IMRT, IGRT and SBRT:
__________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________ Company Phone Fax __________________________________________________________________________________________________________________________________ Address City State Zip Country
Virtual Meeting ($100.00)
__________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________ Company Phone Fax __________________________________________________________________________________________________________________________________ Address City State Zip Country Virtual Meeting ($100.00)
__________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________ Company Phone Fax __________________________________________________________________________________________________________________________________ Address City State Zip Country Virtual Meeting ($100.00) _________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________ Company Phone Fax __________________________________________________________________________________________________________________________________ Address City State Zip Country Virtual Meeting ($100.00)
__________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________ Company Phone Fax __________________________________________________________________________________________________________________________________ Address City State Zip Country
Virtual Meeting ($100.00)
State of the Art Techniques: IMRT, IGRT and SBRT March 11-13, 2011
Encore at Wynn, Las Vegas
SPONSOR REGISTRATION FORM (Page 2 of 2)
27
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AMOUNT DUE __________________ X___ $100.00___ = _____________ Number of Virtual Cost Each Total Due Meetings Selected PAYMENT
Credit Card:
I authorize my credit card to be charged for registration fees to attend the 2011 Current State of the Art Techniques in IMRT, IGRT and SBRT. ASTRO reserves the right to charge the correct amount if a different total is listed. ________________________________________________________ Card Number ________________________________________________________ Expiration Date ________________________________________________________ Cardholder’s Name ________________________________________________________ Cardholder’s Signature Date
__________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________ Company Phone Fax __________________________________________________________________________________________________________________________________ Address City State Zip Country Virtual Meeting ($100.00)
__________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________ Company Phone Fax __________________________________________________________________________________________________________________________________ Address City State Zip Country Virtual Meeting ($100.00) _________________________________________________________________________________________________________________________________ Name Professional Suffix (i.e. M.D., Ph.D., etc.) E-mail __________________________________________________________________________________________________________________________________ Company Phone Fax __________________________________________________________________________________________________________________________________ Address City State Zip Country Virtual Meeting ($100.00)
HOW TO REGISTER
Fax: 703-839-7391 Mail: ASTRO c/o Emily Danner 8280 Willow Oaks Corporate Dr. Suite 500 Fairfax, VA 22031
CANCELLATION POLICY
Telephone cancellations will not be accepted. Refunds will be given only if written notification is received on or
before February 4, 2011. NO REFUNDS will be given after February 4, 2011. All refunds are subject to a $100 processing fee. Cancellation of a registration with a Virtual Meeting package on or
before February 4, 2011 includes cancellation of the Virtual Meeting package.
Approved registration refunds will be processed thirty days after the conclusion of the meeting.
QUESTIONS? Phone: 703-839-7390 E-mail: [email protected]
March 11-13, 2011 Encore at WynnLas Vegas
Affi liate Meeting APPROVAL FORM
ASSOCIATION/COMPANY
CONTACT PERSON
ADDRESS
CITY STATE ZIP
PHONE FAX E-MAIL
CONTACT INFORMATION
Check here if this program is educational in nature. Check here if this is a staff only event.
Check here if you are developing marketing materials for this function. Review of all marketing materials prior to printing and production is REQUIRED.
OFFICE USE ONLY:
Additional requirements (audio visual equipment, staging, etc.):
Date form received: Promotional Materials: Yes No
Request Approved: MD CR Date Approved
Date Confi rmation Sent: Requestor Hotel
FUNCTION SPECIFICATIONS
FUNCTION NAME
FUNCTION DESCRIPTION
FUNCTION DATE START TIME END TIME ANTICIPATED ATTENDANCE
FUNCTION TYPE
Breakfast Luncheon
ROOM SET UP
Complete one form for EACH function and return to Emily Danner.
PHONE703-839-7390
FAX703- 839-7391
ReceptionOther
Workshop/SeminarOffi ce
DinnerMeeting
Conference Hollow Square
Cabaret TablesOther
ClassroomRound Tables
U-ShapeTheatre
Check here if you would like to request meeting space at the Encore at Wynn. (See section below)
Complete this section if you would like to request meeting space for your event at the Encore at Wynn. (Note: Meeting space is assigned on a fi rst-come, fi rst-served basis and is subject to availability.)
IMIGSB} State of the Art Techniques:
IMRT, IGRT, SBRTMarch 11-13, 2011 | Encore at Wynn | Las Vegas
FUNCTION SPACE REGULATIONS
Organizations wishing to hold functions in conjunction with the 2011 State of the Art Techniques: IMRT, IGRT, SBRT must fi rst obtain approval. All scheduled events must adhere to the 2011 State of the Art Techniques: IMRT, IGRT, SBRT regulations and may not take place during specifi ed dates and times. Once the function has been approved, the organization or its agent(s) may work directly with the selected venue to make arrangements pertaining to the proposed event. Please submit one form for EACH function that you would like to hold.
• Limited function space is available for use by anyone affi liated with the 2011 State of the Art Techniques: IMRT, IGRT, SBRT. Meeting space at the Encore at Wynn is assigned on a fi rst-come, fi rst-served basis and is subject to availability.
• Competing functions with the 2011 State of the Art Techniques: IMRT, IGRT, SBRT educational sessions are prohibited.
• Functions or transportation to and from functions may
NOT be held during the following dates and times:
Friday, March 11 7:00 a.m. – 6:30 p.m.
Saturday, March 12 7:00 a.m. – 6:30 p.m.
Sunday, March 13 7:00 a.m. – 12:00 p.m.
• Each organization is responsible for any charges for meeting space, catering, audio visual, etc., associated with the event.
• All promotional materials associated with each function must be submitted for review. The name American Society for Radiation Oncology, the acronym ASTRO and the ASTRO logo are registered trademarks of the sponsoring organization. Use of the aforementioned in conjunction with the promotional materials without the written consent of the sponsoring organizations is prohibited.
RT
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