Excel

Excel

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Excel Spreadsheets

Excel is software that lets you create tables, and calculate and analyze data. This type of software is called spreadsheet software. Excel lets you create tables that automatically calculate the totals of numerical values you input, print out tables in neat layouts, and create simple graphs.

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Spreadsheets

• A Row is a group of cells that run horizontally. Rows are numerically labeled• A Column is a group of cells that run vertically. Columns are alphabetically labeled.• Cells are the intersection of a Row and Column• Cells are identified by first stating the intersecting column letter followed by the intersecting Row number• For example, B2 is an example of a cell address

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Excel SpreadsheetSpreadsheets consist of columns (vertical) and rows (horizontal)

A B C D

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2

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ROW (Horizontal)

COLUMN (vertical)

The intersection of a row and column is called a CELLLetters indicate COLUMNS and Numbers

indicate ROWS

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Excel CHARTS

Charts are used to present information so that it can be quickly and easily understoodBar and Column Charts-Show values of data and allow comparison between categoriesPie Charts-Show values of data and allow comparison to the whole-The area of each slice represents the fraction of the wholeLine Charts-Show the relationship between values-They can be used to show the rate of change

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Types of Charts

Column or Bar Graph

Line Graph

Pie Graph

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Chart Components

Legend

Category Axis (X-axis)

Chart Title

Values Axis(Y–axis)

Category Labels

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Bike Sales(Creating a chart)

Steps1.Enter this data into Excel2.Select all of the 8 cells3.Select the Charts Tab along the top toolbar4.Select Line Graph5.Excel will create the graph below6.Edit the title by clicking on it and type in Bike Sales

Month Sales

June 150

July 76

August 43

Excel 2010 Mac version instructions. For Excel 2010 (Microsoft PC version) refer to next slide.

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1. Highlight the 3 Numbers2. Select Insert – Line3. Excel will create a Line

(graph)

Excel 2010 Microsoft PC version Instructions

The next 3 slides will explore several features in Chart Tools…

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Chart Tools - Design

Change Chart Type, Switch Row/Column and change Styles

Change Chart Type, Switch Row/Column and change Styles

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Chart Tools - Layout

Change/Add Chart Titles, Axis Titles, Legend and Data

Labels

Change/Add Chart Titles, Axis Titles, Legend and Data

Labels

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Format Fill, Line and Text styles and colors on

the graph

Format Fill, Line and Text styles and colors on

the graph

Chart Tools - Format

Excel Tip #1• If you need to graph data from 2 columns that

are not directly beside each other use this tip1. Highlight the data in the first column2. Hold down the Ctrl button 3. While holding down the Ctrl button, highlight the

data in the other column4. Select Insert and choose the type of chart you

would like to createRefer to the following slide to see a screen shot

using this tip…

To select data from these 2 columns hold

down Ctrl Excel Tip #1

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Creating a Bar, Line and Pie Graph

1. Type the above information into Excel2. Make a Bar Graph of iPad Sales3. Make a Line Graph of Laptop Computer Sales4. Make a Pie Graph representing all devices sold in March

BestBuy Sales

     

       

  January February March

iPad 70 120 90

iPhone 130 90 60

Laptop Computer 15 22 28

Video Game 60 30 10

Cell phone 52 40 20

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BestBuy Sales – Marking SchemeCreating Bar, Line and Pie Graph

Category Marks

Accuracy of Information into Excel

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Bar Graph of iPad Sales

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Line Graph of Laptop Computer Sales

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Pie Graph (add devices sold in March)

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TOTAL /20

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Adding up numbers in cells

Craves Candy Company

Monday Tuesday Wednesday

Truffles 4 6 3

Fudge 2 2 1

Candy 6 5 9

Chocolate Bars

9 8 9

Cookies 6 6 7

Steps1.Select the cells you want to add2.Select Formulas from the top toolbar3.Select AutoSum 4.Select SUM5.Excel will add the numbers in the cells and display the total in the appropriate cellNote: you can also choose Average, Max or Min under AutoSum

Task: Type the above information into Excel and practice adding up the total number of sales for each day

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SUM, AVG, MAX, MIN

SUM Adds all numbers in a range of cells

AVG Calculates the Average of all numbers in a range of cells

MAX Gives the Largest number in the range of cells

MIN Gives the Smallest number in the range of cells

Go to www.espn.com* Click on NFL * Click on Standing

Fill in the Table BelowNote: PF = Points For PA = Points Against

WINS LOSSES PF PA

Baltimore

Buffalo

Chicago

Dallas

Green Bay

Miami

Pittsburgh

San Diego

Seattle

Tampa Bay

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Graphing the NFL Data

Step 1 - take the data from your table and type it into a spreadsheet program such as Excel or Quattro Pro. Step 2 – Make a Bar graph showing the wins for each team.Step 3 – Make a Line graph showing PF (Points For) for each team.Step 4 – Make a Pie Graph showing Green Bay’s wins and losses.

Instructions for Adding Wins and Losses to Pie Chart

1. Click on the Chart that you made of Green Bays wins and losses2. Click Select Data (Chart Tools/Design)3. In Horizontal Axis Labels, highlight the "1"4. Click Edit5. Highlight the 2 cells that have Wins and Losses. (DON'T just highlight Wins and try to change each one at a time because it will delete the "2" and leave you with just one entry)6. Click OK - Wins and Losses should now appear instead of "1" and "2"

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NFL Spreadsheet – Marking SchemeCreating Bar, Line and Pie Graph

Category Marks

Accuracy of Information in Excel

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Bar Graph showing wins for each team

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Line Graph showing PF each team

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Pie Graph showing Green Bay’s Wins and Losses

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TOTAL /20

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Adding numbers in cells

Type this formula into cell C7 to add cells C4, C5 and C6

=sum(C4,C5,C6) then press the enter key

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Finding MAX, MIN and AVERAGE

To find the max, min and average of cells C4, C5 and C6 use these formulas…

=max(C4,C5,C6)

=min(C4,C5,C6)

=avg(C4,C5,C6)

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Finding MAX, MIN and AVERAGE

Task

In cell C7 put the formula to find the maximum number in the range of the 3 numbers

In cell C8 put the formula to find the minimum number in the range of 3 numbers

In cell C9 put the formula to find the average of the 3 numbers.

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Thanksgiving Meal In Microsoft Excel, complete the following…

Step 1 – Type your Full Name in cell A1Step 2 – Complete the following…A. In B3 and C3 enter the names of two people. (one per cell) (1 mark) B. In cells A5, A6 and A7 list three items they ate for Thanksgiving dinner. (2 marks)C. In the appropriate cells, enter numbers for how many helpings of each food each person ate.(2 marks) Pretend they can eat a lotD. Make a Column Graph to represent the helpings of each food the 1st person ate. Properly title and label this graph. (3 marks)F. Make a Pie Graph representing the helpings of each food the 2nd person ate. Remember to properly title and label this graph. (3 marks)G. In the appropriate cells, use a formula to find the total number of helpings for each person. (4 marks) Hint: you will be creating a formula for each person.Save as Thanksgiving Excel yourname

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StudentExempla

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Halloween TreatsIn Microsoft Excel, complete the following…A. In B3 and C3 enter the names of two people. (one per cell) (1 mark) B. In cells A5, A6 and A7 list three types of treats that these people got trick-or-treating. (2 marks)C. In the appropriate cells, enter numbers for how many treats each person received Halloween night.(2 marks)D. Make a Bar Graph to represent the treats the 1st person received. Properly title and label this graph. (3 marks)E. Make a Line Graph comparing the number of each treat received by each person. Remember to properly title and label this graph. (3 marks)F. Make a Pie Graph representing the treats the 2nd person received. Remember to properly title and label this graph. (3 marks)G. In the appropriate cells, use a formula to find the total number of treats for each person. (4 marks)

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Halloween Treats – Solution

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