excel functions abby wiertzema [email protected]
TRANSCRIPT
Table of ContentsTable of ContentsDefinitionsFunction WizardDate & Time
FunctionsFinancial
FunctionsInformation
FunctionsLogical FunctionsLogical OperatorsNested IF
Lookup & Reference Functions
Math & Trig Functions
Statistical FunctionsText FunctionsCreate Your Own
FunctionsAdvanced
FunctionsHELP
DefinitionsDefinitionsFormula – Equations that perform
calculations on values in your worksheet. A formula starts with an equal sign (=).
Function – A special key word which can be entered into a cell in order to perform a process to some data which is appended within brackets.
Argument – A portion of a formula.
Function WizardFunction Wizard
Office XP - Icon is in toolbar
Office 2007 – Icon is found in Format tab
Select function nameFill in the argument
values
Formula Format is:=function-
name(arguments)
Date & Time FunctionsDate & Time FunctionsExamples are in the spreadsheet
=DATE(cell_ref) – creates a date=TODAY() – no arguments –
returns todays date=NOW() – no argument – returns
todays date and time=DAYS360 – must use reference
cells to get day interval
Financial FunctionsFinancial FunctionsExamples are in the spreadsheet
ACCRINTCUMIPMTCUMPRINCDBFVPMT
Information FunctionsInformation FunctionsExamples are in the spreadsheet
IS functions (11)NTYPE
Logical FunctionsLogical Functions
Examples are in the spreadsheet
ANDFALSEIFNOTORTRUE
Logical OperatorsLogical OperatorsThe comparison operators that can be
used in the logical test portion of an Excel IF function are: ◦Equals (=) ◦Less than (<)◦Less than or equal to (<=)◦Greater than (>) ◦Greater than or equal to (>=) ◦Not equal to (<>)
Nested IFNested IFFormat of Function
◦IF( condition1, value_if_true1, IF( condition2, value_if_true2, value_if_false2 ))
You can nest up to 7 conditionsQuestion: I need to write a formula that works this way: If (cell A1) is less than 20, then times it by 1, If it is greater than or equal to 20 but less than 50, then times it by 2 If it is greater than or equal to 50 & less than 100, then times it by 3 And if it is great or equal to than 100, then times it by 4Answer:
=IF(A1<20, A1*1, IF(A1<50, A1*2, IF(A1<100, A1*3, A1*4)))
Lookup & Reference Lookup & Reference FunctionsFunctionsExample of VLOOKUP is in the
spreadsheet
VLOOKUPHLOOKUPYouTube video that explains
VLOOKUP◦ http://www.youtube.com/watch?v=vhufngP
ejDk
Math & Trig FunctionsMath & Trig FunctionsExamples are in the spreadsheet
SUMSUMIFSeveral rounding functions
◦EVEN◦INT◦ROUND◦ROUNDDOWN◦ROUNDUP
Statistical FunctionsStatistical FunctionsExamples are in the spreadsheet
AVERAGECOUNTCOUNTIFMAXMEDIANMINMODE
Text FunctionsText FunctionsExamples are in the spreadsheet
CLEAN - removes unprintable characters
CONCATENATE – joins text fields
LEFT – returns leftmost characters
LOWER – converts text to lower case
PROPER – converts text to proper case
RIGHT – returns rightmost characters
TRIM – removes extra spaces
UPPER – converts text to upper case
Create your own worksheet Create your own worksheet functionsfunctionsDone by editing VBA code
http://www.vertex42.com/ExcelArticles/user-defined-functions.html
http://office.microsoft.com/en-us/excel/HA010548461033.aspx
Advanced FunctionsAdvanced FunctionsHighlight Alternate Rows using Office
XP◦Highlight the rows to perform the task◦go to Format, Conditional Formatting◦Select “Formula is” from dropdown list◦Type “=MOD(ROW(),2)=1”◦Click on Format button and select a pattern◦Click on OK
Highlight Duplicate Cell Entries◦http://www.cpearson.com/excel/
Duplicates.aspx
Advanced FunctionsAdvanced FunctionsHighlight Alternate Rows using Office
2007◦Highlight the rows to perform the task◦Go to Home tab, Conditional Formatting◦Select Manage Rules, click on “New Rule”◦Select “Use a formula …” from top list◦Type “=MOD(ROW(),2)=1” in text box◦Click on Format button and select a pattern◦Click on OK
Highlight Duplicate Cell Entries◦http://www.cpearson.com/excel/
Duplicates.aspx
HELPHELPAdditional information on custom
functions◦ http://www.ozgrid.com/VBA/
Functions.htm#UDF3Misc Help
◦ http://www.meadinkent.co.uk/excel.htm◦ http://www.cpearson.com/excel/excelF.htm
Microsoft Excel Help◦ http://office.microsoft.com/en-us/excel/
HP052001271033.aspxInformation about IF functions
◦ http://spreadsheets.about.com/od/excelfunctions/ss/if_function_sbs.htm