Excel 2007 BasicsSOS Fall 2009

Why use a spreadsheet? Easy to create tables in Word Advantages to using Excel

› Use charts to represent data in graphic form

› Import data from text or databases› Analyze selected data in variety of ways

Real life uses:› Create budgets, calendars› Business: Use accounting tools to see the

“bottom line”

What’s Changed in 2007?

Different interface:› Ribbon – organizes information into

“logical” areas› Ability to gather more information› Format info quickly using style galleries› Create professional looking charts› Improved pivot tables

Working with Older Files Previous versions of Excel are

supported Older files open in “Compatibility

Mode”› “Safe mode” to work with older files (i.e.

97, 2000 or 2003). › Cannot be turned off› Limited functionality

Tip: Save two copies of the file› Save As: Excel 97-2003 workbook› Save As: Excel workbook (.xlsx – 2007

version)

MS OFFICE BUTTON

“File” in earlier versions of Office

Office button contains most used Office commands

Save as “PowerPoint 97-2003 Version”

*Especially important for those who do not have Office

2007 or the compatibility pack installed.

Templates Don’t want to

start from scratch?

Office Button› Start› New Workbook

Choice› Default› Microsoft Office

Online

Spreadsheet Elements

Ribbon & Formula Bar

Columns A-…Denoted by Letters16000+ columns

Rows 1-…Denoted by Row NumbersOver 1,000,000 rows available

May contain values, formulas, functions or a mix

Adjusting Columns and Rows

You can adjust the height and width of any column by pointing your arrow the column letters or row numbers.

Formatting Cells Formatting Data and Cells

› Data consistency› Most common: text, numbers, and

currency› Easier to analyze using sort and filter

Excel has advanced features like Conditional Formatting› Highlight or emphasize cells using specific

criteria.

Formatting as a Table Home >> Styles >> Format As Table

› New in 2007› Time saver – apply changes with one click› Sort and filter data quickly

Managing Lists Converting Text to Columns

› [Data] : [Text To Columns] Can break up data into workable

columns to sort or filter Examples

› Breaking up company email address list

Excel ConceptsFunctions

Functions do specific types of calculations.

Most common: › =SUM, =AVERAGE,

=MAX, =MIN, =COUNT Format:

› =FUNCTION(Cell Range)› =SUM(B1:B5)› =AVERAGE(A1:A3)

Calculation can contain a mix of functions, formulas, and values

Excel ConceptsCell, Cell Addresses, Cell Ranges

A cell is just one component of the spreadsheet. Each cell has an address A cell range is a group of selected cells Cell ranges can be used in formulas and functions

Excel ConceptsValues

Consists of anything inputted into a cell.

Can consist of either alphabetic or numeric characters.› Words inputted into a cell are values.

Can be calculated by a formula.

Excel ConceptsMath Operators and Formulas

Math Operators (6)› Addition (+)› Subtraction (-)› Multiplication (*)› Division ( / )› Exponent (^)› Parenthesis ( )

All formulas start with an equals (=) sign.

a. Calculate two or more numerical values using no cell addresses= 18 / 3= (2+5)^2 + (8-4) * 3

b. Calculate the value of two cells using cell addresses that contain a numerical value:= A1 + A2= A5 – A4= B2 * B3= (A1 + A2)^A3 – (B4 – B5) / B1

ConceptsTables and Charts

Select data to be included with the chart.

Click on Insert Chart.

Follow the instructions on the wizard.

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