exam request application instructor tutorial. table of contents accessing requests (slides 3-12)...
TRANSCRIPT
Exam Request Application
Instructor Tutorial
TABLE OF CONTENTS
• Accessing Requests (slides 3-12)• Course Settings (slides 13-14)• Administration Details (slides 15-31)• Managing Delegates (slides 32-42)• Establish Dates/Times (slides 43-52)• Indicating Accommodation Memo Status (slides 53-54)• Approving/Denying Requests (slides 55-61)• Scheduling (slides 62-69)• Questions & Information (slide 70)
ACCESSING REQUESTS
• The direct link to the application is disabilitycenter.missouri.edu/exams
• Log in using your pawprint (i.e. tigert) and the same password used to log into myZou or University webmail.
• Click “Log In”
ACCESSING REQUESTS
POLICIES & PROCEDURES
• On the following pages are the Policies and Procedures of our office for scheduling and administering accommodated exams.• If “Deny” is selected, you will receive the following message and
be unable to access any more of the application until “Accept” is selected.
• If “Accept” is selected, you will be taken to the next page to update your contact information.• You will be asked to read and accept the policies and
procedures once every three (3) months.
POLICIES & PROCEDURESSc
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POLICIES & PROCEDURES
Indicate whether you accept or decline the
policies and procedures.
EDIT YOUR ACCOUNT
• Following your agreement to the policies and procedures, you will be directed to the “Edit Your Account” page to update your phone number and email preferences by using the drop down options.
• Review of the Policies and Procedures page can be done at any time by selecting the “Policies and Procedures” tab at the top of the page.
• You can also view all of the times you have accepted or denied the policies and procedures on this page.
EDIT YOUR ACCOUNT
View your policies and procedures acceptance
history.
COURSE SETTINGS
• From this tab, you can:
• Update exam administration details
• Create/manage delegates for sections of courses
• Set exam dates & times
COURSE SETTINGS – MANAGE COURSES
Click “Administration Details”
ADMINISTRATION DETAILS
• By selecting “Administration Details” next to the course & section you want to modify, you will be able to provide our office information on how to administer your exams for every student who requests exams for that section.
• You only have to enter information ONCE per section no matter the number of students requesting exams for the specific section.
• There is also the option to copy the information to another course reducing the amount of time spent entering details.
ADMINISTRATION DETAILS
Enter the class time allowed for different
types of requests.
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
Indicate how the exam will get to the Disability
Center.
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
Indicate if a scantron is required for any request
type.
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
Indicate any additional instructions or
requirements for any request type.
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
Indicate if the student is allowed to keep a copy
the exams (regardless of type).
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
Indicate what you would like our office to do with any exams which are not
administered.
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
Indicate to whom and where you would like
exams returned. Exams will be delivered at 8:00am, 12:00pm, and 3:00pm.
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
Indicate what you would like us to do with the
exam if you are unavailable.
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
Indicate if you require the accommodation memo for approval.
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
Using the drop downs, indicate what materials
are allowed for the exam. If something is not
listed, please add it to the “Additional
Instructions/ Requirements.”
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
ADMINISTRATION DETAILS
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
Once all fields have been completed, submit the administration details.
ADMINISTRATION DETAILS• “SAVE”
• Will save the information for this section onlyand direct you to the “Manage Courses” page.
• “CANCEL”• Will cancel the information entered and direct you to the “Manage Courses” page.
• “SAVE AND COPY TO ANOTHER COURSE”• Will save the information for this section and take you to another page to select the additional section you would like the information copied to.
COPY INFORMATION
• If you select “Save and Copy to Another Course,” you will be directed to the “Copy Information” page.
• Here you will select the course/section you want to copy the previously entered information to.
• The course the information has just been entered into will be listed at the top of the page.
COPY INFORMATION
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
Select the course from the drop down you would like
to copy information to.
COPY INFORMATION
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
Select “Copy” to duplicate the information entered to
the selected course.
COPY INFORMATION
MD_UP 1050H - 5INTRO TO THE HISTORY OF MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
Select “Save” to save the information. Select “Save and
Copy to Another Course” to duplicate information to an
additional course and repeat this process..
• By selecting “Manage Delegates” from the “Course Settings” tab, you can create delegates and manage delegates for a specific course/section.
• If you wish your TA/GA, course coordinator, team professor, etc. to be in the loop regarding the students who request exams to be taken through the Disability Center, you can now do so by selecting “Manage Delegates” next to the specific course/section.
COURSE SETTINGS – MANAGE DELEGATES
Click “Manage Delegates”
COURSE SETTINGS – MANAGE DELEGATES
COURSE DELEGATES
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)
Truman the Tiger (tigert) MADE_UP 1000-01 INTRO TO MIZZOU Yes Yes No
Click New Delegate to create a new delegate for the course/section.
CREATE NEW DELEGATE
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Truman the Tiger (tigert)
Enter any of the above information available then
click “Search”.
CREATE NEW DELEGATE
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)
Click “Select” to add individual as a delegate for
your course.
Thomas Jefferson
Thomas Jefferson [email protected] Professor Mizzou (555)666-7777
CREATE NEW DELEGATE
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)
Using the drop downs, indicate if the user is a primary contact for the Disability Center and students as well as if they
should receive emails then click “Save”.
Thomas Jefferson
jeffersont [email protected]
COURSE DELEGATES
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
Truman the Tiger (tigert) MADE_UP 1000-01 INTRO TO MIZZOU Yes Yes No
Thomas Jefferson (jeffersont) MADE_UP 1000-01 INTRO TO MIZZOU No No No
Click “Edit” to modify settings
COURSE DELEGATES
Truman the Tiger (tigert) MADE_UP 1000-01 INTRO TO MIZZOU
Thomas Jefferson (jeffersont) MADE_UP 1000-01 INTRO TO MIZZOU No No No
Use the drop downs to change settings then click
“Save”.
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Thomas Jefferson (jeffersont)
Truman the Tiger (tigert) MADE_UP 1000-01 INTRO TO MIZZOU Yes Yes No
Thomas Jefferson (jeffersont) MADE_UP 1000-01 INTRO TO MIZZOU No No No
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
COURSE DELEGATES
Click Delete to remove a
user as a delegate.
Truman the Tiger (tigert) MADE_UP 1000-01 INTRO TO MIZZOU Yes Yes No
Thomas Jefferson (jeffersont) MADE_UP 1000-01 INTRO TO MIZZOU No No No
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
COURSE DELEGATES
COURSE DELEGATES
MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)
Truman the Tiger (tigert) MADE_UP 1000-01 INTRO TO MIZZOU Yes Yes No
• This feature can only be used 2 weeks PRIOR to the start of the term through the third (3rd) week of the term.
• This will allow instructors to PRE-POPULATE the dates and times students can select when requesting exam dates.
• Please note that students can still create new dates and times that will require instructor approval.
• This is beneficial when a student has conflicting exam times or an accommodation that restricts the time they can take exams.
• This should not be used by the student unless they have spoken with the instructor and received their verbal or written approval.
COURSE SETTINGS – SET DATES/TIMES
SET DATES/ TIMES
Click “Set Dates/Times”
SET DATES / TIMES
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Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Select the type
SET DATES / TIMES
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Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Select the date.
SET DATES / TIMES
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Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Select the time.
SET DATES / TIMES
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Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Click “Add”
SET DATES / TIMES
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Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Repeat steps to submit additional dates/times.
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Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
SET DATES / TIMES
Click “Edit Date Time” to make revision.
SET DATES / TIMES
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Make revisions as necessary then click
“Update”.
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
SET DATES / TIMES
Click “Delete” to remove the ability to select a
date for students.
ACCOMMODATION MEMO STATUS• Using this feature, you can denote the accommodation
memo status for every student who has submitted requests for exams to be taken with our office.
• “Yes - RECEIVED” = You have received the accommodation memo from the student.• “No - NOT REQUIRED” = You do not require the accommodation
memo to be presented to you by the student.• “No - REQUIRED” = The student MUST provide the
accommodation memo to you and has not done so at this point.
ACCOMMODATION MEMO STATUS• If you initially indicated you had not received the
accommodation memo and it is required, you can change the status once the student has provided you with an accommodation memo by using the drop down menu.
• Then click “Save”.
ACCOMMODATION MEMO STATUS
Walker, Mort – MADE_UP 1000 01 – INTRO TO MIZZOU
Loftin, R. Bowen – MADE_UP 1000 01 – INTRO TO MIZZOU
Spain, Jim [email protected]
Pitt, Brad [email protected], Cathy [email protected]
APPROVAL/ DENIAL OF REQUESTS• This feature allows you to approve or deny requests
students have submitted.
• If you:
• Deny a request…• You will be asked to provide a reason for the denial. (i.e. No memo
provided, wrong date and/or time listed)• The request will then be removed from your “Pending Approval” list and
only shown in the “Upcoming Requests” table.
• Approve a request…• The request will be removed from your “Pending Approval” list and only
shown in the “Upcoming Requests” table.
APPROVAL / DENIAL OF REQUESTS
Walker, Mort
Loftin, R. Bowen
MADE_UP 1000 - 01
MADE_UP 1000 - 01
INTRO TO MIZZOU
INTRO TO MIZZOU
APPROVAL / DENIAL OF REQUESTS
Click “Approve” to approve a student’s
request.Walker, Mort
Loftin, R. Bowen
MADE_UP 1000 - 01
MADE_UP 1000 - 01
INTRO TO MIZZOU
INTRO TO MIZZOU
APPROVAL / DENIAL OF REQUESTS
The request is then removed from the list of
“Pending Approvals”.
Walker, Mort
MADE_UP 1000 - 01
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APPROVAL / DENIAL OF REQUESTS
Click “Deny” to deny a student’s request.
Walker, Mort
MADE_UP 1000 - 01
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APPROVAL / DENIAL OF REQUESTS
Enter why the request is denied then click “Save”.
APPROVAL / DENIAL OF REQUESTS
Walker, Mort
MADE_UP 1000 - 01
INTRO TO MIZZOU
The request is then removed from the list of
“Pending Approvals”.
SCHEDULING
• This feature allows you to submit dates for students enrolled in your course who have already identified themselves as a student with a disability by submitting a request through the application.
• This may be beneficial if:
• You choose to submit dates/times for students.
• You change a date/time and wish to make the update for students.
SCHEDULING
Select a course & student
Mort WalkerR. Bowen LoftinBrady DeatonCathy ScroggsJim Spain
SCHEDULING
Spring 2014 – MADE_UP 1000 - 01 -1 – Walker, MortSelect “Next” after indicating the student
SCHEDULING
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Select the type of examination
SCHEDULING
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Select the date of the examination
SCHEDULING
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Select the time of the examination
SCHEDULING
MADE_UP 1000 - 01INTRO TO MIZZOU
Truman the Tiger (tigert)Thomas Jefferson (jeffersont)
Click “Next”
SCHEDULING
Mort WalkerR. Bowen LoftinBrady DeatonCathy ScroggsJim Spain
This allows you to repeat the process for another
student, if desired.
QUESTIONS & INFORMATION
University of MissouriDisability Center
S5 Memorial UnionColumbia, MO 65211
573-882-4696VP: 573-234-6662
Website: disabilitycenter.missouri.edu/examsEmail: [email protected]