accessing rave
TRANSCRIPT
ACRIN 6701Repeatability Assessment of Quantitative DCE-
MRI and DWI: A Multicenter Study of Functional Imaging Standardization in the
Prostate Data Management Training
Glenna Gabrielli, Senior Research [email protected]
ACRIN 6701
Study Chair: -Mark Rosen, MD, PhD
Co-Chair- Physicist -Edward F. Jackson, PhD
Study Statistician -Eunhee Kim, PhD
ACRIN 6701Donna Hartfeil, Project Manager
Glenna Gabrielli, Data [email protected]
215-717-0846
Dena Flamini, Imaging Technologist [email protected]
215-940-8880
Registration/OPEN -Accessing OPEN
-Registering a Patient
Data Collection/MedidataRave
Medidata Rave -Setting up your Rave account
- eLearnings -iMedidata v. Rave EDC
-ACRIN 6701 in Rave -General Rave EDC
Overview
Registration/OPEN
Accessing OPEN
Accessing OPEN All site staff (Lead Group) will use OPEN to enroll patients to this study. OPEN can be accessed at (https://open.ctsu.org.) or from the CTSU members' web site OPEN tab. Prior to accessing OPEN site staff should verify the following: • All eligibility criteria have been met within the protocol stated timeframes. Site staff should use
the registration forms provided on the group or CTSU web site as a tool to verify eligibility. • All patients have signed an appropriate consent form and HIPAA authorization form (if
applicable). Access requirements for OPEN: Site staff will need to be registered with CTEP and have a valid and active CTEP-IAM account. This is the same account (user id and password) used for the CTSU members' web site. If you do not have one you can log into https://eapps-ctep.nci.nih.gov/iam and request an account. {Please allow 3 business days for processing.}
Accessing OPENUpon patient registration to the ACRIN 6701 trial through OPEN (Oncology Patient Enrollment Network) via https://OPEN.ctsu.org, an electronic copy of the registration /eligibility data will be available in Medidata Rave. Further instructional information is provided on the CTSU members' web site OPEN tab or within the OPEN URL. For any additional questions contact the CTSU Help Desk at 1-888-823-5923 or [email protected].
Registering a Patient in OPEN
Registering a Patient in OPEN
Selected Tracking # 91640 Details
Protocol PI D Initials (LFM) Step Arm Site I nvestigator Status Status Date ACRIN-6701 6701-24 LFM 1 1 MN008 Bloom, Stuart REGISTERED 05/21/2012
Registrar
Registrar Name: DESHPANDEV I nstitution and Protocol
I nstitution CTEP ID MN008 I nstitution Name Abbott-Northwestern Hospital Protocol Number ACRIN-6701 Registration Step 1 (Registration)
Persons associated with this enrollment
Site Registrar: Chami, Carol (501223) Treating Investigator: Bloom, Stuart (32595) Specify Credits Cooperative Group Credit: ACRIN
Credit I nvestigator: Bloom, Stuart
Registering a Patient in OPENDemography/ Checklist Form
Patient Demography
Standard_ Patient_ I dentifier
* Last L
* First F
Middle M
Patient SSN (US only)
Patient Hospital No.
Standard_ Demographics
* Patient's Date of Birth May (05)
/20
1940
* Ethnicity
Hispanic or Latino
Not Hispanic or Latino
Not reported
Unknown
* Gender of a Person
Female Gender
Male Gender
* Country of Residence US
ZIP Code 08520
(US only)
Standard_ Race * Race
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or other Pacific Islander
White
Not Reported
Unknown
(Select all that apply)
Standard_ Method_ of_ Payment * Method of Payment
PRIVATE INSURANCE
MEDICARE
MEDICARE AND PRIVATE INSURANCE
MEDICAID
MEDICAID AND MEDICARE
Registering a Patient in OPEN
Registering a Patient in OPEN
Data Collection/Medidata Rave
Data Collection/Medidata RaveData collection for this study will be done exclusively through Medidata Rave. Access to the trial in Rave is granted through the iMedidata application to all persons with the appropriate roles in RSS (Regulatory Support System). To access iMedidata/Rave the site user must have an active CTEP IAM account (https://eapps-ctep.nci.nih.gov/iam).
Upon initial site registration approval for the study in RSS, all persons with Rave roles assigned on the appropriate roster will be sent a study invitation e-mail from iMedidata. To accept the invitation, site users must log into the Select Login (https://login.imedidata.com/selectlogin) using their CTEP-IAM user name and password, and click on the “accept” link in the upper right-corner of the iMedidata page. Please note, site users will not be able to access the study in Rave until all required Medidata and study specific trainings are completed. Trainings will be listed in the upper right pane of the iMedidata screen.
Users that have not previously activated their iMedidata/Rave accounts will also receive a separate invitation from iMedidata to activate their account. Account activation instructions are located on the CTSU website, Rave tab under the Rave resource materials (Medidata Account Activation and Study Invitation Acceptance). Additional information on iMedidata/Rave is available on the CTSU website under the Rave tab at www.ctsu.org/RAVE/ The investigative site is required to submit data according to protocol. The case is closed when all data have been received, reviewed, and no outstanding data query exists for the case.
If a temporary problem prevents access to the URL, all sites are notified of the event and estimated down time. The investigative site should wait until access is restored to submit data. The site research associate (RA) or investigator should notify the DMC of the problem and the DMC will give an estimated time when access will be restored, as well as instructions for sites to proceed in the interim.
Medidata Rave
Setting up your Rave account
At the time of initial site registration approval, persons with Rave roles at the institution will be invited to the study.
The User Account Activation Email is a one-time only email triggered when a user is linked to their very first study in Rave. Invitation expires in 30 days.
The activation email will provide the new Rave user with a unique link to activate their account in iMedidata.
The user will not be able to access the Rave system without completing the activation process.
In order to set up your account, follow the instructions in the email invitation from:[email protected]
Check your junk email box if you do not receive it. Please remember the user name and password
you specify- it will be required at each login and for future access to iMedidata and Rave
eLearnings
Required and Optional eLearnings
RequiredThese eLearning's must be taken in order to gain access to EDC
• Rave 5.6 EDC Essentials for Clinical Research Coordinators (~45min)
• ECOG-ACRIN Supplemental eLearning (~10min)Optional
• Data Privacy Considerations for Clinical Systems (~50min)• EDC Inspection Readiness for Clinical Sites (~30min)
Access to assigned eLearning's
iMedidata v. Rave EDC
iMedidata v. Rave
• iMedidata is the user portal- you can access all Medidata Rave URLs you have permissions to from here
• Rave is the URL where the database is built and managed
• You will always sign in through iMedidata– Note: If you have an existing CTEP IAM account,
you can also sign in through the CTSU portal
Logging In:To access the study in Medidata Rave (hereafter “Rave”), you will need to log-in to iMedidata
www.imedidata.comEnter your username and password, then click the “Log in” button
Accessing the study:Once logged into the iMedidata portal select the “Rave EDC” option for the study.Depending on how many studies you have access to you may need to click the “Next” button to go through the study listing OR search for your study in the search box.
OR OR
ACRIN 6701 in Rave
After the case is registered via OPEN
- Sign into iMediata using your user name and password www.iMedidata.com
Select Rave EDC under ACRIN 6701 from your list of studies
ACRIN 6701Rave EDC Homepage
Subjects Home Page
Icon KeyAvailable on Each Page
General ACRIN 6701 Rave Layout
Folders are titled by time point and form types– Folders appear on the patient page in the order
they should be completedMost forms are contained in folders
– Forms appear in the folders in the order they should be completed
– Folders/Forms are rolled out according to data entered in the existing forms
Initial FoldersEnrollment Forms
• Contains registration (A0) data. • All forms are read- only
• Surgical History• Contains form to capture TRUS biopsy data
• MRI Scan 1 Visit• Contains forms to capture data for MRI 1 visit
• MRI Scan 2 Visit• Contains forms to capture data for MRI 2 visit
• End of Study• Adverse Events• Protocol Deviation
Enrollment FormsThe Enrollment Forms Folder is where the entered A0 data is available
The primary form is the subject enrollment form. This form contains administrative data related to registration (case number, site #, enrollment date, etc…)
Click on a folder to see the forms
Enrollment FormsAll data in the enrollment forms folder and on the subject enrollment form is read only.
MRI Scan 1 and 2 Visit Forms
• Imaging Procedure• MRI Scan Administration• MRI Imaging Assessment-Anatomic• MRI Imaging Assessment-DWI DCE MRI• Repeat Image Trigger• Image Transmittal Worksheet• AE Follow up Safety Assessment Form• Baseline Abnormalities 2
General Rave EDC
Dynamic Fields and FormsRave has the functionality to add fields/forms dynamically to a form/folder/subjectAll fields that trigger a dynamic function are in italics and appear in either blue or purple font
Blue font means the field triggers another field to appear on the formPurple font means the field triggers another form to appear
Note: Purple font may also mean that another field and folder are triggered
All Forms in the folder are required and can be considered complete when they have the icon
For example: The first time the Imaging Procedure Form is opened, only one question appears
Dynamic Fields and FormsInitial View of Imaging Procedure Form
Dynamic Fields and FormsView after “Did imaging commence” answered Yes
QueriesQueries will appear when a mandatory field is missing, a field is out of range, or if a field is not compliant with other forms
Queries appear after the form is saved as a red highlighted box with the icon• The query viewable below the question• If the data is revised, the reason for revision must be provided• The form will appear with the query icon until the query has been resolved• The response field is not required unless the data is correct as is
• The response field will be greyed out once the data is changed/provided
• If data is correct as is and a response is provided, the field will still appear highlighted in red, but will have the answered query icon
QueryResponse field Reason for Revision options
The CTSU Help Desk will provide support for Rave Access issues.
1-888-823-5923*Hours 9:00 a.m. – 8:30 p.m. (ET) M-F*
Questions?