ex-ante control and market monitoring performed by the bulgarian public procurement agency ani...

Ex-ante control and market monitoring performed by the Bulgarian Public

Procurement Agency

Ani Mitkova, Director of Directorate “Register and Monitoring of Public Procurement”

Valentina Vasileva, Senior assistant in “Ex-ante control” Division

11

2

Public Procurement Law in Bulgaria

1999 – The first PPL was issued, which has elements of the European rules;

2004 – Full harmonization of the PPL in accordance to the European Directives and Regulations;

Many amendments and supplements during the years;

Currently drafting a new framework PPL transposing the new European Directives 2014/24/EU and 2014/25/EU

2

Number of contracting authorities/entities and contractors in the Public Procurement Register

2010 2011 2012 2013 20140

5000

10000

15000

20000

25000

2585 32174662 5302 5674

1470016347

18257

20490

22680

contracting authori-ties/entities

contractors

3

Number of Public Procurement Procedures according to their object

4

Total number of announced public procedures in the PPR

5

2010 2011 2012 2013 20140

2000

4000

6000

8000

10000

12000

14000

74048194

10129

11939 11881

15992022 2570

36533291

951 1210

24213012

2336

Total number of pro-ceduresabove European thresholdswith European financ-ing

2010

2011

2012

2013

2014

0 500,000 1,000,000 1,500,000 2,000,000

929,000

989,300

1,522,730

1,801,809

1,823,663

Number of visits to the Public Procurement Portal

6

Number of contracts and value

7

2010 2011 2012 2013 20140

2000

4000

6000

8000

10000

12000

14000

16000

18000

20000

22000

24000

26000

0

1

2

3

4

5

6

7

8

9

15755 1757920813

2277924872

4.00

5.785.97

8.04

7.53

Total number of contracts

Value in billions

Monitoring on the Bulgarian public procurement market

• Monitoring over the information to be published in Public Procurement Register

• Validation rules• Supervising the notices before publication• CA reminders and ex officio mails• Percentage of information never sent to PPR

8

Monitoring on the Bulgarian public procurement marketNational rules and additional standard forms:

• Case and procurement unique number (Family of documents);• Decision for opening, prolongation and termination of a procedure;• Information about review procedure and complaints;• Information about completion of a contract or contract terminated before the determined deadline;• aggregated information for contracts below the national thresholds on annual basis;

9


Imposing additional fields to be completed when publishing information:

• Information about initially estimated value of the procurement;• Information about European funding;• Information about Green procurement;• CA’s and EO’s national identifiers;• Information about members of a consortia, taken part in a procurement procedure;

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• Publication of contracts – exceptions to the law and obligation to notify the European Commission in pre-described cases;

• Notifying ex-post control bodies in some cases, when the lawfulness of the procedure chosen is not proved;

• Elaborating monthly statistical reports with information about number and value of the procurement, percentage of procedure being challenged before the Commission for protection of Competition and Supreme Administrative Court and also for percentage of successful complaints, etc.

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Feedback – monitoring procedures as a tool for tuning the rules and changes of the legal base:

- Introducing Green procurement;- Encouraging wider usage of electronic tools;- Procurement, reserved for disabled people and sheltered companies;- National thresholds values adjustment;

12

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Ex-ante control - implementation

from 1 January 2009 г.

limiting cases of illegal and non-transparent spending of public funds

http://www.google.bg/url?url=http://www.bulgaria.utre.bg/2014/03/27/218200-ngs_priroda_za_horata_iskat_da_se_zabrani_uchastieto_na_npo_v_obshtestveni_poruchki&rct=j&frm=1&q=&esrc=s&sa=U&ei=I-V5VIOdN8KiyAPn3oHYAQ&ved=0CBcQ9QEwAThQ&usg=AFQjCNHyWjXGZBVmtXDEm-qx-BIJfsbAJw

http://www.google.bg/url?url=http://agrozona.bg/novi-nakazatelni-pravila-za-zloupotrebi-s-evropejski-sredstva/&rct=j&frm=1&q=&esrc=s&sa=U&ei=C-Z5VJvpIobiywPQooGwDQ&ved=0CB0Q9QEwBDgU&usg=AFQjCNHqSWI9hBN8z5wIhOLyFoAr_kXDNA

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Directions

Procedures with European fundsall contracting authorities;

contracts above a certain value. Procedures of Negotiation without

noticeContracting authorities under Art. 7

items 1-4 PPL;certain law grounds

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http://www.google.bg/url?url=http://novinar.bg/news/zagubite-ot-koruptciia-v-es-sa-120-mlrd-evro-godishno_MzkxNTsxOQ==.html&rct=j&frm=1&q=&esrc=s&sa=U&ei=N555VMD6M8P6ygPc_YD4Aw&ved=0CC8Q9QEwDQ&usg=AFQjCNF37eqH2xisArQcbljYvKAItM7rPA

http://www.google.bg/url?url=http://bnr.bg/radiobulgaria/post/100234813/bylgariya-se-bori-za-poveche-evrosredstva-prez-noviya-programen-period-na-es&rct=j&frm=1&q=&esrc=s&sa=U&ei=b555VMbmG8L8ywOVn4DQAg&ved=0CB0Q9QEwBA&usg=AFQjCNGLOfh1kbdU3UpJcCTZAjPsk3UNQw

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Controlling procedures with European financing

Purpose opening procedures according to PPL

Development to feedback mechanism

15

http://www.google.bg/url?url=http://www.peika.bg/statia/Idei_za_otbivki_ot_magistrala_Trakiya_l.a_i.81508.html&rct=j&frm=1&q=&esrc=s&sa=U&ei=7px5VJGfBeH6ygP8mIHADg&ved=0CCEQ9QEwBg&usg=AFQjCNFhpDlBd1orbCGHJFmEmgRrb4aOdw

http://www.google.bg/url?url=http://inews.bg/3-5-%D0%BC%D0%BB%D0%BD-%D0%BB%D0%B5%D0%B2%D0%B0-%D0%B4%D0%B0%D0%B2%D0%B0%D1%82-%D0%B7%D0%B0-%D0%B2%D0%BE%D0%B4%D0%B5%D0%BD-%D1%86%D0%B8%D0%BA%D1%8A%D0%BB-%D0%B2-%D0%BE%D0%B1%D1%89%D0%B8%D0%BD%D0%B0-%D0%A2%D1%80%D0%BE%D1%8F%D0%BD_l.a_i.109859.html&rct=j&frm=1&q=&esrc=s&sa=U&ei=-p95VMefPIHmyQPFuIDYAQ&ved=0CCMQ9QEwBw&usg=AFQjCNGq9QRy_AoHYfdiKnEj68xHuvBe4Q

http://www.google.bg/url?url=http://agro.bg/news/article43607.html&rct=j&frm=1&q=&esrc=s&sa=U&ei=OaF5VOHlE-X9ywPOwYLoDA&ved=0CBkQ9QEwAjgU&usg=AFQjCNHSi6IhnblweunyWlJNfVPQF1njFg

http://www.google.bg/url?url=http://www.credoweb.bg/onkologichen-i-lacheterapevtichen-tsentar-sveta-marina-inst-20126.html&rct=j&frm=1&q=&esrc=s&sa=U&ei=_KF5VIeKNcL7ywPnlYGwCw&ved=0CCEQ9QEwBjgo&usg=AFQjCNHRzyNjfqlaoMpWVAwkjMYsmud17g

http://www.google.bg/url?url=http://dariknews.bg/view_article.php?article_id=479466&rct=j&frm=1&q=&esrc=s&sa=U&ei=bKJ5VMXHB8PaywPzw4BA&ved=0CBsQ9QEwAw&usg=AFQjCNHeGKYYs5dYUrD_P-5BX0c-_EzBDw

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Cont

racti

ng a

utho

rity Decision project*,

notice, methodology*

Reasons for the selection criteria

PPA Position (Standpoint)Recommendations Instructions

Posi

tion Send to:

Contracting authority

within 14 days

First stage

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Cont

racti

ng a

utho

rity Publication of the

decision and the notice for opening the procedureSending methodology for evaluation of offersReasons for the selection criteria*

PPA Assessment of compliance with the recommendations and requirement of the lawREPORT

REPO

RT Send to:Contracting authorityAuthorities for the ex-post control according to PPLResponsible authority under the operational program

within 10 days

Second stage

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Characteristics

Preventive no sanction character

Two stages before and after opening the procedure

Fastdoes not change the duration of the procedure

External/independant to the contracting authorityspecialized body

18

19

Common errors

Unclear subject and conditions;

Not equal treatment of participants;

Disproportionate requirements;

Unclear and subjective evaluation methodology;

Non updating/ Non reflecting the changes in PPL.

19

20

Results

2012

2013

2014

0 100 200 300 400 500 600 700 800 900

380

800

563

163

268

103

5

16

11

Effectively appealed proceduresAppealed proceduresChecked procedures

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Results

22

Future plans - development of ex-ante control

Expand the scope of ex-ante control

Control on a random basis

Control over the exceptions of PPL

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Electronic Public Procurement – stages on place and future intentions

- e-Publication and e-Notification – implemented;

- e-Documentation, Q&A phase – implemented;

- e-Submission – to be implemented until end of 2016;

- all phases to gain end-to-end e-procurement to be implemented gradually until 2020 (incl. e-Invoicing).

Future plans

Percentage of documents submitted with electronic signature

24

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The Bulgarian Council of Ministers has taken Decision 108 / 19.02.2015 to choose centralized web-based single platform model for development of e-procurement in Bulgaria.

The model is to be realized by acquisition of a unified electronic platform, and it will ensure integration of existing e-procurement systems owned and used by centralized public procurement bodies.

Future plans

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- Legal basis – not to be changed very frequently;- To provide methodological guidance and help to CAs;- To ensure that ex-ante and ex-control bodies have the same rules and follow the same control procedures;- To keep constant and uncontroversial judicial practice;- To maintain a Hot line for quick help;- To provide proper training of end users.

Lessons learned

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Thank you for your attention!

ex-ante control and market monitoring performed by the bulgarian public procurement agency ani...

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