ETAC Informational Webinar: Proposed Electronic Logging

Device Rule

Thomas Bray• Senior Editor, Transportation Management• J. J. Keller & Associates, Inc.

Elise Chianelli • Product Manager Safety & Compliance • PeopleNet

Fred Fakkema• Vice President, Compliance• Zonar

Introductions

Supplemental Notice of Proposed Rulemaking published to Federal Register on 3/28/2014

Rule addresses:◦ ELD Use◦ ELD Technical Standards◦ Retention of Supporting Documents

Carrier is responsible for ensuring ELD has been registered with FMCSA

ELD Proposal

AOBRD valid 4 years after effective date

All vehicles required to adopt ELD within 2 years of final rule

Only exceptions are 100 and 150 air-mile drivers that had to complete a log 8 days (or less) out of last 30 days

No exceptions for:◦Leased or rented vehicles◦Driveaway/towaway drivers◦ “Non-trucking” motor carriers◦ Older or non-CDL vehicles

ELD Mandate

Data elements include:◦ Date and time◦ Location

1 mile while on duty 10 miles during personal use

◦ Driver logged in◦ Engine hours and vehicle mileage◦ Vehicle identification◦ Authorized carrier identification

Engine, Speed & Distance must be captured by vehicle

ELD Technical Requirements

Must capture data elements◦ At startup and shutdown◦ At each change of duty status◦ Once per hour when vehicle is operating◦ At start and end of “personal use” or “yard

time”

FMCSA is requesting info on how to handle older vehicles rather than requiring an alternate connection

ELD Technical Requirements

Same as Current Requirements and:◦Driver’s First and Last Name◦ELD username◦Total Engine Hours◦Show Miles for each Driving period◦ELD Malfunction Status◦Data Diagnostic Status Indicator for the Authenticated Driver

ELD Display Requirements

All Drivers and Support Personnel must have unique user name and password associated with their account

Driver account must include driver’s license information to provide unique ID

Driver must not have Administrative rights

ELD Account Creation

ELD must include “unassigned driver” account

All unassigned driving time must be assigned or accounted for

Could create a problem for carriers that use a leasing company that moves units around for them

Unassigned Driver Account

Driver must “certify” log within 24 hours ◦ Cannot submit until last activity for the day is

complete

Back office support edits must all be approved by driver

All annotations, comments, andchanges must be retained, along with original

Driver direct access to 6 months logs

ELD Certification & Corrections

Driving time automatically calculated

Driver must have ability to add/update◦ Annotations ◦ CMV number ◦ Trailer numbers ◦ Shipment Information◦ Output Comment, as requested by enforcement

Driver entries to be made when vehicle is stopped

Driver must notify carrier within 24 hours of system failure

Portable ELDs must be fixed mounted during operation

ELD Driver Interaction

ELD prompts Driver to Login if vehicle moves with no driver

Device requires alert if vehicle stops moving for 5 minutes ◦ Defaults to On Duty if no driver entry within 1 min◦ Other automatic duty status settings are prohibited

Driver must add Location if no position fix at duty change

Driver does NOT have to be prompted when approaching hours limit

System must have “mute” to be used when driver is in the sleeper

ELD Driver Interaction

Must be capable of producing Graph Grid at Roadside or Print

One step process for Data Transfer

Authorized Official selects method of transfer

ELD Roadside Process

At least One Primary Method:◦ Web Services◦ Bluetooth◦ Email

Two Backup Methods◦ USB (all devices must support)

Scannable QR Code Transjet Transfer

ELD Roadside Data Transfer

Standardized data output format◦ System can use any type of data, but output

must be standard◦ May provide a “value-add” option for vehicle

providers

Carrier provide data to Auditors and Drivers upon request

Carrier to maintain a “backup copy”

ELD Data Transfer

Five Categories:◦ Origin & Destination (BOLs)◦ Dispatch & Trip Sheets◦ Expense Receipts◦ Mobile Communication◦ Payroll

Required Data Elements:◦ Driver Name◦ Date◦ Time◦ Location

Supporting Documents

Max of 10 records in 24 Hour Period

Drivers must submit to Carrier within 8 days

Drivers must produce at Roadside

Supporting Documents

Questions??