ERPMINER

DATA MINING SOLUTION FOR SCHOOL ERP SYSTEM

BY:

HIMANSHU JAIN

INTRODUCTION

• Every school has its own ERP system - A School software that is used to manage day to

day activities like Attendance, Timetable, Exams, Finance, Salary, etc.

• An ERP system is used to INPUT data only. Custom Reporting generates some Tabular

Reports, which are used to get the idea about various things like Expenses, Performance

etc.

• ERPMiner is a Data-Mining tool, which works on top of the existing School ERP Systems. It

helps the management to draw various strategic decisions by displaying various facts and

figures through graphs.

like:-

1. Which teacher needs to improve his/her performance.

2. Which student needs to improve and in which subject.

3. Which department has major expenses.

4. Which class has most number of defaulters.

VIEWS IN ERP MINER

• Principal View

• Teacher View

• Student / Parent View

PRINCIPAL VIEW

• Principal View is the most powerful view and can view almost all the aspects

of the system.

• Principal can also view Teacher's View & Student's View.

PRINCIPAL VIEW CAN BE DIVIDED INTO 7 BROAD SUB-CATEGORIES:-

• Snapshot - Day to Day activities.

• Academic - Academic scores related information.

• Operational - School Strength, Enrollment, Attrition related information.

• Financial - Financial & Expenses related information.

• Student - Students related information.

• Admission - Admissions related information.

• PREDICTION - Result Prediction & Student DropOff Predictions on the basis of

around 30 parameters.

PRINCIPAL VIEW - SNAPSHOT

• It contains different Drill-Down Charts like:-

• Student Absence Chart

• Teacher Absence Chart

• Defaulters Chart

• Discipline Chart

STUDENT ABSENCE CHART

• It contains class-wise Absent count of

students.

• On drill-down, It will show the Name

of the students of each class, who

are coming late.

TEACHER ABSENCE CHART

• It contains Teacherwise Absent

Count.

• On drill-down, it will show the dates

on which the teacher was coming

late.

DEFAULTERS

• It contains Yearly Defaulters Count

• 1st Drill-Down - the report to see class

wise distribution of defaulters in a

particular Year.

• 2nd Drill-Down - the report of all

defaulter students of a particular class.

• 3rd Drill-Down - the report of all

months, in which that particular student

didn't pay the fees.

DISCIPLINE

Month wise distribution of Latecomers list

in current session.

• 1st Drill-Down - the latecomers count of

Students, Teachers, Transport(Bus) in a

particular month.

• 2nd Drill-Down, when click on :-

• Student: Class-wise distribution of

students, who are coming late.

• Teacher: List of all Teachers, who are

coming late in school.

• Transport: List of all Buses, who are

coming late in school.

PRINCIPAL VIEW - ACADEMIC

Academic related information like:-

• Student Score distribution.

• Yearly Academic Results.

• Top Class Teacher's Statistics.

SCHOOL STRENGTH

The current strength of Students, Teachers, Non-Teaching Staff along with the

comparison of previous year count.

STUDENT SCORE DISTRIBUTION

Range wise distribution of all students of all standards

Ex - In Standard 7th

Below 30 lies 10 students

Between 30-45 lies 25 students

Between 46-60 lies 45 students

Between 61-75 lies 35 students

Between 76-90 lies 25 students

Above 90 lies 10 students

YEARLY ACADEMIC RESULTS

Yearly comparison of results of all standards.

Ex - Standard 7th

In year 2016 - 75% result

In year 2015 - 70% result

In year 2014 - 60% result

In year 2013 - 80% result

In year 2012 - 60% result

TOP CLASS TEACHER'S STATISTICS

Ranking of Teachers on the basis of various parameters:-

- Student results

- Lecture Attendance

- Assignment Created

- Other Participations

- Teacher Qualifications

- Sentimental Analysis

PRINCIPAL VIEW - OPERATIONAL

• It contains School Strength, Enrollment, Attrition related information:-

• School Strength

• Schoolwide Enrollment Statistics

• Parents Occupation

• Yearly Attrition Reporting

• Grade wise Student Attrition Report

SCHOOL STRENGTH

Comparison of Boys/Girls & Teachers within the school.

SCHOOLWIDE ENROLLMENT STATISTICS

Enrollments Comparison of Expected/Actual Enrollments & Student Attritions

- Expected Enrollments

- Actual Enrollments

- Student Attrition

PARENTS OCCUPATION

Comparison of Parents on the basis of their occupations in

- Private Sector

- Public Sector

- Self Employed

YEARLY ATTRITION REPORTING

Comparison of Student Attrition Reasons on the basis of following Reasons:-

- Academic

- Mobility

- Boredom

- Personal

GRADE WISE STUDENT ATTRITION REPORT

Standard wise comparison of Student Attritions Reasons.

PRINCIPAL VIEW - FINANCIAL

• It contains Financial & Expenses related information:-

• Various Financial Statistics with monthly comparison

• Month wise Cash Flow Statistics

• Expenses

VARIOUS FINANCIAL STATISTICS WITH MONTHLY COMPARISON

MONTH WISE CASH FLOW STATISTICS

Comparison of Inflow & Outflow Cash of every month

EXPENSES

Categorization of Expenses in various category and their respective monthly comparison

TEACHER VIEW

• A teacher can see his/her performance on the basis of their children

performance and their own performance.

• Teacher can view his own View & their Student's View.

TEACHER VIEW CAN BE DIVIDED INTO 4 BROAD SUB-CATEGORIES:-

• Overview - Statistics shown for his class.

• Class Students Report – Students related details

• Events - Timeline View.

• Contact - Contact Details.

TEACHER VIEW - OVERVIEW

• It contains Statistics shown as a class teacher and as a subject teacher.

• Classroom Snapshot

• Subject Snapshot

• Toppers & Failure Student in his/her CLASS.

• Toppers & Failure Student in his/her SUBJECT.

CLASSROOM SNAPSHOT

Range-wise distribution of students of the class. Ex:

1. In range 71-80, lies 30 students.

2. In range 80-90, lies 17 students

3. etc

SUBJECT SNAPSHOT

Results of all classes in which the teacher taught his subject.

TOPPERS & FAILURES IN TEACHER CLASS.

TOPPERS & FAILURES IN TEACHER SUBJECT.

CLASS STUDENTS REPORT

Colorful representation of all students of class-teacher, indicating the +ve & -ve points of each particular

student.

1. Red boxes represent the students on Risk.

2. Yellow boxes represent the students on Average.

3. Green boxes represent Excellent Students.

TEACHER VIEW - EVENTS

Timeline view of all events done by teacher with his/her own class or in

subject class. Like:-

• Prop used to give lecture to students.

• Assignment created for students.

• Parents teacher meeting.

• Arranged a picnic for students.

TEACHER VIEW - CONTACT DETAILS

• Contact details along with google Map, showing the address of teacher on

Google Map.

STUDENT / PARENT VIEW

• This view gives the complete analysis of student on the basis of batches given

by teachers, scores obtain in assessments etc

• Student can view his own View only.

STUDENT VIEW CAN BE DIVIDED INTO 5 BROAD SUB-CATEGORIES:-

• Overview - Statistics of the student.

• Progress & Prediction

• Association

• Contact Details

• Events

STUDENT VIEW - OVERVIEW

• List of all Positive and Negative Batches obtained by student.

STUDENT VIEW - MONTHLY ASSESSMENT SCORES

• Comparison of Monthly Assessment scores of a student on

various subjects/statistics like

- Math

- Reading

- Writing

- etc

STUDENT VIEW – YEARLY PROGRESS & PREDICTION

• Yearly Trending Graph: Linear Regression Analysis of Marks obtained by

Student every year.

• Future Growth Prediction: Future Predictions on the basis of Linear

Regression identified in previous graph.

STUDENT VIEW – MONTHLY PROGRESS & PREDICTION

• Monthly Trending Graph: Linear Regression Analysis of Marks obtained by

Student every month.

• Monthly Growth Predictions: Future Predictions on the basis of Linear

Regression identified in previous graph.

STUDENT ASSOCIATION – PERFORMANCE MATRIX (SUBJECT WISE)

• Subject wise score of student and comparison with Minimum/Maximum Marks obtained within

the same subject throughout the class.

• Drill-Down report of marks obtained by a student in each CHAPTER of a particular subject.

STUDENT ASSOCIATION – PERFORMANCE MATRIX (CLASS LEVEL)

• Radar Chart to understand the overall performance of a student on the basis

of multiple factors like:-

- Academics

- Attendance

- Sports

- Participations

- Extracurricular Activities

STUDENT ASSOCIATION – PERFORMANCE MATRIX (STUDENT GOALS)

• A goal is explained as a specific task/activity/homework, which a teacher can

give to student to improve in a particular subject.

• Goal wise

performance of a

student and

comparison with

minimum & maximum

Range of score for

that particular Goal.

STUDENT VIEW - EVENTS

Timeline view of all events related

to the student. Like:-

• Student didn’t attend a lecture.

• Assignment completed by student.

• Parents teacher meeting.

• Attend an extracurricular activity.

STUDENT VIEW - CONTACT DETAILS

• Guardian Contact Details

• Student Contact Details on

Google Map.