erp for campus management

ERP for campus management

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Software for managing college /Software for managing college / institute / school

ERP for campus managementwww.dnserp.com

• This is an introductory presentation for you to learn about specification of a

l t t ftcomplete campus management software.• It is necessary to do the BPR (business

process reengineering) exercise before attempting to deploy ERP software.• Some expert calls it business process

redesign or change management, call g g g ,what you like, but it is important to improve the business processes before automating the same.g

• Based on experience as faculty and Director of a management institute.

• ERP for Campus management is specially designed• ERP for Campus management is specially designed for the changing needs of educational enterprise, facilitating students, faculty, library management, and alumni interaction with your establishmentand alumni interaction with your establishment.

• Traditional accounting packages are ‘Financial reports-centric’. They are primarily designed to i f t f ’ fi i linform management of a company’s financial condition long after it has conducted its business.

• Stand alone MS Excel sheets are good but lacks integration beyond a certain point.

• On the other hand, ERP adopts a day-to-day perspective. It provides strategic information and p p p gtools in ‘real-time’. When you need it the most.

ERP for CampusERP for Campus

‘ERP for campus management’ softwareERP for campus management software assists organization like universities, schools institutes etc to transfer andschools, institutes, etc. to transfer and acquire knowledge seamlessly and to track as well as record entire operationstrack as well as record entire operations of educational institutes, improving the business processesbusiness processes.

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We have Install ERP Software

islands of information, what to do?

LIBRARY

FACULTYFACULTYPLACEMENT

ADMISSIONAccounts

5ERP for campus managementwww.dnserp.com

Cli t / S• SERVER IS

ALWAYS ON

• ALL DATA ISClient / Server ALL DATA IS SAVED ON THE SERVER

• USER CANNOT SAVE TRANSACTIONSTRANSACTIONS ON THE LOCAL HARD DRIVE

•C:\NOT USED

SERVER COMPUTER

Department computers

Accounts

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USERS COMPUTERS ARE CALLED CLIENT PC

AccountsDirector

Student centric end to end ERPStudent-centric end-to-end ERP

ERP f d i l bli h i i i i iERP for educational establishment is an initiative to replace traditional administrative computing systems with a new tightly linked system.Th f i h ill b ff d b h ERPThe functions that will be affected by the ERP implementation shall include:− Admission, Academics, Examination, HR (Human

R ) M A i dResource ) Management, Accounting, and many other areas.

Advantage :ERP provides for an effective DSS (D i i S S ) h i(Decision Support System) to manage the entire operations and helps in taking timely decisions.


Purpose

F ffi i t t f th t i iFor efficient management of the training institutes / colleges / universities / schools / hi l

8

/ coaching classes.


ERP Concept for Institute management

Student MasterStudent MasterStudent Group/Division MasterStudent Subjects Master

Student Information

Faculty MasterFaculty Type MasterSubject Master

ReportsAcademics AdmissionMark Sheet

Student Marks Entry

Mark Sheet

yOtherTransactions

ERP for campus management 9www.dnserp.com

ERP VisionERP Vision

Admission to PlacementERP is designed to capture end-to-end b i lbusiness cycleRight from admission process to placementprocess to placement and beyond - Alumni


S l i f d lSeamless Integration of ERP modules

ADMISSIONVAT

STUDENT DATABASE

PLACEMENTSECURITY

Fees Management

PURCHASE& INVENTORY

ATTENDANCEAccounts PAYROLL

HR

LIBRARY

FACULTYStaff Management

ISO

ASSET MANAGEMENT

INTRANETEXAM &MARK SHEET

Vehicle Management

Multi-location

S d / R i

Automatic

E-Mail /SMS

Send / Receive data Alerts

ERP Modules

ERP gives ‘smart view’ of the organization.Authorized user can viewAuthorized user can view reports that are relevant and export instantly to MS Excel worksheet instantly.Excel worksheet instantly.MIS (Management Information System) that helps top management tohelps top management to take critical decisions.


ERP Modules for Campus

Accounts Module.Administration Module.Ad i i M d l

Inventory Module.Library Module.Payroll ModuleAdmissions Module.

Alumni Module.Attendance Module.

Payroll Module.Placement Management Module.P h M d lE-Mail alerts Module.

Exam Module. Faculty Module.

Purchase Module.Resource matrix Module.Security Module.Faculty Module.

Fees Management Module.Intranet (on linkedin.com) Module

SMS Module. Transport / vehicle Module.

Module.


Security ModuleSecurity ModuleMasters:Masters:

User Manager.User group master.

− ERP features:

ERP is multi user, multi tasking ERP software. Multi-level security based on User Group and User Level.

Create Login id and password for each user− Create Login id and password for each user.− Assign permissions. Map each user with menu / submenu.− Restricting user access with login and password. − Role based access & password.p− Audit trail: ERP ensures accountability of users. Work done by individual users

can be easily tracked because all transactions capture the users name automatically.Automatic Audit Trail helps top management to know who has updated Masters− Automatic Audit Trail helps top management to know who has updated Masters or transaction and when.


MASTER DATABASESMASTER DATABASES

Create master data Update master data

Division Master Make your campus fully di i l

Student MasterSubject Master

digitalERP caters to every stakeholder in your j

Faculty MasterAccount Master

yeducation enterprise.

Account Master

www.dnserp.com ERP for campus management

StakeholdersStakeholders

Who will benefit? Why ERP? Because:Students 1. Manual (legacy) system is

found to be cumbersome andParentsCorporate (HR / Placements)Faculty

found to be cumbersome and inadequate.

2. Specifically designed & developed for educational Faculty

Top ManagementStaff – Middle level managers

pinstitutions.

3. Real time information available when you want and

f h hg

Alumninot after the event has gone.

4. Increasing number of students is now managed professionallyprofessionally.

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WorkflowWorkflow


STUDENT CLASS / DIVISION / SEMESTER MASTERMASTER

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STUDENT MASTER

ERP for campus management19www.dnserp.com

Address tab


Student placement informationStudent placement information


Attach PictureAttach Picture


TICK CHECK BOX TO GET LISTTICK CHECK BOX TO GET LIST

ERP for campus management 23

STUDENT INFORMATION REPORTSTUDENT INFORMATION REPORT


Subject MasterSubject Master

SetupSetup subjects and specialization as per University rulesrules


Student attendanceStudent attendance


Faculty typeFaculty type

The new ERP softwareThe new ERP software systems are designed to centralize business

i hprocesses in what historically has been a scattered in legacy systems.


g y y

Faculty Master – Name & contact info


Faculty Master Attach PhotoFaculty Master – Attach Photo


FACULTY / VISITING FACULTY INFORMATIONINFORMATION


CAPTURING TIME IN TIME OUTCAPTURING TIME IN – TIME OUT


P ll f t ff L li ti fPayroll for staff – Leave application form

Leave Management


HR Staff leave registerHR – Staff leave register


Staff reporting – who is doing what?Staff reporting who is doing what?


MIS: Faculty / staff work detailsMIS: Faculty / staff – work details


STUDENT MARKS ENTRY FORM

STUDENT SEMESTER WISE AND DIVISION WISE MARKS


WISE MARKS ENTRY

STUDENT MARKS ENTRY

STUDENT DUAL A AND SEMESTER MARKS ENTRY FORM


STUDENT MARKS ENTRY

STUDENT MARKS DETAILS IN EXCELSTUDENT MARKS DETAILS IN EXCEL SHEET FORMAT


STUDENT MARKS REPORT

STUDENT MARKS REPORTSTUDENT MARKS REPORT DETAILS IN EXCEL SHEET FORMAT


Exam module MIS – marks report


Students master listStudents master list


Mark sheetMark sheet


LIBRARY SOFTWARELIBRARY SOFTWARE

PURPOSE– The Library software helps you keep track of y p y p

books, videos and other informational resources in your office

The software can be used for small businesses and organizations and home gusers

Lib tLibrary management

Book master database− Subject wise /

th iauthor wiseStudent master databaseBook issue / receivedBook issue / received management


Book supplier master reportBook supplier master report

Edit supplier master


s e

New book entryNew book entry


BookBook master report


Pending books to be returnedPending books to be returned


NEW BOOK ENTRYNEW BOOK ENTRY

TYPE – FICTION / NON FICTIONTYPE FICTION / NON FICTION

FORMATFORMAT

PUBLISHERPUBLISHER

SEARCHSEARCH

This function allows you to search for information in your database, using a virtually unlimited range of search criteria. You may search using any combination of the "Description", "Detail" and “Notes” fieldsThe results of your Search will be put on the Search List

SEARCH FOR BOOKSEARCH FOR BOOK

BY TYPE– FICTION / NON FICTION

BY PUBLISHER

SEARCH FOR BOOKSEARCH FOR BOOK

BY AUTHORBY VALUE

Borrower ModuleBorrower Module

Member codeName of memberAddressDate of joiningDate of joiningBooks borrow historyDate book taken / returned

BOOK ISSUE – PROCESS LOANBOOK ISSUE PROCESS LOAN

Circulation ModuleCirculation Module

IssuesRenewalsReturnsOverdue managementOverdue managementIdentification by

B d f i d– Barcode from i-card– Fingerprint

REPORT BY BORROWERREPORT BY BORROWER

Asset managementAsset management

PURCHASE& INVENTORY


Purchase and Inventory are linked with accounts

Item master− Category wise stock management− Location master

Vendor master (supplier)Preparing Purchase Order.Purchase bill booking and paymentCreditor ledgerS k (l i i )Stock statement (location wise).


Purchase RequisitionPurchase Requisition


Purchase OrderPurchase Order


Material InwardMaterial Inward


Inventory management AssetInventory management – Asset

Stock statement –statement exported to Excel


PAST STUDENTS MANAGEMENTPAST STUDENTS MANAGEMENT

ALUMNIMODULE


ALUMNI MANAGEMENTALUMNI MANAGEMENT

Communication and collaboration platform. It enables past students to leverage their national as wellIt enables past students to leverage their national as well

as international reputation to create a an environment of engagement necessary to building a dynamic l i i h h l b dialumni community, that helps branding.


Student community on the netStudent community on the net

Student community on the net will have groups as follows’Faculty and staff08-10 students batch09-11 students batch

Email id list is prepared of each member in Excel file automatically, using ERP softwareusing ERP software.

This is then ‘uploaded’ for sending ‘invitation’ to each individual to request to join. Automatic email will be received by student in their INBOXtheir INBOX.

Then, this person will have to ‘accept’ the invitation, by clicking on the accept button.

E h i t d hEach group can communicate and share.


CLASS NOTESCLASS NOTES

Class notes are kept on the server computer with adequate security to share p q ywith studentsFaculty can give the softcopy of theFaculty can give the softcopy of the presentations or word file that is uploaded on the net to share with the studenton the net to share with the student community using Internet.


BUS & CAR MANAGEMENTBUS & CAR MANAGEMENT

VEHICLEMODULE


Vehicle management moduleVehicle management module

ERP integration with bus management


Monthly fees receipt data entry


A i b b tArea – region – suburb master


Building master


Student database


Email integration – ensure communication


Student master report – exported to Excelp p


P ll i t ti E l t i f ti D iPayroll integration - Employee master information: e.g. Driver


Payroll Salary sheetPayroll - Salary sheet


Diesel / Petrol slip entry: What is fuel consumption?


Local trips data entryLocal trips data entry


Petrol / diesel consumption information


Driver-wise student pickup report


Monthly trip fees master


MIS in ERP: Trip status registerMIS in ERP: Trip status register


ERP for Travel and Tourist business

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BACKUPBACKUP

Last but not the leastERP provides quick b k d fbackup procedure for making a copy from the RDBMS (back-(end database) into a specific folder.


ERP failure iERP failure source: www.cio.com

Colleges / institutes simply don't have the will, and talent to create and manage a

b irobust enterprise system. Indeed, representatives from PeopleSoft,

th t l t f th bl ltsay that a large part of the problem results from the inexperience of university IT departments and their tendency to rushdepartments and their tendency to rush implementations and inadequately test the new systems.y


A word of caution

ERP implementations are not easy, even in very top-down corporate environments. “Commit your time”.Getting ERP to work in education organizations, which are essentially a mixture of decentralizedwhich are essentially a mixture of decentralized departments, is challenging.Users in largely autonomous departments do not gel well, to the one-size-fits-all strategy of an ERP implementation. Necessary financial commitment is absolutelyNecessary financial commitment is absolutely necessary.


St f d USA t d C lt l h kStanford, USA - case study: Cultural shock

The hurdles Stanford and other universities face with the new ERP system are largely

lt lcultural ones.For instance, lean staffs and tight budgets at

t i it ll l d tmost university campuses usually lead to a lack of proper training and systems testing.testing.At Stanford, Livingston says that plenty of training was offered, but many users didn'ttraining was offered, but many users didn t take it.


ConclusionConclusion

“…A smarter planet would include developing ‘interdisciplinary skill requirements for

t d t ( d B h l / ll /i tit t )students (and B-schools/colleges/institutes) to compete in a smarter world,’ and creating smarter health care smarter cities and thesmarter health care, smarter cities, and the

Information Technology necessary to transform training and education g

organizations...”


Thank youy

Presentation byProf. Jyotindra [email protected]

E-learning site http://www.dnserp.com

Blog http://dnserp.wordpress.com

F ll T itt htt //t itt /f ll ERPFollow on Twitter http://twitter.com/followERP


erp for campus management

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