720, 7th Floor Jaina Tower-1 Janakpuri, New Delhi-58 011-25624491 +91-9953631179 +91-9711496932 www.duccsystems.com info@duccsystems.com

simplifying College Management

SchoolPlus Col legePlus

Universi tyPlus Payro l lPlus DUCC CRM DUCC MLM DUCC CMS

DUCC Retai l ERP Custom-

ized System

DUCC Systems Whatever. . .Be in F low

DUCC Systems Whatever...Be in flow

Automated College Administration...??

Data and Information at your finger tips

from anywhere in the world

Error free management

Synchronization as well as segregation of

different departments Complete security of data

And many more advantages….

DUCC Systems at work CONNECTING YOUR BUSINESS TO THE TECHNOLOGY RESOURCES YOU NEED

DUCC Systems is an IT solutions provider organization based in New Delhi. We have a

talent resource pool of employees having the exact composition of youthful exuberance

and professionalism. We have been providing services to many different domains of

business for the past three years. Our emphasis on quality and services has been and

remains key to our success. We have a team of well-trained professionals who have

wide experience in various areas of technology and management.

We understand the dynamically changing business scenarios of markets and the need

of constant change management in the software industry. Our flexibility in offering cus-

tomized solutions to various clients makes us a competent customized software

product development enterprise.

flexible solutions for your administrative needs

College Administration Solutions Optimum resource and time utilization is the key for a successful administration . We assist colleges in achieving this target through our completely ERP based administrative solution CollegePlus. It is not only a software but a complete technical solution han-dling all the management problems arising in a college. Think of a solution/system which assists your Decision Support System and helps your strategic level decisions through its intelligent projections and analysis of data. Does not it bring your target closer? The CollegePlus has such a capability. What a fun if all the stakeholders of your college like teachers, parents, administrative staffs, students/ alumni etc. are able to reach out for their relevant information and data at just one click from anywhere in the world. CollegePlus is such a solution. Empowering your decisions, we present CollegePlus from DUCC Systems.

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Customizable

Secured

Accessible

Simple

Maps all the requirements

S c h o o l P l u s

C o l l e g e P l u s

U n i v e r s i t y P l u s

P a y r o l l P l u s

D U C C C R M

D U C C M L M

D U C C C M S

D U C C R e t a i l

E R P C u s t o m i z e d

S y s t e m

An Introductory visualization of the College ERP

The administration of a college/university level organization is no less than that of

any corporate organization today. The amount of data available in a college, the

complexity involved in their management, their accessibility to the right candidate in the most presentable fashion and at the most appropriate time becomes a really re-

sponsible task. Colleges as organizations face many problems common to most mod-

ern organizations including for instance, the problems of co-ordinating resources,

controlling costs, of stimulating and facilitating enterprise among staff and so on.

Manual systems which are still being used in some of the colleges today are error

prone and incapable of handling such a huge heap of data. Generation of reports,

management of entity (student/employee etc.) data records, searching any student from thousands of students, employee’s salary management, management of inven-

tory and such other managerial tasks requires fast processing, managed data re-

cords, data accessibility, synchronization among the jobs done and a good communi-

cation between departments. The manual system fails at all such fronts.

An ERP (Enterprise Resource Planning) System covers the fullest range of organiza-

tional activities and processes and are adopted with the aim of achieving substantial

cost savings as well as improved access to “tried and tested” solutions, new releases

and an opportunity to update procedures and align them with perceive “best prac-tice”.

Candidate System Introduction

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CUSTOM SOLUTIONS

ERP systems for business units

PayrollPlus

Inventory Control System Sale and Purchase Sys-

tem

DUCC CRM (Customer Relationship Manage-ment)

WEB SOLUTIONS Website Designing Website Development Website Hosting

SEO (Search Engine Optimization)

E-BUSINESS SOLUTIONS

MLM Solutions (Multi Level Marketing)

Online Bidding Solutions

E-Commerce Solutions

Heads Benefits

Lower Cost Data entered only once, used by all processes and depart-ments.

Better User Service Current data accessible to all participants

Admin representative can see the progress and activities

going on for the academics department.

Management beyond boundaries Allows management of processes across organizational boundaries.

Operational Efficiency

Heads Benefits

ERP is managerial ERP is managerial means to force global standardization in processes.

Technological enforcement coded into

software

Local variations, workarounds eliminated

Centralization of Control Centralization of control over procedures.

Will bring efficiency

Will sacrifice flexibility

Standard Process

Heads Benefits

Long term savings Elimination of legacy systems

Upgrades, maintenance and licensing

costs

Future enhancements Future maintenance and upgrades cheaper

Spread costs over a large base

Saving in integration Saves the cost of integrating independent modules in a non-erp system

Lower IT Cost

Heads Benefits

Standardizing Processes Standardizing processes requires standardization of :

Product codes

Accounting methods

Human Resource Systems

Possibility of comparisons Provision of allowing comparisons between divisions

Esp. using financial measures of effectiveness-e.g. EVA

(Economic Value Added) Analysis

On global basis

Managerial Data

Key Benefits

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S c h o o l P l u s

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CollegePlus ERP

Processes Academics Management Communications (SMS Manage-

ment) Library Management

Financials Financial Accounting Payroll (in accordance with 6h Pay)

Human Resource Management Talent Management Workforce Process Management Workforce Deployment Training and Research Division

Procurement and Logistics Execu-

tion Procurement Supplier Collaboration Inventory Control System Transport Management

In House Management Infrastructure Development

Management Asset Management Event Management Mess/ Hostel Management

End User Services

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Processes Academics Management Library Management

Departments’ Operations Management

Projects and Research Management

Examinations and Syllabus Management

Student Information System

Soft and Hard Copy Books/

Journals Procurement

Cataloguing

Issue and Return Management

Bar Code System Integration

Library Operations Management

Financials Financial Accounting Payroll (in accordance with 6th Pay Commission)

General Ledger

Accounts Receivable

Accounts Payable

Fixed Asset Accounting

Bank Accounting

Inventory Accounting

Tax Accounting

Financial Statements

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Tax Deductions

Salary Slip Generation

Attendance and Leave system

Etc.

S c h o o l P l u s

C o l l e g e P l u s

U n i v e r s i t y P l u s

P a y r o l l P l u s

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Human Resource Management Talent Management Workforce Process Manage-

ment Workforce Deployment

Training and Research Divi-

sion

Recruiting and Career

Planning

Performance Management

Employee Administration

Organizational Manage-

ment

Time and Attendance

Payroll and Legal Report-

ing

Project Resource Planning

Research Team Organiza-

tion

Research Resources Pro-

jection

Student and Staff Training

Procurement and Logistics Execu-

tion Procurement Supplier Collaboration Inventory Control System Transport Management

Service Procurement

Purchase Order Process-

ing

Receipt Confirmation

Invoice Verification

Business Partners’ Profile

Management

Account and Payment

Information

Stock Inventory Manage-

ment

Issue and release

Alarming level of stock

notification

Automatic Purchase Or-

der Generation

Transport Execution

Transport vehicle man-

agemet

In House Management Infrastructure Development

Management Asset Management Event Management Mess/ Hostel Management

Infrastructural Require-

ment Identification Team

Infrastructural Decision

Support System

Building Maintenance

Management

Construction Business

Unit Relationship

Management

Asset Maintenance

Asset Expenditure and

Revenue

Event Organizational

Team

Event Expenditure Man-

agement

Event Guests Manage-

ment

Media and Press Releases

Hotel Management

Rules/ Notifications

Management

Mess Management

Mess Management Com-

mittee

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www.duccsystems.com

Hardware Requirements

The ERP system runs on a complete network. The departments are divided according to their working . Each department

will have its own module of the system to work on.

The requirements for all the client systems are as follows:

A complete LAN networked working environment. All the segregated departments which will have its own working sys-

tem installed must be within the network.

All systems must have Intel Pentium 3 or above processors.

The RAM of each system must be 512 MB or above.

The size of the hard disk for each system should be 30 Gb or above.

For the server the hardware requirements will be:

Processor: Intel Pentium 4/ AMD Athlon 64 bit or above.

RAM: 2 GB or above.

Hard disk: 60 GB or above.

Academics

(Client)

Finance

(Client)

HR And

Staff

(Client)

Library

(Client)

Mess/

Hostel

(Client)

Inventory &

Stock

(Client) Administra-

tion (Client)

Asset/

Transport

(Client)

Main

Server

All the clients must be connected to the

main Server as shown.

For Library:

Hard disk: 160 GB

RAM : 2GB

Processor: Intel 4 or above

Note:

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Software Requirements

Database :

MySQL 5.0 or Above

Windows XP/ 7 Ultimate / Linux

JRE (JAVA Runtime Environment)

Team Viewer

SchoolPlus Col legePlus

Universi tyPlus Payro l lPlus DUCC CRM DUCC MLM DUCC CMS

DUCC Retai l ERP Custom-

ized System

Phase 1

In the first phase of system development , a team is formed at the client college/ university organization which

comprises of members such as the

Chairman/Director/Principal

Chief IT In charge

Librarian

Reception

Finance Officer

Inventory, Purchase and Sales Head

Chief Academics Officer

A member of the committee is deployed as the convener of the project whose main task will be to or-

ganize meetings and forward the company’s requests to the above formed committee.

Phase 2

A series of discussions between the Requirement and Functionality Analysis Team of DUCC Systems on one side

and the Client Organization Committee on the other side. The discussions will include a complete understanding of

the present system, its flaws and drawbacks. The discussions will include a complete committee level discussion or an individual level meeting.

On completion of the above discussions and on completing the Requirement Analysis Phase, the requirements are

analyzed by the DUCC R&D technical team and the best possible solution is presented to the client committee.

The modes of discussions could be through:

Questionnaires

Interviews

Observation

Procedure Analysis

Document Survey

Data Flow Analysis

Object Oriented Analysis

System Development Methodology

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Phase 3

In this phase the development starts with the planning and designing of the candidate system. An introductory

prototype is presented to the client side committee at each level of development. Ay shortcomings or clarifica-

tions are immediately served and rectified.

Client committee is always updated and presented with the ongoing development of the system and its working.

If any further requirements comes up in between those requirements are immediately incorporated within the

From the very start of the development of the system, the company follows various SDLC techniques

which vary from Prototype to the Spiral Model. All the issues coming up in between are effectively han-

dled by the DUCC R&D team.

After the successful development of the system which includes testing and all, the installation and

training phase starts.

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S c h o o l P l u s

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Our Services and Training

The training is provided to the client organization by the special training team of DUCC Systems. The team provides training in a phased manner with the use of different training

tools. The methods of training can include:

On the job training with the DUCC Training team

Classroom sessions

Video Sessions

Presentation Sessions

Self Study Manuals

Online Support

Problem Solving Approach

Training

The following diagram below demonstrates the customer care and problem solving approach of DUCC Systems.

www.duccsystems.com

www.duccsystems.com

Academics Management Rs 90,000

SMS Communications Rs 40,000

Library Management Rs 75,000

Financial Management Rs 1,00,000

HR Management Rs 90,000

Inventory & Logistics Management Rs 80,000

In House Management Rs 60,000

Modules Cost

A minimum customization charges applicable for changes in the database. Its costing will depend upon the seriousness

of customization.

The project will be completed in a period of 2 to 3 months depending upon the client’s requirements.

Mode of Payment:

Payment of 50 % of the Net Payable Amount to be paid in the initiation of the project.

The remaining amount of 50% to be paid at the time of final installation of the system.

Payment is to be made through cheque drawn in favor of DUCC Systems.

Service:

6 months service and training free.

After 6 months AMC of 22% of the Net Payable Amount.

Every visit on the client side by DUCC Engineer/ Trainers will attract lodging, travelling and fooding expenses.

Costing

Transition Cost Rs 60,000

Note: The hardware, software and networking requirements could be satisfied by DUCC Systems on special demand from client organization.

They will be provided at discounted rates.

SchoolPlus Col legePlus

Universi tyPlus Payro l lPlus DUCC CRM DUCC MLM DUCC CMS

DUCC Retai l ERP Custom-

ized System

Contact Us

Corporate Office

DUCC Systems 720,7th Floor Jainat Tower-1, Janakpuri New Delhi-58 011-25624491 +91-9953631179 +91-9711496932 Corporate ID: info@duccsystems.com Website: www.duccsystems.com

Branch Office

DUCC Systems 251/ Phase 1

Om Vihar Uttam Nagar

New Delhi-59

011-25355257

Feel free to contact us for any query or a discussion on the existing system in your organization and

how CollegePlus can prove to be a much better system.

All rights reserved. A prior written approval by DUCC Systems is necessary for any modifications in the document by an individual or an organization. Any com-mercial use of the document by any other organization or individual is discouraged and will result in legal action.

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