ERASMUS 2021-2027

INDICATIVE IMPLEMENTATION STEPS

INDICATIVE ROADMAP

CO-CREATION OUTREACH TRAINING

Launchof

Call

General description of actions Main rules (incl. funding rules)

Main IT Requirements

20192018 2020 2021

Programme GuideDocuments for National Agencies

Launch of analyses and studies

(e.g.: grant levels)

FINE-TUNING

JAN2019

DEC2018

JAN2020

DEC2019

SEP2018

JAN2021

DEC2020

MID2019

MID2020

FORMULATION OF ACTIONS

TRAINING &TESTING

OCT2020

FEB2021

FirstDeadlineDEFINITION AND

ANALYSIS

PERIODIC CONSULTATIONS

DESIGN OFACTIONS

(INCLUDINGFUNDING RULES)

ACTIVEOUTREACH

IMPLEMENTINGPARTNERS

IT SYSTEMS

INCLUSION & USER-FRIENDLINESS

MAIN WORK STRANDS

CONSULTATIONS

National Authorities: Programme committee meetings, ad hoc consultations, periodical information

National Agencies: NA meetings, Business meetings, NA Working Groups, webinars, regular consultations, staff training

EU INSTITUTIONS AND STAKEHOLDERS Beneficiaries (organisations, experts, final participants…)

Other EU Institutions (EP, CoR, EESC)

(possible) Jumbo consultation event: autumn 2019 representatives of all stakeholders and partners

IMPLEMENTING PARTNERS

Key Milestones

KEY MILESTONES – SIMPLIFIED GRANTS

Main principles- wide application of the simplified forms of grants

- in close cooperation with National Agencies

- particular attention to the following key aspects:

• Inclusiveness• Further simplification• Respect of no-profit, co-financing and equal

treatment principles [in line with the newFinancial Regulation]

- main elements to be looked at:

• Level of grants• Conditions for different target groups• Items of the funding rules• Modalities of adaptation at country (or at country

group) level

Launch of analysis (and external studies

if needed) on grant levels & simplification

of funding rules

01 (Q3 2018)

02 (Q3 2018)

03 (Q1 2019)

04 (Q2/3 2019)

05 (Q3 2019)

Definition and Planning

Collect first-hand experiences and needs from stakeholders and users. Analysis of the results

First -draft of conclusions and

suggestions

Consultation on preliminary conclusions 06 (Q4 2019)

Fine-tuning and final validation

KEY MILESTONES – INDIRECT MANAGEMENT

2019: Guidelines for National Authorities and Independent Audit Bodiesfor readiness check within the 2019 Yearly Management Declarationexercise

15 March 2020: Readiness check submitted with the Independent AuditOpinions

April 2020: Issue request for designation on provisional basis if legalbase not adopted, or full designation if legal base is adopted

15 June 2020: Receive designations and (light) ex-ante complianceassessment from National Authorities

Throughout 2020: Finalisation of reference documents for NAs (Guidefor NAs, NA work programme and other templates, contributionagreement template)

KEY MILESTONES - COMITOLOGY

Preparatory discussions under the current Erasmus+Committee

Erasmus Committee: following the adoption of the ErasmusRegulation

First Work Programme (WP): August 2020 at the latest (withsuspensive clause pending the adoption of the legal basis)

Content of the WP: general description and essential criteria of all Erasmus actions

proposal for the allocation of funds across actions

proposal of a method of allocation of funds at country level

KEY MILESTONES - IT SYSTEMS

IT is the backbone of the programme and needs fit-for-purpose systems

2018: Assessment of current systems, gathering of business requirements

2019: Defining specifications, and main IT developments

2020: Continued development, testing and adaptation. Ready for launch of first calls (October 2020)

MONITORING AND EVALUATION

A monitoring and evaluation framework could include: a list of indicators for evaluation purposes; the definitions of all indicators required for each specific objective of

the Programmes at all levels: output, result and impact; use of the indicator, with baseline, milestones and targets, where

appropriate; the data source and responsible to provide the information; the regularity of data collection; the data format and processing, where appropriate.