eprentise reorganization: le ou sob overvie · e-business suite database, allowing eprentise to...

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eprentise® Reorganization: LE OU SoB Overview

Transforming Oracle® E-Business Suite


Organization Business Problem eprentise Solution

GE Global Research Global mandate to consolidate ~40

instances into ~20 instances and ~200

charts of accounts into a global COA.

Went live with merging 3 charts of accounts into 1

new one, changed the asset key flexfield, and

consolidated the India/China instance into the US

instance.

Xerox Long-term goal of a supply chain

instance and a go-to-market instance

Went live with merging 3 inventory organizations into

a new operating unit. The project involved a chart of

accounts change a calendar change, repointing to a

new OU, a new legal entity, and a new set of books.

Also merged sets of books and operating units for all

US operations.

Barrick Gold of North America Global Chart of Accounts

Merge Canada operations into US

Operations

Changed over 25 charts of accounts, Merged 9 sets of

books, 4 operating units, 2 legal entities, and 6

inventory organizations

Changed currency from CAD to USD for a public

company - had to reconcile to reported balances.

Novell Acquired by Attachmate

Attachmate had a different fiscal year.

GAAP rules required an asset

revaluation.

Attachmate’s legal entity in Ireland was

using a Euro as a functional Currency,

Novell’s legal entity in Ireland was

using USD

Calendar Change from beginning in October to begin

in May

Changed date placed in service, asset valuation,

remaining life to align with date of acquisition.

Currency Change (functional currency) from USD to

Euro for Irish Legal Entity.

Recent Significant Customer Solutions

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eprentise Can… …So Our Customers Can:

Consolidate Multiple EBS Instances

Change Underlying Structures and

Configurations

Chart of Accounts, Other Flexfields

Merge or Split Ledgers or Sets of

Books, Operating Units, Legal

Entities, Inventory Organizations

Calendars, Currency, Costing

Methods

Asset Revaluation, Inventory

Valuation

Separate Data for a Divestiture

Introduction: Finished but not Done

: Transformation Software for E-Business Suite

Reduce Operating Costs and Increase

Efficiencies

Shared Services

Data Centers

Adapt to Change

Align with New Business Initiatives

Mergers, Acquisitions, Divestitures

Avoid a Reimplementation

Reduce Complexity and Control Risk

Improve Business Continuity, Service Quality

and Compliance

Streamline Operations with Visibility to All Parts

of the Business

Establish Data Quality Standards and a Single

Source of Truth

Company Overview: Incorporated 2007, Helene Abrams, CEO

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Chosen as a "Cool Vendor" in the Cool Vendors in Master Data Management (MDM), 2011 report by Gartner, Inc.

Awarded Patent for eprentise Consolidation Software, 2012

Does not violate Oracle Support Agreement

Delivering CPE credits in educational webinars

Marketing Awards

Collaborate12

User’s Choice

Traffic Stopper

Visionary

Collaborate13

Best Exhibitor Marketing

Collaborate14

Best in Show

Significant Accomplishments

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Out-of-the-Box Software


Transformation Software Solutions

Two Product Lines:

FlexField® Change chart of accounts in EBS

Built-in Rules

Changes data in all subledgers, add-in for HR Cost Allocation

Retain all historical transactions

Quick, easy project, low price point

eprentise® Transformation Software that remodels any setup data or consolidates

multiple instances

Reorganizes configuration, master, and transaction data

Maintains all history resulting in a single source of truth

Based on a source that is transformed into a target

Generates rules and code to resolve conflicts

Metadata Analysis and intelligent knowledge repository

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Transformation Software Solutions eprentise provides software to make enterprises agile

by giving them the opportunity to change their Oracle

systems to align with their changing businesses.

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Metadata Analysis and Knowledge Repository Enforces Data Quality and Standards

Underlying technology that understands every

relationship between each piece of data in the

E-Business Suite database, allowing eprentise

to maintain 100% data integrity.

Maintains relational and data integrity (up and

down all EBS hierarchies)

Copy, Filter, Change, and Merge

Profiles and analyzes to look for changes

between source and target

Automatically generates code to implement

required changes

Complete, Consistent, and Correct

Maintains History

Metadata Analysis

Core of the eprentise software suite

Identifies, documents, and validates

internal data structures and data

content of both source and target

databases

Allows eprentise to copy, filter,

change, and merge existing data

according to built-in or user-defined

business rules eprentise Metadata Analysis and Knowledge

Repository are intelligent, learning and

building from each successive implementation.

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Hi-Definition Transformation

Technology

We have the engine to

drive change in Oracle®

E-Business Suite.

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Configuration Analysis

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eprentise – Merge Sets of Books

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Move Legal Entities to New Set of Books

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Merge Legal Entities

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Merge Operating Units

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Move OU to New LE

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Filter by Legal Entity and Balancing Segment Value

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Filter by Code Combination Segment Value

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Filter by Operating Unit with File Load

Specify Retain or Delete


Moving Inventory Orgs to New Operating Unit

Change-in-Place Software – Not Migration Source Target

41-

US_SET_OF

_BOOKS

181-US

OPERATIONS LE

281

PRODUCTION OP

UNIT

542 FINAL ASSEMBLY PLANTS 543 FUSER BUSINESS CENTER 545 IMAGER DELIVERY CENTER

50153 US_ACCOUNTING_FLEXFIELD

3 Segments

GSC_CALENDAR PUR_CALENDAR

705 GSC US OP

UNIT

121 GSC US SET

OF BOOKS

703 GSC US

OPERATIONS LE

50428 GSC_CHART_OF_ACCOUNTS

9 Segments

• Balancing Segment Values

• Payments are run by legal entity

• Intercompany (legal entity subsidiaries that trade with each other)

• Tax calculations (legal establishments that are registered with a tax

authority)

• Bank account ownership

• Ownership of subledger transactions (e.g. in Payables or Receivables)

• Reporting at the legal entity level

• R12 defines an organization as a combination of legal entity, operating

unit, and inventory organization

• Security at OU level

• OU performs all transactions within a subledger (Access, Processes,

Reporting)

• Item assignment to category and inventory organization

• Item attributes (units of measure, stockable, reservable, transactable,

costing, identify cost of goods sold account, purchased, purchasable,

taxable, invoice matching, customer ordered, shippable, internal

ordered, receiving, accounting rules, payment dates, attribute

controls, etc.)

• Workflows and approvals

AP tax codes, tax code IDs

Bank payments,

receipts, bank accounts, bank

account IDs

Vendor Sites, Contacts

Site Id, Vendor Contact ID

Related purchase

orders

Subledger transactions

Replicate AP tax codes

Replicate bank

accounts

Reporting at the OU level (data moves from old OU to

new OU relative to the inventory orgs being moved)

Responsibilities Profile options

GL balances for sets of books 41 and 121

need to be reconstructed

(41 decreases and 121 increases)


Changes Made Automatically During

Consolidation

Three Types of Changes:

Name

Changes

ID Changes

Synchronization

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Post-Change Steps (Not covered by Software)

Hard-Coded (RICE-W Activities)

Interfaces to third-party systems

Data Warehouse

Reports

Workflows

OFA – Oracle Financial Analyzer

ADI Templates

Uses Ranges

Approval Assignments

Budget Assignments

New EBS Features

New Modules/Functionality

Some Configuration – New CoA, Ledgers

Upgrade to R12

Definition of target

Testing and Cutover Strategy and Execution

COA Rules (Use Business Logic)

Cross Validation

Consolidation

Account Derivation Rules

Accounting Generator

Roll-up Groups

Security Rules

Summary Templates

Mass Allocations

Costing and Revenue Recognition Rules

Descriptive Flexfields

“Auto” - anything

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Consolidate Instances

Change accounting structures

Move legal entities into new sets of books

Divest a business unit

Change calendars

Change currency

Change other flexfields

Merge sets of books

Combine organization units

Change costing methods

Move operating units into new ledgers

Merge inventories

Change business groups

Transformation Benefits Shorter project duration with fewer

resources translates to lower costs

Repeatable results, reusable as requirements change

Requires less than half the time and resources of

consulting efforts

Accurate, consistent results (no need to

worry about different coding styles,

standards, skill levels, corrupting database,

differences in different versions)

Eliminates need to “qualify” consultants on technical

skills

Maintains database integrity

Retains all history

Avoids re-implementation

Reduces risk

No Oracle Application software is changed

or customized.

No need for external, mapping, data

warehouse, or reporting to reconcile

different businesses.

Make the most of existing resources

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Getting Started What do we provide?

Software license

Product Usage

Sales assistance and

training for your team

Marketing materials

What do you need to do?

We do not have a consulting

team.

Resources usually include a

DBA, a project manager, and 1

- 2 functional consultants or

business analysts per business

area.

There are usually other related

services needed – reports,

interfaces, non-Oracle E-

Business updates, patches,

upgrade to new release (R12).

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Project Planning

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- One World, One System, A Single Source of Truth -

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Thank You! Contact

407.591.4950

888.943.5363

[email protected]

One World, One System, A Single Source of Truth

www.eprentise.com

mailto:[email protected]

http://www.eprentise.com/

eprentise reorganization: le ou sob overvie · e-business suite database, allowing eprentise to...

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