environmental managment plan template

Insert company logo name and ABN

EMS Management Manual

Template

TABLE OF CONTENTS1.0 Purpose:.............................................................................................................................................................................. 3

2.0 Scope (AS14001; ref 4.1)....................................................................................................................................................3

3.0 Responsibility and Authority (AS9001; ref 4.4.1).............................................................................................................43.1 Roles and Responsibilities....................................................................................................................................................43.2 Environmental Management Policy (AS14001; ref 4.2)........................................................................................................6

ENVIRONMENTAL POLICY............................................................................................................................................................ 6

4.0 Document Control & Records Management (AS 14001; ref 4.2) -OHSMS-PRO-127.....................................................7

5.0 Environmental Aspects (AS14001; ref 4.3.1)....................................................................................................................7

6.0 Legal and Other Requirements (AS14001; ref 4.3.2).......................................................................................................76.1.1 Environmental Protection Act 1994....................................................................................................................................86.1.2 Queensland Fisheries Act 1994.........................................................................................................................................96.1.3 Other Legislation and Regulations.....................................................................................................................................96.2 Environmental Legislation & Regulations Register...............................................................................................................9

7.0 Objectives & Targets (AS14001; ref 4.3.3)......................................................................................................................10

8.0 Environmental Management Programs (AS14001; ref 4.3.4)........................................................................................11

9.0 Structure and Responsibilities (AS14001; ref 4.4.1)......................................................................................................11

10.0 Competence, Training & Development (AS14001; ref 4.4.1) OHSMS-PRO-107..........................................................1310.1 Training............................................................................................................................................................................... 1310.2 Training Needs Assessment & Planning.............................................................................................................................1310.3 Training Records................................................................................................................................................................. 13

11.0 Communication & Consultation (AS14001; ref 4.4.3) - OHSMS-PRO-119...................................................................1411.1 Communication................................................................................................................................................................... 1411.2 Consultation........................................................................................................................................................................ 1411.3 Consultative Committee...................................................................................................................................................... 14

12.0 Operational Control (AS14001; ref 4.46).........................................................................................................................15

13.0 Emergency Preparedness and Response (AS14001; ref 4.4.7)....................................................................................1513.1 Incident Management -OHSMS-PRO-108, OHSMS-PRO-109..........................................................................................1613.2 Emergency Management -OHSMS-PRO-111....................................................................................................................16

14.0 Monitoring and Measurement (AS14001; ref 4.5.1)........................................................................................................1714.1.1 Insert Company Name: Monthly Environmental Report...................................................................................................1714.2 Internal Auditing & Inspections...........................................................................................................................................17

15.0 Evaluations of Compliance (AS14001; ref 4.5.2)............................................................................................................17

16.0 Non-conformance Reporting & Corrective Actions (AS14001; ref 4.5.3) –OHSMS-PRO-124....................................18

17.0 Records (AS14001; ref 4.5.3)...........................................................................................................................................18

18.0 Environmental Management System Audit and Review (AS14001; ref 4.5 & 4.6)......................................................1918.1 Environmental checks......................................................................................................................................................... 1918.2 NCR’s.................................................................................................................................................................................. 2018.3 The Management Team......................................................................................................................................................2018.4 Management Review Meetings...........................................................................................................................................20

19.0 Definitions......................................................................................................................................................................... 20

20.0 EMS Register of Review..................................................................................................................................................... 23

Insert company and ABN

1.0 PURPOSE:As part of its overall strategic planning, Insert Company Name: has placed significant emphasis on maintaining and enhancing its reputation as an construction contractor that is capable of delivering projects in the various markets sectors in which it works, that meet or exceed its clients’ time, cost, quality, environmental and safety expectations.

The objective of this document is to provide Insert Company Name: with an Environmental Management System (EMS) that includes minimum standards, Procedures, Guidance Notes to assist in the management of the Environmental objectives throughout the various facets of its business, and to promote and implement a systematic process that will assist the company in achieving the delivery objectives of each project.

2.0 SCOPE (AS14001; ref 4.1)The EMS has been developed from the management commitment and key objectives of Insert Company Name: ’s Environmental Management Policies shall be adopted in conjunction with all relevant project specifications, drawings and other project documents.

This EMS is integrated with Insert Company Name ’s Quality Management Systems (QMS); and has been developed to comply with AS/NZS ISO 14001:2004, the Queensland Government Guidelines and all relevant legislation.

Throughout this EMS there is reference to company ‘Procedures’ and ‘Guidance Notes’, for further clarification of the functional responsibilities of relevant persons. It is important to note that the ‘Guidance Notes’ are for guidance purposes only, and that specific site conditions and relevant state based requirements should also be taken into consideration.

WARNING: Only the electronic copy of a document linked to the Master Document List on the server is controlled. To ensure that printed copies are current, they should be checked against the entry in that list prior to use.

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3.0 RESPONSIBILITY AND AUTHORITY (AS9001; ref 4.4.1)

3.1 Roles and Responsibilities

Position ResponsibilityDirectors Demonstrate commitment to the Environment by:

Allocating all resources necessary to effectively and efficiently manage safety risks across all of insert Company name: sites and offices;

In the event of a major incident, the Directors are responsible for liaising with media (if required to do so) and overseeing progress of incident investigations and any possible legal proceedings Defining, reviewing and monitoring the company Policies; Monitoring, reviewing and where necessary amending the companies objectives and

targets located within this management system; Reviewing Monthly Management Team reports.

Operations Coordinator

Demonstrate commitment to Environmental Management by ensuring that: Project Teams are provided with adequate support to manage OHS requirements; Ensure that the EMS is implemented and maintained on their projects; Ensure that the EMS is implemented and maintained in accordance with AS/NZS ISO

14001:2004; Monitor and review the internal inspection and audit programme to ensure implementation

and effectiveness; and Liaise with Regulatory Authorities where required to do so. Monitor ongoing companies environmental performance to identify key areas of risk; Ensure that all direct reports are appropriately skilled to undertake the roles that they are

performing; Monitor and ensure compliance with relevant legislation and the insert Company name:

EMS; Review WMS’s for their adequacy and effectiveness; Conduct Inductions on a needs basis; Review any incidents and where applicable prepare relevant incident reports, notifications

and preventive actions; Cease / quarantine work areas where unsafe practices are causing significant risk to the

environment ; Administer and issue Non-conformance Reports to companies or individuals not adhering

to relevant environmental requirements; Ensure that the Emergency and Incident Management Procedures are adopted as

required; Ensure that monthly EMS reporting requirements are achieved. Immediately cease work practices that have inadequate controls in place; and Ensure that appropriate levels of housekeeping are maintained at all times by all

contractors.

Employees Contribute to the process of identification, assessment and control of hazards (aspects) and risks (impacts);

Participate in training where appropriate to do so; Have involvement in:

- The development and implementation of WMS’s;- Incident investigations; and

Workplace hazard inspections. Follow the requirements of relevant Work Method Statements; Ensure that their actions do not put themselves, others or the environment at risk.

Subcontractors Ensure that project specific documentation is submitted prior to commencement on site; Ensure that their employees are provided with adequate information, instruction and

training to perform the required works;




Ensure that Work Method Statements are developed and implemented as required by relevant legislation; and

Immediately notify insert Company name: of any identified hazards / risks.

Organisation Chart (modify to suit)



Manager Director

Insert name

OHSEQ

Consultant

Operations

Coordinator

Administration

Manager/ Compliance

Representative

Return to Work

Coordinator

Maintenance Supervisor Administration Personnel

Driver

Operators

Diesel Mechanic Fitter


4.0

4.1 Environmental Management Policy (AS14001; ref 4.2)

ENVIRONMENTAL POLICYIt is the policy of insert Company name: to integrate environmental considerations into our business planning and operations to minimise negative impacts, and generate positive outcomes where possible.

Compliance to AS/NZS 14001 and all the relevant legislative requirements applicable to all its operations will be maintained at all times in order to maintain the highest possible level of environmental integrity at all work sites and in all environmental respects of the business.

The stated goal of insert Company name: is to leave all work sites in at least as undisturbed a condition after works are completed as they were prior to works commencing, and to eradicate and/or minimize all forms of pollution. We will measure various aspects of our environmental performance and seek to continuously improve our performance are fully embrace this across all levels within the company. We will provide our employees with awareness and training to help them make environmentally appropriate decisions.

GoalsSpecifically, the stated goals of insert Company name: are:

Minimize all forms of waste and dispose of any such waste in accordance with legislative requirements;

Reduce (or alleviate) all forms of pollutants to acceptable and compliant levels; Minimize noise in residential areas; Reduce any incidence of spillage to zero incidents; Minimize all forms of soil contamination; Alleviate all discharges to watercourses; and Prevent the transfer of pathogens between sites

ResponsibilityResponsibility for environmental matters will commence with the managing director and flows through all levels of the company. We will communicate information regarding our environmental management system and performance to customers, employees, suppliers, and the community via our web site and other means.

Insert Company name: Managing DirectorInsert Company name: 01/01/00




5.0 DOCUMENT CONTROL & RECORDS MANAGEMENT (AS 14001; REF 4.2) -OHSMS-PRO-127

Document Control and Record Keeping is to occur in accordance with relevant Legislative requirements, Standards and company Procedures.

For further information, refer to the following:

OHSMS-PRO-127 Document Control and Record Management

6.0 ENVIRONMENTAL ASPECTS (AS14001; ref 4.3.1)The Driver operators shall risk assesses the project using the WMS process and shall assess environmental aspects in consideration of all activities, products and services that may impact on the environment. This process will identify potential or actual environmental risks associated with an operation / project. Significant Aspects in conducting Insert Company name: business is Air, Water, Energy, Waste, Bio-Diversity and the Community.

The site specific Work Method Statement (WMS) VEA-OHSMS-103-2 form is to be used to identify potential environmental impacts associated with individual projects including all activities, products and services.

This checklist shall form the basis of a more comprehensive checklist (if required) that shall be used to undertake regular inspections of the Company’s activities in locations where the Company is active and to monitor and control these activities.

7.0 LEGAL AND OTHER REQUIREMENTS (AS14001; REF 4.3.2)Insert Company name: Management will ensure that it identifies and has access to the relevant legal and other requirements and changes. When notifications of Legislative changes affect the requirements of Insert Company name: Operations / Business activities then a review of the system will take place to ensure that relevant documents are addressed and the required training in the changes shall take place.

The Compliance Representative shall once per month and/or as advised by the Queensland Governments Legislative update notice or by other advice, such as from the Civil Contractors Federation Australia log on to the Queensland Governments Legislative update site.

Website> http://www.legislation.qld.gov.au and check by,

Comparing the ‘reprinted as in force date’ and the ‘reprint number’, on the cover of the Act and/or Regulation as per example: ‘Reprinted as in force on 10 December 2009’, ‘Reprint No. 9B’.

Where the Official Queensland Governments Legislative update advice is received by email and the notice states what legislation by name is repealed and/or amended, the complete act and/or the ‘section or part’ of the legislation shall be updated as required.

Where the change affects the operational performance a toolbox talk will be held at the site / operation or office covering the legislative change. If the change affects a SMWS the Operations



http://www.legislation.qld.gov.au/


Coordinator will ensure any SMWS or operational activity will be reviewed by the Operator/ drivers in the context of the change and those involved in using the SWMS will be trained in the SWMS again and then resign and date the same.

Where the change affects procedure or policy aspects then the Operations Coordinator shall ensure that the required up dates/changes are made to the management systems. The change will then be disseminated through a re-issue of amended documentation as per the document management process.

A change to Legislation is managed by the Compliance Representative and amendments made to reflect the changes in documents will be made by the Compliance Representative and/or the Operations Coordinator (depending on the extent of the change) In accordance with the document control process. The amended documents will be communicated to the workforce via a tool-box talk.

Insert Company name: subscribes to:

Website> www.legislation.qld.gov.au –The Queensland Governments Legislative update site – Insert Company Name:’s a subscriber to the notification services.

Civil Contractors federation of Australia (CCF) – financial member and subscriber Website> www.civilcontractors.com

Various Seminars and Government Industry Workshops Any changes to Legislation and other requirements shall be reviewed for relevance against Insert Company Name: OHSMS, Site OHS Risk Assessments and OHS Management Plans. Any relevant changes will be incorporated into the aforementioned documents.

7.1.1 Environmental Protection Act 1994 Applies to activities carried out above the Highest Astronomical Tide (HAT) and is enforced by the Environmental Protection Authority (EPA). This Act is supported by the Environmental Protection Regulation 2008.

Registers included under this act are:- Contaminated Land Register (CLR).- Environmental Management Register (EMR).

Both of these registers deal with land that has been found to have levels of contamination which is considered to be injurious to the environment.

7.1.2 Queensland Fisheries Act 1994

Applies to work under the Act and is enforced by the Department of Primary Industries and Fisheries (DPIF). All marine vegetation is protected and permits are required when working near mangroves.

7.1.3 Other Legislation and Regulations

Environmental Protection (Water) Policy 1997 - Applies to all Queensland waters.



http://www.civilcontractors.com/

http://www.legislation.qld.gov.au/


Environmental Protection (Air) Policy 2008- Applies to Queensland air environment.

Environmental Protection (Interim Waste) Policy 1996- Applies to the handling and disposal of waste.

Environmental Protection (Noise) Policy 2008- Deals with protecting Queensland’s acoustic environment.

Environmental Protection (Waste) Policy and Regulation 2000- Applies to the handling and disposal of waste.

Plant Protection Regulation 2002- Deals with Fire Ant Eradication Program.

7.2 Environmental Legislation & Regulations Register

The primary Acts and Regulations under which Insert Company Name: conducts its business are set out below.

The following list outlines the environmental legislation and regulations applicable to the Civil Construction Industry in Queensland.

Environmental Protection Act 1994 Environmental Protection (Air) Policy 1997 Environmental Protection (Noise) Policy 1997 Environmental Protection Regulation 2008 Environmental Protection (Waste Management) Regulation 2000 Environmental Protection (Water) Policy 1997 Waste Reduction and Recycling Act 2011 Waste Reduction and Recycling Regulation 2011

Planning and Environment Court Rules 1999 National Environment Protection Council (Queensland) Act 1994 Nature Conservation Act 1992

Coastal Protection and Management Act 1995 Coastal Protection and Management (Coastal Management Districts) Regulation 2003 Coastal Protection and Management Regulation 2003

Soil Conservation Act 1986 Soil Conservation Regulation 1998 Fisheries Act 1994 Plant Protection Regulation 2002 - Fire Ant Movement Controls

A comprehensive list of additional Acts and Regulations that could apply can be located on the Civil Contractors Federation Website. (Refer to section 15.0 above)

These Acts or Regulations are enforceable by law and non compliance could lead to heavy fines being imposed on the company and/or the employee(s) responsible for the transgression.



https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/W/WasteRedRecR11.pdf

https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/W/WasteRedRecA11.pdf

https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/E/EnvProWateP09.pdf

https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/E/EnvProtWaMR00.pdf

https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/E/EnvProtR08.pdf

https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/E/EnvProtNoPo08.pdf

https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/E/EnvProtAirPo08.pdf

https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/E/EnvProtA94.pdf


Officers policing these acts have the authority to stop work, confiscate equipment , levy fines and institute legal proceedings in instances where there is or is likely to be an event that could cause environmental harm.

A risk assessment of the organizations’ environmental aspects is to be conducted at least once per annum for Insert Company Name:.

WMS/ Risk Assessment

The Operations Coordinator shall nominate a Driver/Operator for each project that is undertaken.

The Driver/Operator shall prepare a project specific risk assessment using VEA-OHSMS-FORM-103-2SE- WMS SITE EVALUATION to address the environmental aspects identified in the EMS as well any others that may develop from time to time.

Potential risks, both significant and insignificant, shall be identified in the EMS and assessed as to whether there is a requirement for the development of a procedure for their control and monitoring.

8.0 OBJECTIVES & TARGETS (AS14001; ref 4.3.3)

Performance and Monitoring

Objective Measure and Monitor Insert Company Name: Environmental performance.

Target i. EHS Monthly reports to be developed and reviewed by the Directors and relevant stakeholders.

EMS System (Development & Compliance)

Objective Review of EMS

Target i. Review of EMS for relevance and effectiveness, to occur on an annual basis as a minimum.

Environmental

Objective To prevent any activity undertaken by the business from harming the environment beyond the extent allowed by any relevant legislation.

Target i. Achieve Zero incident rate by Insert a suitable date:. Have no notices issued by any relevant regulatory authority.

Environmental

Objective To reduce land-fill waste produced by office and the workshop.

Target Introduce appropriate recycling bins by Insert a suitable date:

The objectives and targets noted above will be monitored and reviewed on a quarterly basis by the management team.

9.0 ENVIRONMENTAL MANAGEMENT PROGRAMS (AS14001; REF 4.3.4)Insert Company Name: ’s monthly management report shall include a section for reporting on the Company’s EMS including but not limited to:




The designation of responsibility for achieving the Company’s objectives and targets. Reporting performance against the Company’s objectives and targets. Setting time frames for these targets. The Operations Coordinator shall compile the statistics as required for the monthly

management report. The Operations Coordinator shall maintain his operational statistics, utilising the weekly

checklists, NCR’s, etc.

10.0 STRUCTURE AND RESPONSIBILITIES (AS14001; REF 4.4.1)

Position ResponsibilityDirectors Demonstrate commitment to an Environmentally responsible company by:

Allocating all resources necessary to effectively and efficiently manage risks across all of Insert Company name: sites and offices;

In the event of a major incident, the Directors are responsible for liaising with media (if required to do so) and overseeing progress of incident investigations and any possible legal proceedings Defining, reviewing and monitoring the company Policies; Monitoring, reviewing and where necessary amending the companies objectives and targets

located within this management system; Reviewing Monthly EMS reports.

Operations Coordinator Demonstrate commitment to Environmental Management by ensuring that: Project Teams are provided with adequate support to manage Environmental requirements; Ensure that the EMS is implemented and maintained on their projects; Ensure that the EMS is implemented and maintained in accordance with AS/NZS ISO

14001:2004. Monitor and review the internal inspection and audit programme to ensure implementation

and effectiveness; and Liaise with Regulatory Authorities where required to do so. Monitor ongoing site Environmental performance to identify key areas of risk; Ensure that all direct reports are appropriately skilled to undertake the roles that they are

performing; Monitor and ensure compliance with relevant legislation and the Insert Company Name:

EMS; Review WMS’s for their adequacy and effectiveness; Conduct Inductions on a needs basis; Review any incidents (environmental or safety) and where applicable prepare relevant

incident reports, notifications and preventive actions; Cease / quarantine work areas where unsafe practices are causing significant risk to workers

undertaking the activity / other people in the area; Administer and issue Non-conformance Reports to companies or individuals not adhering to

relevant safety requirements; Ensure that the Emergency and Incident Management Procedures are adopted as required; Ensure that monthly Environmental reporting requirements are achieved. Immediately cease work practices that have inadequate controls in place; and Ensure that appropriate levels of housekeeping are maintained at all times by all contractors.

Employees Contribute to the process of identification, assessment and control of hazards (aspects) and risks (impacts);

Participate in Environmental training where appropriate to do so; Have involvement in:

- The development and implementation of WMS’s;- Incident investigations; and

Workplace hazard inspections. Follow the requirements of relevant Work Method Statements; and




Ensure that their actions do not put themselves, others or the environment at risk.Subcontractors Ensure that project specific Environmental Management documentation is submitted prior to

commencement on site; Ensure that their employees are provided with adequate information, instruction and training

to perform the required works; Ensure that Work Method Statements are developed and implemented as required by

relevant legislation; and Immediately notify Insert Company name: Management of any identified hazards / risks.

11.0 COMPETENCE, TRAINING & DEVELOPMENT (AS14001; REF 4.4.1) OHSMS-PRO-107

11.1 TrainingTraining shall be provided in a variety of forums to ensure employees and subcontractors understand the relevant Environmental issues in their workplace. These forums shall include, but are not limited to:

Formal training provided by Registered Training Organisations; Training and Information sessions provided by Insert Company Name:; Site Induction Training (including issue and use of PPE, Housekeeping, Organizational Policies,

Site Safety Rules, Hazard Identification and Risk Control measures); Toolbox Meetings; and, Emergency Evacuation Drills.

11.2 Training Needs Assessment & PlanningTraining / Business needs are identified based upon a variety of factors, which include, but are not limited to:

Training requests or recommendations developed from the Performance Management Review process; and

Training needs identified for an individual who is required to perform a particular task on a project.

For further information, refer to the following procedures and forms: OHSMS– PRO– 107 Training Procedure OHS– WHS – 105-12 Training Book Evaluation Form

11.3 Training RecordsRecords of all training undertaken shall be retained. Site based training (e.g. Induction) records shall be retained on site for verification and planning purposes, while all Insert Company Name: employee training records shall be retained on the company’s Training Register.

For further information, refer to the following procedures and forms: VEA-OHSMS-104-24 Visitors Register VEA-OHSMS-105-1 Site Induction Register




12.0 COMMUNICATION & CONSULTATION (AS14001; ref 4.4.3) - OHSMS-PRO-119

12.1 Communication

Insert Company Name: shall ensure appropriate forums are conducted and other means of disseminating information pertaining to environmental management issues are utilised throughout all business activities. Information to be disseminated across all levels of the business may include, but not be limited to:

Changes to Environmental legislative requirements; Changes to company Policies, Management Plans, Procedures or Guidance Notes; Company Environmental performance results; and Relevant Safety News, Alerts or Bulletins.

Meetings shall be conducted at regular intervals across all areas of the business, including:

Project Team Meetings; Pre-Start Meetings; and Toolbox Meetings.

Environmental information (including the consultative arrangements) shall also be disseminated across the business by other means, including:

Notice Boards; Meeting Minutes; and Memorandums; Inductions (Corporate and Project based). Intranet; Email;

12.2 ConsultationConsultative arrangements provide opportunities for Insert Company Name: to seek feedback and stimulate discussion with employees regarding Environmental issues; and forums for employees to contribute to planning and managing workplace EHS.

In addition to the hazard identification and risk management planning process, consultation shall occur in the various meeting forums at both the office and on site.

12.3 Consultative CommitteeA Consultative Committee representing a cross section of employee levels; with meet on a need be basis as a means of communicating and consulting on workplace health and safety issues. These issues may include, but are not limited to discussing and gaining opinion and feedback on proposed changes to company EMS Procedures, initiatives and the implications of any legislative changes that impact on this EMS.

The committee is comprised of employees representing the following:




The Management Team; Driver Operators;

For further information, refer to the following procedure and forms: VEA-OHSMS-PRO-117 Communication and Consultation VEA-OHSMS-105-2 Toolbox Talk

13.0 OPERATIONAL CONTROL (AS14001; ref 4.46)The Company’s execution of its construction activities shall be planned so as to: Have documented procedures in place intended to manage the potential for any

environmental harm. Stipulate operating criteria and. Ensure that subcontractors and suppliers are included in the information loop. Ensure that issues requiring attention to minimise or eliminate any environmental harm

are addressed promptly.

The Company has documented generic work procedures (Environmental Management Plans) for a number of activities that could impact on the environment.

Management shall establish and implement existing and new work procedures as required and maintain these and all other work procedures to ensure compliance with environmental objectives and targets. Management shall be responsible to ensure that all relevant stakeholders i.e. employees, subcontractors and suppliers are made aware of the required work procedures.

Awareness of work procedures shall be communicated to relevant stakeholders via tool box talks and specific training if required. The Managing Director shall be responsible to ensure that the Operations Manager has discharged his obligations in this regard.

14.0 EMERGENCY PREPAREDNESS AND RESPONSE (AS14001; ref 4.4.7)

The Operations Coordinator will carry out a regular review of its emergency procedures and response in relation to risks and capabilities including analysis of monthly statistics of NCR’s, incidents, etc.

The Operations Coordinator shall issue a specific selection of Safety Data Sheets (SDS) on tailored basis. A record of what has been issued to whom shall be recorded in the SDS register. A master file shall be held as a hard copy in the office.

The Operations Coordinator or his delegate shall maintain a register of the individual SDS’s contained in the folder and ensure that those that become redundant (5 years after date of issue by the supplier) are replaced.

The Operations Coordinator shall include an Emergency Response Policy in the WMS process that shall include but not be limited to:

- Potential environmental risks for the site and area e.g. fire, ASS, fuel spillage, flooding, winds, etc.




- The actions to be taken in case of emergencies identified.- Warning sequence in case of (serious) environmental spills.- Key personnel from the company.- Local emergency contact numbers, locations and type of service.

The Operations Coordinator shall ensure that a “Spill Response Kit”, appropriate to the risk that has been identified, is available on site.

14.1 Incident Management -OHSMS-PRO-108, OHSMS-PRO-109All incidents that occur on a Insert Company Name: Project are to be reported and investigated as required by the relevant Procedures; all subcontractors must report all incidents to Insert Company name:

For further information, refer to the following Procedures and Forms:

VEA-OHSMS-PRO-108 Incident Management Initial Response VEA-OHSMS-PRO-109 Incident Management Reporting and Investigation Procedure VEA-OHSMS-106-1 Incident Report Form

14.2 Emergency Management -OHSMS-PRO-111Insert Company Name: ensures that all Projects have adequate controls in place to prevent and manage emergency situations, through implementation and monitoring of these controls outlined in the relevant procedure. All emergency response actions / plans for a project and/or operation are to consider site specific situations. Emergency plans are to be reviewed at least once per project and are scheduled on the performance calendar.

OHSMS-PRO-111 Emergency Management Procedure

15.0 MONITORING AND MEASUREMENT (AS14001; REF 4.5.1)Monitoring and review of the company’s OHS Management Policies and this OHSMS will occur annually (as a minimum) to assess for adequacy and effectiveness,

The review process will take changes to Legislation, Standards and company performance indicators (e.g. Audit Results and Non-conformance Reports) into consideration.

All equipment used to test relevant environmental and safety conditions (e.g. Noise, Air Quality etc) shall be appropriately calibrated to the relevant standard (and records of calibration made available) and used by a suitably qualified person.

15.1.1 Insert Company Name: Monthly Environmental Report

The Insert Company Name: Monthly Environmental Report collates important Environmental data into the database company data base for performance indication purposes. Specific requirements of the Insert Company Name: Monthly EMS Report Include:

Submitting the report to the Directors on the last Thursday of each month.




15.2 Internal Auditing & InspectionsInsert Company Name: will, monitor and measure the elements of the EMS and the effectiveness of the control measures in place on its construction projects and in its offices, by implementing an audit schedule and by conducting regular inspections on sites to ensure adequacy and effectiveness of the controls.

Subcontractor Environmental audits are conducted by the Operations Coordinator and/or nominated person on an annual basis using a system form.


VEA-OHSMS-PRO-126 Audits, Inspections and Monitoring Procedure VEA-OHSMS-Internal Management system 122-8 Audit VEA-OHSMS-Subcontractor HSE 122-6 Audit VEA-OHSMS-Safety Walk Through Report-104-23

16.0 EVALUATIONS OF COMPLIANCE (AS14001; REF 4.5.2)The Company has established a procedure for periodically evaluating its compliance with the legal requirements that are applicable to its environmental, safety and other aspects. The Compliance representative maintains the overall list. The overall list was designed after reviewing most of the current projects and will be updated twice a year by making use of Go-Print documents, various web-sites and the newest contracts.

17.0 NON-CONFORMANCE REPORTING & CORRECTIVE ACTIONS (AS14001; REF 4.5.3) –OHSMS-PRO-124Insert Company Name: shall issue and closeout of Non-conformance Reports (NCRs) to Contractors, Subcontractors, Suppliers and Insert Company Name: employees for breaches in Quality, OH&S and Environmental Management requirements.

Non conformance identification both actual and potential shall be managed by: daily casual inspections weekly and monthly formal inspections recording of incidents and complaints discussion at monthly meetings

Examples of a non conformance would be: a complaint, environmental incident, non compliance with items listed in the Weekly Check List, etc. The raising of NCR’s shall be carried out by the Driver/Operator and/or the Operations Coordinator.

The corrective action resulting from a NCR shall be approved by the Operations Coordinator or his nominated representative was applicable.

Potential nonconformities are to be assessed and preventative actions are to be implemented.




The Driver/Operator shall take all steps necessary to prevent the incident or action that resulted in the raising of the NCR from occurring again.

Corrective action shall be implemented by the Site Supervisor as soon as possible after the non conformance or incident becomes known.

The system for receiving, filing and the competition signing off of NCR’s shall be done as detailed in the Company Quality Plan.

The Operations Coordinator will ensure that any perceived breaches of legislative requirements are reported to the relevant regulatory agencies.

Subsequent to any departure from the EMS the Operations Coordinator will complete and supply to the client’s representative a NCR as soon as practicable after the event.


VEA-OHSMS-PRO-124 Non-Conformance VEA-QMS-Non-Conformance Report-122-4

18.0 RECORDS (AS14001; ref 4.5.3)

The Operations Coordinator shall ensure that the records of training are created and maintained.

The Driver/operators shall be responsible for ensuring that the project inspection records are created and maintained and handled appropriately until handing them over to the Operations Coordinator.

The Compliance Representative shall be responsible for the maintenance of records of; Issue, update and maintenance of Environmental Management System Manual, Internal and external audit records, Library and/or external links to legal and other requirements

A central filing system shall be utilised for all documents and electronic data relating to the companies operations and the management system.

All controlled documents shall be identified by a unique number or other appropriate method to ensure that all records can be filed in the correct file and accessed easily.

Typical environmental records shall include but shall not be limited to:

1. EMP(C)’s.2. Equipment register and calibration

records.3. Non conformance reports (NCR’s).4. Test reports.5. Complaints register form.6. Licenses and Authorities.7. Training register.8. Audit records.




The records shall be kept on file for the period specified by the contract or statutory regulations or as determined by the Managing Director. Records shall be archived at an approved place and a record of the archived files shall be kept.

Electronic data shall be backed up regularly to safeguard against computer error or failure. Where considered necessary, procedures shall be documented for the backup of all computer files.

19.0 ENVIRONMENTAL MANAGEMENT SYSTEM AUDIT AND REVIEW (AS14001; REF 4.5 & 4.6)

19.1 Environmental checks Environmental checks of the area of works sites shall be conducted at each project prior to works being started the driver/operator. Due to the over fact that the over whelming majority of the works being completed are a single visit project.

The Operations Coordinator shall determine whether specific training is required by any employees responsible for the conducting of checks.

The Operations Coordinator shall be responsible for ensuring that the environmental checks occur at each project on a daily basis and that the forms are filled out and are in the system.

The individual assigned to conduct audits shall be a competent person with either qualification or extensive experience in the conducting of audits. All audits are to be recorded and records to be available for review.

The frequency of these audits could vary, as required, depending on the environmental importance of the organisational activity or works being carried out and on the results of previous audits carried out. Audits of the organisation and/or EMS will be based on AS14001 and conducted by the client, client representative, CER or other nominated person or organisation.

19.2 NCR’sNCR’s shall be raised when actions are required to rectify any issues identified during audits which could not be addressed during the audit/inspection or within 30 days of the audit unless otherwise required.

19.3 The Management TeamThe Management Team shall review the Environmental Management System prior to the setting of Financial Budgets, of each year and/or on a significant change in the organization.

Issues for discussion at this review meeting shall include the Policy, Objectives and Targets, Legislative Requirements, Audit Results, Training, etc, or any other issues as are deemed to be relevant at the time.

19.4 Management Review MeetingsThe directors, or their delegate, shall conduct documented monthly management review meetings and further meetings on an as need basis at which the following shall be discussed:

Effectiveness of the Environmental Policy, Environmental Management System, Plans, Procedures and Guidance Notes.

Review responsibilities for relevance and functionality.




Review of workplace Safety Management; Implementation of incident prevention programmes. Changes to Safety Management Standards, Legislation and the requirements of

relevant government bodies. Safety issues, Non-conformances, etc. Potential preventive and / or corrective actions.

20.0 DEFINITIONS

Definitions

1- Environmental Aspect (Aspect)- Element of an organisation’s activities, products or services that can interact with the environment.

2- Environmental Impact (Impact)- Any change to the environment wholly or partially resulting from an organisation’s

activities, products or services.

3- Environmental Objective (Objective)- Overall environmental goal, arising from the environmental policy, that an organisation

sets itself to achieve.

4- Environmental Target (Target)- Detailed performance requirement applicable to the organisation that arises from the

objectives and that needs to be set and met in order to achieve those objectives.

5- Environmental Control- The process of controlling an organisation’s activities to achieve the environmental

objective.

6- Nonconformity- The non-fulfilment of a requirement.

7- Preventative Action- An action to eliminate the cause of a potential nonconformity.




The overview of the Environmental Management system in general terms




21.0 EMS REGISTER OF REVIEW

Version Date: Insert a suitable date: Version No: 0

Revised By: Role: Operations Coordinator

Authorised By: Role: Managing Director

Section: Description of Amendments Version Date

