Environmental Management System

BY CDR ALOK MOHAN

PDOECL celebrates world quality week commencing 10 Nov 2014:- Theme of the day

“Uniting the world with environmental friendly Ship Building”

Environmental management involves the management of all components of the both living and non-living

This is due to the interconnected and network of relationships amongst all living species and their Habitats

Environment protection can start from the very root, i.e. from around our self

Avoid use of motor vehicles use bicycle or walk downDiscipline yourself not to use air-conditioner Reduce using Electricity, Petrol, Diesel etcEducate people about recycling reusing plastic, glass etc

Help protecting environment by

1. Clean, efficient, and cost-effective forms of renewable energy2. Raise emission standards in all carbon-emitting vehicles3. Buy and consume foods and other products that are locally

grown/manufactured to cut down on transportation fuel consumption

4. Educate people around the world about the side-affects of human overpopulation, and practice contraception

5. Allow the development of clean green energy

What is an EMS?Systematic way of managing an organization’s environmental affairsBased on Plan-Do-Check-Act Model (PDCA)Focused on Continual Improvement of systemAddresses immediate and long-term impact of an organization’s products, services and processes on the environment. A tool to improve environmental performance

Based on the P-D-C-A Model, Plan-Do-Check-ActEMS Model

Policy

Planning

Implementation

CheckingCorrective Action

ManagementReview

EMS Model Based on the P-D-C-A Model, Plan-Do-Check-Act

Why Implement an EMS?Struggling to stay in compliance and keep track of regulations/lawsEnvironmental management is just one of many responsibilitiesEstablish a framework to move beyond complianceVehicle for positive change; improved employee morale, enhanced public imageEmployee turnover

Why Implement an EMS?

Helps to identify the causes of environmental problems.better to make a product right the first timecheaper to prevent a spill or other accidentcost effective to prevent pollution Trade and competitive issuesInconsistency in environmental regulation and enforcementMany individual parts may already

be in place – just need to unify under the EMS umbrella!

ISO 14000: A series of standardsCreated by the International Organization of Standardization, a non-governmental organization (NGO) established in 1947

ISO is a worldwide federation of national standards bodies from over 100 countries; American National Standards Institute (ANSI) is US representative. They have created many standards

ISO 14000 FamilyA series of guidance documents and standards to help organizations address environmental issues. Ones below deal with EMS.

14001: Environmental Management Systems14004: EMS general guidelines14010: Guidelines for Environmental Auditing14011: Guidelines for Auditing of an EMS14012: Auditing - Qualification criteria

To Whom Do these Standards Apply? Standard is VoluntaryLarge and Small Business & IndustryService Sectors (hospitals, hotels, etc.)City and County GovernmentApplicable to all types of organizations, of all sizes anywhere in the world

Becoming ISO 14001 certified

• ISO 14001 is the only certification standard• Registration body examines EMS for conformity to the ISO 14001

standard• Not a compliance audit, an EMS audit• Facility awarded registration• Does NOT mean that products are more environmentally friendly• Does mean have a documented EMS that is fully implemented and

consistently followed

Env. Policy 4.2 Document control 4.4.5

Env. Aspects 4.3.1 Operational control 4.4.6

Legal and other req. 4.3.2 Emergency preparedness and response 4.4.7

Obj. and targets 4.3.3 Monitoring and measurement 4.5.1

Env. Mgmt. Program 4.3.4 Corrective/preventive action 4.5.2

Structure and Responsibility 4.4.1 Records 4.5.3

Training, awareness, and competence 4.4.2 EMS audit 4.5.4

Communication 4.4.3 Management Review 4.6

EMS documentation 4.4.4

Requirements in ISO 14001

ISO 14001 Key Elements

Policy Statement Identification of Significant Environmental ImpactsDevelopment of Objectives and TargetsImplementation Plan to Meet Obj. and TargetsTrainingManagement Review

How you meet the elements is up to you

ISO 14001 Policy Statement (Section 4.2)Management’s declaration of commitment to the environment. Policy Statement

3 Main Elements (Big 3)Commitment to ComplianceCommitment to Prevention of Pollution, and Commitment to Continual ImprovementBroader definition of pollution preventionAvailable to Interested Parties

EMS Policy StatementMust be appropriate to the nature, scale and environmental impacts of the organization’s activities, products or servicesProvides a framework for setting and reviewing objectives and targetsWay of communicating environmental mission internally and externallyBroader definition of pollution prevention than EPA’s: not just source reduction,

but also recycling, treatment, disposal, and material substitution

HOW TWO COMPANIES COMMUNICATED THEIR POLICY STATEMENT TO EMPLOYEES

Aspects and Impacts (Section 4.3.1)

An organization evaluates and addresses its own significant aspects, including non-regulated aspectsMay be positive or negative

Think from the fence line:Aspect: Cause or Input: Element of an organization’s activities, products, or services which can interact with the environmentImpact: Effect or Output: Any change to the environment, whether adverse or beneficial, resulting from an organization’s activities, products, or services

Aspects and ImpactsConsider:

Air emissionsSolid/hazardous wasteWater effluentsContamination of landNoise, vibration and odorLand use, energy use, water useRaw material and resource usePositive environmental issuesExample:Aspect - Radioactive materialImpact – Transportation and storage issues;

Environmental contamination

Encampment

Lead Responsibility - Fish and Wildlife Division, Compliance Division, and Planning Division

Environmental Aspects

Input (raw material and labor)

Conservation

Soil disturbance leading to Erosion and SedimentationAccidental Spillage - Vehicle /Helicopter/Equipment fluidsGray water

Soil disturbance leading to Erosion and SedimentationAccidental Spillage - Vehicle/Helicopter/Equipment fluidsGray water

Accidental Spillage - Vehicle/Helicopter/Equipment fluidsGray water

Fuel Consumption - Use of a Nonrenewable ResourceTraining within a Natural Environment (Plant, Wildlife, Wetlands)Training within species habitat

Disposal of Spill ResidueDisposal of Solid WasteDisposal of Hazardous Waste

Particulate Matter from Operating Vehicles Off-roadAir Emissions from equipment and vehiclesOutdoor burning - PM

Surface Water Impacts

Waste Impacts

Soil Impacts

Air Impacts

Groundwater Impacts

Resource Impacts

Nuisance Impacts

Environmental Aspects

Ranking (4.3.1)

The organization shall establish and maintain procedures to identify its environmental aspects in order to determine those which can have a significant impact on the environment.Rank aspects and impacts in order to assess their significanceCompany-specific

Ranking/Significance Scoring

Consider:Environmental Concerns

Regulatory/legal exposure; health/env. risks; conservationBusiness Concerns:

Effect on the public image; community concernsCost savings; cost recovery period; equipment/facility

Other issues:Scale, duration, and zone of impactProbability of occurrence - frequent, likely, possible,

rarely, unlikelySeverity of impact - catastrophic, severe, moderate,

Legal and Other Environmental Requirements (4.3.2)

Setting legal framework for the EMS

have a procedure to identify and access the legal requirements: state, federal, local

have a documented system for keeping up-to-datecommunicate to the right peopleIndustry-specific requirementsCMA Responsible CareInt’l. Chamber of Commerce (ICC) Charter Other voluntary requirementsEPA Climate Wise, Waste Wise, 33/50 ProgramGreen Seal

Review policy

Determine significant impacts

Determine legal/other requirements

Planning (4.3)

Establishobjectives/targets

Develop Env. Mgmt. program

Objectives &Targets (4.3.3)

The organization shall establish and maintain documented environmental objectives and targets.Can include commitment to:

reduce waste reduce or eliminate release of pollutantdesign product to minimize environmental impact in production, use, and disposal.Be realistic. Keep objectives simple, flexible, and measurable.

Objectives &Targets (4.3.3)Reduce generation of hazardous wasteImprove indoor air quality by reducing solvent odorsPrevent spills Reduce electrical useReduce spent solvent by 80% by 01/2015Reduce emissions by 90% by 05/2015Max. of 2 /yr. by 2015Reduce electricity use by 10% by 08/2015

Implementation (4.4)

Structure/responsibility (4.4.1) Training, awareness, & competence (4.4.2) Communication (internal/external) (4.4.3) Env. Mgmt. System Documentation (4.4.4) Document control (4.4.5) Operational control (4.4.6) Emergency preparedness

and response (4.4.7)Sections overlap: For example, 4.4.2 and 4.4.6 require that employees have info. on

EMS as well as knowledge of environmental impacts from operations and activities

Document Control (4.4.5)ManualsProceduresControls

Checking/Corrective Action (4.5)

Monitoring andMeasuring (4.5.1)Records (4.5.3)

EMS Auditing (4.5.4)

Non-conformance andCorrective/Preventive Action (4.5.2

Monitoring & Measuring (4.5.1)

The organization shall establish and maintain documented procedures to monitor and measure ... the key characteristics of its operations that can have a significant impact on the environment.Track how well the system is workingMeasure the key characteristics of those activities that can have significant impactsAnalyze the root causes of problems

Records (4.5.3)

The organization shall establish and maintain procedures for the identification, maintenance and disposition of environmental records

Include - training records, audits, management reviews

Management Reviews (4.6) Reviews EMS to ensure its continuing suitability, adequacy and effectivenessReviews process to ensure necessary information is collected for evaluationReview must be documentedConsider changes to:

policyobjectivesother EMS elements

Thoughts on EMSAttend an overview class (need a champion, know what’s coming)Start with gap analysis or “road map”6-18 months to design and fully implementWork in teams or task groupsStaff resourcesIncorporate Health and Safety?Level of Involvement of Suppliers/ContractorsTraining (internal/lead auditor, overview)Using an accredited trainer/registrar