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Enterprise Structure in Fusion Oracle

In Cloud it is Enterprise Structure

Enterprise Division Legal Entity Primary Ledger Business Unit Inventory Sub Inventory Locator

In EBS it is Multi Org Structure

Business Group Legal Entity Ledger Operating Unit Inventory Sub Inventory Locator

Going on each entity of Enterprise Structure

Enterprise is nothing but a Company top level on the whole say for instance L&T. Enterprise is not a Business Group. In

EBS Business Group is the top level entity where the decision making, Management information, Payroll is maintained

but in Enterprise Structure, Enterprise is just a top level and no much details are maintained.

Division – This is optional setup and is implemented in Human Capital Management

Legal Entity -- Management Information, Decision making, business strategy, Payroll, company registration details are

maintained at Legal Entity initially this was done at BG

Primary Ledger – Financial/GL setup, financial accounting structure is maintained, Maintain of COA, 3’Cs are defined,

Multiple ledgers are defined based on the line of business.

Business Unit –Operating Unit where we Operate the business structure like Purchasing, Payables, OM etc. Transaction

are maintained here. Manage the security based on the location and hence define the number of operating units.

Inventory – Stocking Location where me maintain material transaction.

Sub-Inventory – Maintained in different locations and is defined under main inventory.

Locator – Under Sub Inventory if we want to maintain in some section rack we need to define the locator.

Now to start with configuration defined above in EBS who does what is been decided by the PM of the Project. This is

done by defining the responsibilities say for HRM to define Organization, Financial Responsibility to define Ledgers, LE

etc. and SCM Responsibility for defining the Inventory setups

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As we don’t have responsibility we define the Role here in Cloud. Now PM to track the configuration status online he

needs to define one Implementation Project for all the applications or individual Implementation Project for

Procurement Module, one for Financials etc.

Defining the Implementation Project is not mandatory, it is only defined to tract the status of the configuration setup

done generally by the PM. All the setup can be directly defined using the offerings.

Now we define the Implementation Project

Navigation Users Setup and Maintenance then select Implementation Project

Now click the ( + ) Create

Feed the data as below and click on NEXT

The below you would only see the Offerings that you have subscribed for.

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We can select all the Offerings or only applicable, here we select only Financials Offering.

Finally click the Save and Open Project.

Click on DONE

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Click on LT_Implementation Project, the one created in the earlier step

Now Individual Task can be assigned to the user say one user for OM, one for Financial, one for Manufacturing.

So open the Implementation Project then select the Task and click on Assign Tasks, multiple users can be assigned to a

single Task.

One can also set the Status by clicking on Edit Status and set the status of the Task assigned.

Now we shall proceed with defining the Enterprise Setup.

Note: We can only have only one Enterprise defined and not multiple.

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Defining the Enterprise, click on Manage Enterprise HCM Information

Edit and Submit

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Next defining the Legal Entity say L&T Info Tech, L&T Cements

Here we define the Legal Address by clicking on Manage Legal Addresses where the registered company is located.

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Click on Create and fill in the required details.

Next define the Legal Entity Registrations

Select Manage Legal Entity Registrations Then Legal Entity -- Create New -- Apply and Go to Task

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Here above in Legal Addresses use the one defined in the earlier step then Save and Close

Next we need to define the Primary Ledger, before defining Primary Ledger we have pre-requisites to be define, we

need to define the 4 C’s (COA, Currency, Calendar, Accounting Methods)

First let’s define COA – Chart of Accounts which is a Flex Fields, these are not standard fields and depends/different

from Business to Business. These is also known as Accounting Flex Fields say 4 Value Sets Company, Department,

Location, Account.

Note: Additional in Cloud we have COA Instance which was not available in EBS. First we define COA Structure then

assign to COA INT (COA Instance) later assign the COA INT to Primary Ledger. One advantage is with the help of COA INT

one can use the COA Structure for different entities (One for IND and one for USA Entity), say different Value sets can be

defined at COA INT level one for INDIA and one for USA and then the COA INT be assigned to the Primary Ledger of the

said entity. In EBS the same can be achieved by defining a different COA Structure all together.

Begin with defining the COA Value Set.

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Click on Create ( + )

Module is added while creating Value Set only in Cloud as this Value Set can only be used for the defined Module.

Then Save and Close, repeat the same for other Value set DEPT, LOCATION, ACCOUNT etc.

Next we define the Mange COA Structure, here we list all the segments one by one, Select the Module General Ledger

then search

You would find the KFF Name Accounting Flexfield, then click on Manage Structures, select Create

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Below you define the Structure then SAVE to enable the Create Segment Button ( + )

Define the Segment Code, sequence number from 1 to 4 respectively, assign the Value Set created previous step, assign

the Column Name say Segment1, Segment2, Segment3 accordingly and finally the Segment Labels then SAVE and CLOSE

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Follow the same for remaining 3 Segments DEPT, LOC, ACCOUNT etc.

Select Segment Label as Balancing Segment, Cost Center Segment, Manage Segment, Nature Account Segment

accordingly

Now define COA INSTANCE by clicking in Manage Structure Instances, select Create ( + ) or there is a separate link

Manage Chart of Accounts Structure Instances

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Create the COA Instance and define the Structure Name created in previous step, this will display the Structure that you

have defined. If we want to edit the Structure and change the Value set by selecting it, click on edit and change the value

set accordingly.

Edit the Value Set Code and enable Required this is mandatory this is application only for Accounting Fellfield and not for

all the Flexfields. Repeat for all the 4 Segments defined (COM, DEPT, LOC, ACCOUNT)

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Once the COA INT is defined we need to validate the Structure and Structure Instance created, in EBS we compile and

validate at Structure Level but in Cloud we do that in Application Level.

To do so click on Deploy Flexfield when clicked it will validate and compile all the COA that are created @ General Ledger

application level.

After the Deploy Flexfield is submitted

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Once Completed the Successfully, one can see Deployment Status enabled.

Next define the Value set values by searching for the Value Set and click on Manage Values, select create ( + ) to add

values. Then SAVE and CLOSE

Similarly do the same for DEPT start with dummy Value 0000 NO DEPT and then continue defining the departments.

Continue the same for LOCATIONS and ACCOUNTS.

Next Manage Accounting Calendar it’s the Financial Calendar.

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Now if any transaction is missing and the same needs to be adjusted we can set the frequency by selecting one of the

option as below.

Once we click on NEXT system will generate 12 Periods as we have selected Monthly as period frequency and in a year

they are 12 Months. If we enable Budgetary control only then this calendar can be used only for Budget and not for

General Ledger and Budgetary Control is a separate module in Fusion.

When NEXT is clicked the Periods are generated and finally click on SAVE and CLOSE

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Next is Manage Currencies no setup needs to be define as all the currency are pre-defined.

Next is Accounting Methods which is available with Sub-Ledger.

Navigate to Payables Show – All Task then select Manage Accounting Methods as below. Here also we use the seeded

one and we don’t generally create a new one. Even if we want to create a new one we copy a Standard one and create

one new and update the changes.

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Now all the pre-requisites to define the Primary ledger is completed as we have defined the below

COA Structure and Instance

Currency

Calendar

Accounting Method

So now we define the Primary Ledger

Navigation General Ledger Manage Primary Ledgers – Click on Create ( + ) and assign the 4 C’s that was defined

Here If we notice we have assigned the Chart of Accounts Instance which in-turn has the COA Structure attached

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Then SAVE and EDIT TASK LIST

Next we need to Specify Ledger Options – Search for the defined Ledger and click SAVE and CLOSE

Enter the specified values and we notice the Retained Earning Account are the COA that we have defined (Company,

Dept, Location, Account) then select SAVE and CLOSE

Finally as in EBS we select COMPLETE and now is Cloud we perform Review and Submit Accounting Configuration only

then the Ledger can be used for financial transaction. Click on SUBMIT.

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When we SUBMIT it will in-turn submit a Concurrent Program.

Navigate Navigator Tools Schedule Processes

To view the Programs.

Here are the Programs that are Submitted.

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Now we need to associate Legal Entity to the Primary Ledgers

Navigate General Ledger Select All Task Assign Legal Entities

With the searched Ledgers search the Legal Entity and assign it.

Then Finally we need to associate Legal Entities with the Balancing Segment Values.

Then SAVE and CLOSE.

By now we have defined the Enterprise, legal Entities, Ledgers and associated Legal Entities with Ledgers and Legal

Entities with Balancing Segment.

Thanks!!!!