enterprise collaboration change management: 5 tips to ensure success
DESCRIPTION
Enterprise social seems like a Catch-22—if you do stand it up and don't get an 80% increase in productivity if feels like a failure; if you don't stand it up then you're left in the dark ages. What's an organization to do? During this webinar, Change Architect Katie Priest explored five change management strategies to increase usage and ultimately adoption within the social enterprise focusing on the following: 1. Start with what you know 2. Rally the troops 3. Empower and motivate 4. Recognize and reward 5. Measure and iterateTRANSCRIPT
Enterprise Collaboration +
Change Management
= Adoption
5 Tips To Ensure Success
ENTERPRISE COLLABORATION
ENTERPRISE COLLABORATION
IF YOU DO*
• 47% increase in employee engagement
• 71% faster access to knowledge
• 52% faster access to internal SME’s
*Sources: Gartner, McKinsey, Forrester
ENTERPRISE COLLABORATION
IF YOU DON’T
• Efficiency and productivity will decrease
• Silos will be perpetuated
• Teams will seek out their own solutions to collaborate and share knowledge
Do not be afraid of growing slowly, only of standing still.
Start with
what you knowRally the
troops
Empower and
motivate
Recognize and
rewardMeasure and iterate
Start with
what you know
ASK YOURSELF…
What is the problem I am trying to solve?
ASK YOURSELF…
What We Hear
I don’t want to answer the same question over and
over again…
[NAME] retired / went to another company. If she
were here, she would know the answer to this
question.
I saw that another office created a template for that. I already had one that they could have used. They look almost
identical.
I get at least 100 emails a day, many of which I don’t need, so
I stopped reading them all.
It took me a while to figure
out who to even ask about this
problem.
We have too many
meetings.
Start with
what you knowRally the
troops
WHO’S WITH ME?
WHO’S WITH ME?Top DownLeadership is responsible for committing to the solution on behalf of the organization and leads by example
Marketing / Corporate Communications
ITHuman Resources
WHO’S WITH ME?
Individual and Team DrivenDifferent activity streams are built for different business needs, focusing on defining distinct needs and common usage patterns, but rooted in organizationally defined guidelines
Top DownLeadership is responsible for committing to the solution on behalf of the organization and leads by example
Marketing / Corporate Communications
ITHuman Resources
WHO’S WITH ME?
Individual and Team DrivenDifferent activity streams are built for different business needs, focusing on defining distinct needs and common usage patterns, but rooted in organizationally defined guidelines
Community Manager This is the “tie that binds”. Community Managers foster meaningful interactions among individuals and teams while ensuring consistency with organization policies.
Top DownLeadership is responsible for committing to the solution on behalf of the organization and leads by example
Marketing / Corporate Communications
ITHuman Resources
Start with
what you knowRally the
troops
Empower and
motivate
LET’S DO THIS THING
LET’S DO THIS THING
By using [social collaboration tool] to[perform task], we aim to [objective] and [achieve results]
1. EstablishYour
Hypothesis
LET’S DO THIS THING
“By using [social collaboration tool] to pose questions to the technical community, we aim to access knowledge more quickly, avoid rework and ultimately decrease the time it takes to respond to clients.”
1. EstablishYour
Hypothesis
LET’S DO THIS THING
• Establish “terms of use” for using social tools in a business context
• Create tools and resources to support technical usage
• Provide training
2. CreateTools
LET’S DO THIS THING
• Define the duration• You know the category of success – be
sure to set the metric• Every attempt at social may not be a
winner and that is ok
3. SetExpectations
9%
Intermittent
Contributors
90%
Lurkers
LET’S DO THIS THING1% Heavy
Contributors
User participation often more or less follows a 90-9-1 rule:
• 90% of users read or observe, but don't contribute (i.e. lurkers).
• 9% of users contribute from time to time, but other priorities dominate their time.
• 1% of users participate a lot and account for most contributions: it can seem as if they don't have lives because they often post just minutes after whatever event they're commenting on occurs.
Source: http://www.nngroup.com/articles/participation-inequality/
LET’S DO THIS THING
• Start using the tool to perform the defined tasks
• Gather feedback early and often• Iterate/augment tools as needed• Track towards established goals
4. TestYour
Hypothesis
Start with
what you knowRally the
troops
Empower and
motivate
Recognize and
reward
SLOW CLAP
SLOW CLAP
Recognize individual participation
Reward individualcontributions
Source new Community Managers
SLOW CLAP
Recognize individual participation
Reward individualcontributions
Recognize team participation
Publicize team achievements
Conduct a feedback session followed by a celebration!
Source new Community Managers
SLOW CLAP
Recognize individual participation
Reward individualcontributions
Recognize team participation
Publicize team achievements
Publicize results (internally + externally)
Conduct a feedback session followed by a celebration!
Showcase success (quantitative + qualitative)
Communicate lessons learned
Source new Community Managers
Start with
what you knowRally the
troops
Empower and
motivate
Recognize and
rewardMeasure and iterate
THIS IS JUST THE BEGINNING…
THIS IS JUST THE BEGINNING…
• Review feedback gathered throughout the process and make a definitive plan to address open items
After Action Review
THIS IS JUST THE BEGINNING…
• Review feedback gathered throughout the process and make a definitive plan to address open items
After Action Review
Trend Success Stories
• Leverage hashtags to aggregate and trend success stories
THIS IS JUST THE BEGINNING…
• Review feedback gathered throughout the process and make a definitive plan to address open items
After Action Review
Trend Success Stories
Find New Problems to
Solve
• Leverage hashtags to aggregate and trend success stories
• Using lessons learned and trending success stories, identify other areas that could benefit from social collaboration tools
THIS IS JUST THE BEGINNING…
• Review feedback gathered throughout the process and make a definitive plan to address open items
After Action Review
Trend Success Stories
• To help ensure support for this new way of working, review and revise job descriptions and performance metrics
Find New Problems to
Solve
Revise Job Descriptions
• Leverage hashtags to aggregate and trend success stories
• Using lessons learned and trending success stories, identify other areas that could benefit from social collaboration tools
Start with
what you knowRally the
troops
Empower and
motivate
Recognize and
rewardMeasure and iterate
Want to learn more about Change Management?
Katie PriestChange Architect
P: 312.462.9886