Enterprise ArchitectureSURVEY RESULTS

Common Solutions Group@UCSD

January 9, 2014

Responder Type

# Answer Response %1 CSG member 19 (7 also ITANA) 50%2 ITANA member (non-CSG) 19 50%

Does your Institution have Architecture Review?

Group Answer Response %CSG Yes 11 72%ITANA (non-CSG) Yes 8 44%

COMBINED Total 19 50%

Does your Institution have an Architecture Review Board?

Type Answer Response %CSG Yes 10 53%ITANA (non-CSG) Yes 1 5%

COMBINED Total 11 29%

Does Architecture Review Board make decisions, gate function or is it advisory?

# Answer Response % of those with Boards1 Make decisions 5 ( 4 CSG) 26%2 Gate function 8 (7 CSG) 42%3 Advisory 10 (9 CSG) 52%4 Other, please specify 1 5%

Other Functions of the Review Board

Other, please specifyDefines Strategy and Projects PrioritesDrive a presence for policy. Forward awareness of innovative possibilities.

What is the Scope of your Institution's Architecture Review Board? (Mark all that apply)

# Answer Response % of those with Boards1 Central IT 11 (10 CSG) 57%2 Academic IT 6 ( 5 CSG) 31%3 Other, please specify 1 (1 CSG) 5%4 Admin IT 9 (8 CSG) 47%5 Admin (non-IT) 1 (1 CSG) 5%6 Academic (non-IT) 1 (1 CSG) 5%

What is the Scope of your Institution's Architecture Review Board? (Other)

Other, please specifyAdvisingUndergraduate Advising

What is the diversity of your Institution's Architecture Review Board? (Mark all that apply)

# Answer Response % of those with Boards1 Central IT 11 (10 CSG) 100%2 Academic IT 4 (3 CSG) 36%3 Admin IT 8 (7 CSG) 72%4 Other, please specify 0 0%5 Admin (non-IT) 0 0%6 Academic (non-IT) 0 0%

What is the diversity of your Institution's Architecture Review Board? (Other)

Other, please specifyRegistrars and AdvisorsThe composition is standing members augmented by many others depending on the matters under review. Board attempts to be as open as possible rather than a closed bureaucratic body.Undergraduate Advisors

Does your Institution have Architecture Review without other formal governance?

# Answer Response % of those with Boards1 Yes 6 (All ITANA) 55%2 No 0 0%

Total 11 0%

Does your Institution have Architecture Review without other formal governance? (Descriptions)

Yes, please describeArchitects engage in a variety of projects and efforts as advisorsRecommendations are made to our IT Governance BoardThe architect decides who gets to review the architecture and incorporates feedback from individuals.Usually the review is done by central ITThe archtiecture does not formally govern at this time. It currently exerts control in portfolio management as to what technologies are subject to migration, elimination, investment, toleration.Architects review efforts on their own

Does your Institution have an Enterprise Architecture Practice/Program?

# Answer Response %CSG Yes 9 47%ITANA (non-CSG) Yes 5 26%

COMBINED Total 14 37%

Level of Enterprise Architecture Maturity at Your Institution (Best Guess)

# Answer Min Value Max Value Average Value (6 CSG responses)

Average Value (3 ITANA responses)

TotalResponses

1 Enterprise Architecture Maturity

1.00 2.00 1.16 1.0 9

How is your Enterprise Architecture effort organized?

# Answer Response % of those with EA1 Formal Office 2 (0 CSG) 17%2 EA Group 8 (6 CSG) 67%3 Formalized as roles, but

not a group1 (1 ITANA) 8%

4 Ad hoc volunteers 0 0%5 Other, please describe 1 (1 ITANA) 8%

Total 12 100%

How is your Enterprise Architecture effort organized?

Other, please describeEnterprise Architect role. Evolving practice emerging with Business Analysts and Technical Architecture Virtual TeamOne EA Staff supporting a community of 1300

What is the staffing size for your Enterprise Architecture effort, i.e. number for FTEs?

# Answer Min Value Max Value Average Value (CSG)

Average Value (ITANA)

Total Responses

1 Formal Organization

1.00 12.00 4.00 1.75 11 (7 CSG)

2 Informal or dotted-line reports

3.00 5.00 4.00 2.00 6 (4 CSG)

Who does the Enterprise Architecture effort report to?

Text Response (# of Responses CSG / ITANA (non-CSG))Director of Enterprise Internet Services (0 /1)Assistant IT Director (0 /1)

University VP and CIO (4 /1)Associate CIO for Planning, Policy and PMO (0 / 1)Director responsible for Architecture Services ( 2/ 0)CEO (0 / 1)CTO or Chief Architect (1 / 1)

How is the Enterprise Architecture effort funded?

# Answer Response % of those with EA1 Central IT 9 (7 CSG) 82%2 Institutional Overhead 2 18%3 Charge Back 0 0%4 Other, please specify 0 0%

Total 11 100%

Main Purpose of EA (Ranked by all respondents from MOST to Least important)

1 Aligning Business and IT Strategy and Vision2 Working with Business to better define IT

strategy3 Exploring / pushing future-state technology 4 Streamlining the IT Part of the Business5 Reduction of Investment Duplication6 Creating Positive Disruption

Main Purpose of EA (Ranked by all respondents from MOST to Least important)

7 Reducing Variability8 Reduction of Costs9 Gathering and Managing Requirements10 Consulting11 Driving Automation12 Other

Main Purpose of EA (Comments)

Other, please specifyMigrating from an accurate understanding of current state to a desired (based on strategic direction) future state

What tools are used by your Enterprise Architecture effort? (Mark all that apply)

# Answer Response % of Respondents1 Application Portfolio

Management, please list4 (All CSG) 33%

2 Document Management, please list

5 (3 CSG) 41%

3 Google Apps 8 (6 CSG) 66%4 Troux 0 0%5 ArchiMate 1 8%6 Visio/OmniGraffle 7 63%7 Other, please specify 0 58%

What tools are used by your Enterprise Architecture effort? (Text)

Application Portfolio Management, please list

Document Management, please list Other, please specify

Wiki Wiki, Google Docs

Google Spreadsheets & ServiceNow

Google Apps

Wiki, Box.com

Open diagramming tools, Confluence, internally developed templates (e.g., for brick data collection).wiki

What Architectural Standard(s) do you follow or leverage to (Mark All That Apply)

# Answer Response % of Respondents1 Oracle 0 0%2 Gartner 5 (4 CSG) 41%3 TOGAF 7 (6 CSG) 58%4 Zachman 0 0%5 Federal Enterprise

Architecture0 0%

6 Other, please specify 0 0%

What Architectural Standard(s) do you follow or leverage to (Text)

Other, please specifyNo single framework used. TOGAF and Gartner have provided useful resources for particular needs.

To what extent is your Enterprise Architecture effort involved with Purchasing?

# Answer Response % of Responses1 Not involved 1 10%2 Consultative 7 70%3 Approval 2 20%4 Other, please specify 0 0%

Total 10 100%

To what extent is your Enterprise Architecture effort involved with Purchasing? (Text)

Other, please specifyOccasionally Consulted

If you have a website for your Enterprise Architecture effort, please provide the URL.

• http://cio.umich.edu/strategic-planning/architecture.php

• http://enterprisearchitect.blogs.ilrt.org/

• http://www.rochester.edu/it/acs/architecture/

• https://wiki.doit.wisc.edu/confluence/display/ARCH/Home