End of Session Main Period Preparation

2012/13

Student RecordsApril 2013

Session Outline Welcome & Quiz

• General Quiz• Introductory Discussion

Assessment Periods• Just the Basics

Marks Entry• Theory• Exercises

ARTs• General Theory• Scenario-based Exercises

Welcome & Quiz

End of Session 2013 (Summer)

Objectives:

All component marks entered

All module marks and recommendations calculated

All progress decisions recorded

Assessment PeriodsThree Assessment Periods in

BIRMS:

Main

Supplementary

PGT Dissertation

How did you do in the quiz?

Mark Entry

Components

What and why?

Components are the individual assessments that comprise a module.

Component marks must be entered in order to calculate a module mark in BIRMS.

Component Structure (Basic)

Module Mark

Component Marks65 54 72

Essay 1 Essay 2 Exam25% of overall mark

25% of overall mark

50% of overall mark

66

BIRMS calculates

Component Structure (Complex)

Module Mark

Top Level Component Marks

65 54 72Assessment Essay Exam40% of overall mark

25% of overall mark

35% of overall mark

84 52

Oral Presentation40% of component mark

Project60% of component mark

BIRMS calculates – roll up

65

Parent Component Mark

Child Component Marks

BIRMS calculates

Components and Modules

Every module needs a mark!

BIRMS needs to know that a student has a mark for every module they are registered for.

If a student is registered for a module that has no mark this will prevent you from correctly running End of Session in BIRMS.

This one is ready to be released.

Once the components have been recorded calculate the module mark and recommendation.

“We Recommend…”

Module Recommendations

Modules will have different recommendations in BIRMS depending on whether a student has a:

Pass for the module

Fail for the module

Further attempt

What is the correct recommendation

where a student has achieved a mark equal to or higher than the pass mark for the module?

“P – Pass”

What is the correct recommendationwhere a student:

1. has not achieved a mark equal to or higher than the pass mark for the module;

2. has the opportunity to re-sit the failed assessment; and

3. is to re-sit the assessment as a centrally timetabled exam in the supplementary period?

“SE – Supp. with CT exam”

What is the correct recommendationwhere a student:

1. has not achieved a mark equal to or higher than the pass mark for the module;

2. has the opportunity to re-sit the failed assessment; and

3. is not going to re-sit the assessment as a centrally timetabled exam in the supp. period?

“SU – Supp. without CT exam”

What is the correct recommendationwhere a student:

1. has not achieved a mark equal to or higher than the pass mark for the module;

2. has extenuating circs. for failing the assessment;

3. has the opportunity to sit the failed assessment; and

4. is to sit the assessment as a centrally timetabled exam in the supp. period?

“ME – Sit with CT exam”

What is the correct recommendationwhere a student:

1. has not achieved a mark equal to or higher than the pass mark for the module;

2. has extenuating circs. for failing the assessment;

3. has the opportunity to sit the failed assessment; and

4. is not going to sit the assessment as a centrally timetabled exam;

“M – Sit, no CT exam”

What is the correct recommendationwhere a student:

“F – Fail”

1. has not achieved a mark equal to or higher than the pass mark for the module; and

2. is not permitted to have any further attempts at the failed assessments?

ANY QUESTIONS?

Data Entry Exercise

Demo and Module Codes

20104 – Skills for Sport and Exercise Science20422 – Human Physiology20423 – Anatomy and Biomechanics in Sport

1. How to enter component marks2. How to calculate module marks 3. How to calculate recommendations4. How to make manual amendments

ANY QUESTIONS?

The ArtsThe Arts

What is an ART?

“ART” stands for Academic Review Type An “Art” may be understood as:

1. A progress decision;

2. An Exam Board recommendation; or

3. A code representing the progression and award recommendation made by a Board of Examiners.

Different Arts

Each Art acts on a student’s record in a different way.

It is important to understand what the Arts do and how to apply them.

Basic Guides

Taught Student Administration have produced two basic guides to Art usage.

They will help guide you in understanding

which students should get which Art.

The Art Code Some of the key art actions of the Art.

The Art Name

Use the Art for students who meet all these criteria.

Basic Guides

Basic Guides

There can often be exceptions!

If in doubt ask your TSA

contact for guidance.

Arts & Recommendations Exercises

The “Display Errors” Button

The BIRMS guides hold a list of the commonly encountered errors with advice on how to address them.

TSA staff are on hand to advise and support throughout the process.

The “Display Errors” button is there to help explain problems with the EoS data.

ANY QUESTIONS?