ems implementation in major projects presentation objectives: to discuss the core principles of...

EMS implementation in Major projects

Presentation Objectives:

To discuss the core principles of ISO14001

To create an awareness of ISO 14001 development and

implementation

To create a forum to discuss the implications of ISO14001 for

major projects


Basic Definitions


1. Environment: surroundings in which an organisation operates, including air, water, land, natural resources, flora, fauna, humans, and their interrelation.surrounding - extends from within an organisation to the global system.

2. Environmental Aspect: element of an organisation’s activities, products or services that can interact with the environment.

A significant environmental aspect is an environmental aspect that has or can have a significant environmental impact e.g. emissions to air, discharges to water, solid and other wastes, land and groundwater contamination, etc.


Basic Definitions Contd. :

3. Environmental Impact: any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organisation’s activities, products or services.

4a. Management System: a structured set of controls for managing the business, to ensure and to demonstrate that business objectives are met.4b. Environmental Management System (EMS): the part of the overall management system that includes organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy.



5. ISO 14001 - This is an international standard for measuring how well the environment is being managed by an organisation.

6. Environmental Policy: - statement by the organisation of its intentions and principles in relation to its overall environmental performance which provides a framework for action and for setting of its environmental objectives and targets.

7. Interested Party (Stakeholder) - individual or group concerned with or affected by the environmental performance of an organisation.



8. Continual Improvement - process of enhancing the environmental management system to achieve improvements in overall environmental performance in line with the organisation’s environmental policy.

- this is a key pillar of ISO 14001


The Environment

•ISO 14001 definition:

•“The surroundings in which an organisation operates including air, water, land natural resources flora, fauna, humans and their interrelation”.

•What about the business environment?


HSE Policy guidelines on Health Safety and the Environment

HSE Policy

‘trust us’

The way it was ? The way it was ?

BPICI

MMoobilbil

‘you can be sure of …..’

E ON


The Environment

•What has focused our attention upon the environment?

– Amoco Cadiz– Seveso– Bhopal– Chernobyl– Exxon Valdez– Fires in E. Asia


Changing Public Opinion

•There is an increasing awareness in the public domain

–Concern over major accidents and hazards

–Global warming

–Ozone depletion

–Resource depletion

–Reduction in Urban air quality

–Environmental reporting


Societal ExpectationsSocietal Expectations

ASIA

EUROPE USA

High

Low

Low High

As trust diminishes, the demand for transparency in the form of assurance mechanisms increases

“Trust me”

“Tell me”

“Show me”

Tru

st

Transparency


Environmental Issues

• What are the issues we have to consider?

– Air Pollution– Water Pollution– Land Contamination– Waste Creation / Disposal– Resource reduction – Energy wastage


The Environment

•We cannot restrict our efforts to just our own patch! Consider the global issues:

– Climate change– Ozone layer depletion– Deforestation– Biodiversity loss– Use (misuse) of non-renewable resources


The Environment

•What are the main local and National concerns?

–Air quality –Noise and odour (nuisance)–Water pollution and water abstraction–Waste disposal–Land contamination and groundwater pollution–Radioactivity


The Environment

• Air Pollution: Sources to be considered

– release of combustion gases, oxides of carbon, nitrogen and sulphur

– volatile organic compounds (voc’s)– ozone depleting chemicals– ground level ozone– particulates (soot, asbestos dusts / smoke)


The Environment

• Land Contamination: Causes

– Spillage and leakage– Seepage through and into water table– Uncontrolled waste disposal– Dust and fume deposition – Contamination of surface water– Fire / accidents


The Environment

• Water Contamination: Issue`s and Concerns

– Contamination of surface waters – Contamination of ground waters.– Contamination of rivers, seas and estuaries – Reduction in the utility of water courses


The Environment

• Waste Disposal / Treatment / Methods

– Landfill– Incineration– Disposal to Sewer or Drain– Physical / chemical / biological treatment– Recovery / recycling / re-use


EMS Standard ISO14001


Pro-Active

Generic

Voluntary

Improvement Orientated

Assessable

EMS Standards

ISO 14001


EMS - ISO 14001

Published in September 1996

Management system principles common with ISO 9000 series

Does not establish absolute requirements for environmental performance


ISO 14001 Core Principles

• Principle 1: Commitment and policy

• Principle 2: Planning

• Principle 3: Implementation and Operation

• Principle 4: Checking and Corrective Action

• Principle 5: Management Review



• Principle 2: Planning

– Identification of environmental aspects and evaluation of associated environmental impacts

– Legal and other requirements– Internal performance criteria– Environmental objectives and targets– Environmental management programme


• The Identification and Evaluation of Significant Environmental Aspects


Environmental Aspects/Impacts

Aspect

“element of an organisation’s activities, products or services that can interact with the environment”

Impact “any change to the environment (+/-), wholly or

partially resulting from an organisation’s activities products or services”


Aspect Identification

Consider

Ongoing activity Past, current and future impactsIdentification of the potential regulatory, legal and

business exposureEnvironmental risk assessment


Aspects and Impacts

• Planned releases– Emissions to air– Discharges to water– Discharges to sewer– Deposits to land

• Foreseeable releases– Fugitive– Leaking flanges– Releases during maintenance


Aspects and Impacts

• IER - Initial environmental review – baseline study – can include an inventory

• A structured catalogue of released substances that may cause harm (remember the receptors)


• Legislation and other Requirements


•ISO14001 requires an organisation to have a procedure to enable it to identify and have access to legal and other requirements to which the organisation subscribes and that are applicable to the environmental aspects of its activities, products and services


Guidelines & Standards

• Effluent LimitsEffluent Limits

• Water Quality (Industrial)Water Quality (Industrial)

• Emission LimitsEmission Limits

• Noise ExposureNoise Exposure

• Solid & Hazardous WastesSolid & Hazardous Wastes

• Pollution AbatementPollution Abatement


WATCH OUT!!!

HOW DOES THE NEW EGASPIN AFFECT YOUR BUSINESS?

Environmental Guidelines & Standardsfor the Petroleum Industry in Nigeria



• Principle 3: Implementation

– Resources (human, physical, financial)– EMS alignment and integration– Accountability and responsibility– Environmental awareness and motivation– Knowledge, skills and training


Structure and Responsibilities

Roles

Responsibilities

Authorities

Defined

Documented

Communicated

Effective

Environmental

Management


Structure and Responsibilities

Resource

Human

Specialised SkillsTechnology

Financial


Identifying competencies and training needs

– ISO14001 requires an organisation to identify training needs

– All personnel whose activities may create a significant impact on the environment must have received appropriate training


Training of contractors

SPDC Contractors

Working in an environmentally responsible manner


Training Programmes

Employee Training Needs

Training Plan Verification of

Training Conformance

Training Key Employees Document

Training

Training Evaluation


• The implementation of operational controls


Operational Controls

• For each identified SPDC operation and activity (including maintenance) associated with a significant environmental aspect requires plant/facility documented operational controls.

• Operational controls need to cover situations where their absence could lead to deviations from the policy and the objectives and targets



• Operational control procedures include specific operating criteria or specifications in the case of equipment maintenance, pollution control equipment and production processes which must be managed within specified parameters to maintain satisfactory operation and/or optimisation of the process



• Example: If a facility has identified energy usage as a significant environmental aspect. Consideration needs to be given not only to the setting of objectives and targets but also to appropriate operational control.

• Procedures are required for ensuring that specific operations and activities consuming energy will be sufficiently controlled to meet the objectives and targets.


Emergency preparedness and response

• identify the potential for accidents and emergency situations, including response procedures.

• These procedures should also contain actions for preventing environmental impacts. If prevention cannot be implemented then steps to mitigate the impacts need to be instigated.


Emergency preparedness and response

Emergency plans

Emergency organisation and responsibilities

List of key personnel

Details of emergency services

Internal/external communication plans

Action to be taken for different types of emergencies

Information on hazardous materials etc

Training plans


Process Understanding

PersonnelIdentifiedCompetentTrainedCorrect AttributesAvailable

MaterialsIdentifiedCorrect TypeCorrect ConditionAvailable

InformationIdentifiedAdequate ContentCorrect EditionCommunicatedAvailable

EquipmentIdentifiedCorrect TypeCapabilityConditionAvailable

Ambient Conditions (Environment)Identified Suitable

Whatever the process, there are

5 elements to be controlled

PROCESSPROCESS


DMP HSE-MS(to be subjected to MS in place external validation

Operation HSE-CASE

EPCOMContractor

HSE-MS

DXX interface document

PXX interface document

Existing Facility HSE-CASE

Operation HSE-CASE

EPICContractor

HSE-MS

DXX interface document

Specification

Specification

ProjectPhase

CommisioningPhase (HOT)

OperationPhase

Implementation Framework

Sub contractor HSE-MS

HSE Plans

IMPLEMENTATION OF HSE-MS IN MAJOR PROJECTS


Hook up new facilities to existing certificates

Product Flow Major project will be subjected to the ISO 14001 certification process up till pre-certification.

HSE Case completed to SIEP and ISO 14001 standard shall form part of the close out/project hand over.

The facility so handed over will become part of an existing HSE MS in place or ISO 14001 certificate.

The inclusion of new facilities to existing certified entities shall be via (i) Surveillance audit/visits and (ii) re-certification after three years.

The facility will be such that no environmental upgrade will be required within the first 6 months of commissioning.


Certification process

The Audit Process

The Audit Process

Pre-auditPre-audit

Certification auditCertification audit

Surveillance VisitsSurveillance Visits

Withdrawal Procedures

Withdrawal Procedures



Pre-Assessment

Pre-Assessment

Review of environmental aspects and aspects procedure

Review of environmental aspects and aspects procedure

Licences and permits are in place and current

The EMS is designed to meet the regulatory requirements and policy

objectives

The implementation of the EMS justifies the continuation on to

certificationInformation gathered at the pre-

assessment will be used to plan the main assessment

Review of the effectiveness of the internal audit

Review of the effectiveness of the internal audit



Main Assessment

Identification and evaluation of environmental aspects

Identification and evaluation of environmental aspects Objectives and targetsObjectives and targets

Performance monitoring,

measurement, reporting and review against the objectives and targets

Performance monitoring,

measurement, reporting and review against the objectives and targets

Internal auditing and management review to

ensure system effectiveness

Internal auditing and management review to

ensure system effectiveness

Management responsibility for the environmental policy

Management responsibility for the environmental policy

Review on a sample basis the

legislative and regulatory

requirements

Review on a sample basis the

legislative and regulatory

requirements

Review of environmental

reports

Review of environmental

reports



Surveillance Surveillance

The ongoing effectiveness of the EMS with regard to the objectives

and targets

The ongoing effectiveness of the EMS with regard to the objectives

and targets

The functioning of procedures for notifying authorities of any

breaches

The functioning of procedures for notifying authorities of any

breaches

Progress of planned activities aimed at continuous improvement

of environmental performance

Progress of planned activities aimed at continuous improvement

of environmental performance

Effectiveness of operational controls

Effectiveness of operational controls

Follow up of conclusions resulting from internal audits

Follow up of conclusions resulting from internal audits

Actions taken on non conformities identified during previous audits

Actions taken on non conformities identified during previous audits


ISO 14001 CHECKLIST

( ENVIRONMENTAL PLANNING (Element 4.3)

• Are personnel and contractors aware of what the environmental

aspects (risks) are pertaining to their jobs? (All levels should be

assessed)

•Do site Supervisors know what the legal requirements are and how to

access relevant legislations?

• Are permits available with adequate proof of compliance to all

stated requirements? (Such permits include: Environmental permit

).

• What actions are taken in the event of non-compliance? Is this in line with

the documented procedures and are all necessary parties informed

thereof?


IMPLEMENTATION/ OPERATION (Element 4.4) . Structure and responsibility Do all levels at site know what their roles and responsibilities are? (At higher levels there should be clear alignment with the documented roles and responsibilities as contained in the HSE-MS Manual).

Training, awareness and competence•Interview site personnel to determine level of awareness and

whether training has been received?

•Are records of training available?

•Does the induction and briefing sessions include environmental

management information


2. OPERATIONAL CONTROL

Are operational control procedures in place, defining critical activities that may have a significant impact on the environment?

• Is good operational control practice in place (e.g. correct waste segregation, good housekeeping practice, correct operating equipment, effective maintenance practice to prevent spillage etc.)

Have personnel who require such procedures been trained and have access to such procedures?


EMERGENCY PREPAREDNESS AND RESPONSE

• Is there a drill plan and does it include all types of emergencies as

identified (including all environment aspects, e.g. spills)

•Are drill reports in place and is there follow-up on actions

identified?

•Are all emergency response equipment available and

adequately maintained?

• Does site have an inventory of emergency response

equipment?


• Offers support to HSE MS Implementation and ISO 14001 certification teams through the provision of:– provision of documentation and guidance on the

process of implementation of the HSE-MS and ISO 14001 certification

– Training

– Auditing

– Quality Control

Functions of the HIT team


http://sww.war.spdc.shell.ng/dir/pdd/hse/hse-ms/welcome.htm


STRATEGY FOR MAJOR PROJECT HSE-MS IMPLEMENTATION

Develop DMP HSE MS manual (Multi-disciplinary team of AGG, PFAT and HSE Personnel)

The HSE MS shall be validated by the HSE MS in Place Audit after 6 months of implementation

Each Project Team shall develop a bridging document to manage the interface with the

Contractor with scope including commissioning and hand over.

All contractors to be engaged in AGG Projects, must develop or have in place an HSE-MS

- described in an HSE-CASE- that conforms with SPDC HSE-MS.

For Major Projects running on EPIC contracts, an operation HSE Case shall form part of the

deliverables at Project hand over

For Major Projects running on EPCOM Contracts, Production asset Team shall develop a

bridging document to manage the interface with the Contractor during the operation phase.

DMP and Major Project Managers shall be required to attend existing PDD ISO 14001/HSE MS

Monthly Meetings to gain from existing synergy and experience.

The HIT Team will support/steer/facilitate the development and implementation of the

HSE- MS/CASES.

ems implementation in major projects presentation objectives: to discuss the core principles of...

Documents

ems implementation

environmental objectives

environment iso

business environment

asia slide

environment hse policy

overall management system

organisations activities