empanelment application id- hom201907004 ve… · manufacturers (oems) /authorised dealers for...

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NOTICE INVITING APPLICATION FOR EMPANELMENT OF ORIGINAL EQUIPMENT MANUFACTURERS (OEMS) OF BATTERIES

EMPANELMENT APPLICATION ID- HOM201907004

APPLICATION SUBMITTED BY:

NAME : _____________________________

ADDRESS : _____________________________

_____________________________

_____________________________

GSTIN NO. : _____________________________

DATE : _____________________________

Signature of Contractor With Seal

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SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD.

(A wholly owned subsidiary of SBI)

HEAD OFFICE, GROUND FLOOR, RAHEJA CHAMBERS, FREE PRESS JOURNAL MARG, NARIMAN POINT, MUMBAI - 21.

NOTICE INVITING APPLICATION FOR EMPANELMENT OF ORIGINAL EQUIPMENT MANUFACTURERS (OEMS) /AUTHORISED DEALERS FOR REPLACEMENT OF UPS

BATTERIES SBI Infra Management Solutions Pvt. Ltd., Mumbai intend to empanel OEMs/authorized dealers for replacement of UPS Batteries in the State Bank of India’s offices/branches situated in the states of Maharashtra and Goa. The eligibility criteria, terms and conditions, application format and other detail/requirement are as under: (I) MINIMUM ELIGIBILITY CRITERIA:

S N Trade Category

Specified Project

Cost Limit

(Amount in

Rupees)

*Similar Work Executed/Complete

d During Last 7 Years

**Average Turnover of

Last 3 Years

(Minimum) &

Solvency Required

Experience

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(i) Replacement of UPS batteries

BAT-A Above Rs.10.0 lakhs and up to Rs.20.0 l lakhs

One work of Rs.16 lakh or Two works of Rs 10.0 lakh or Three works of Rs.8.0 lakh each

Rs. 6.0 lakh 7 years

BAT-B Above Rs 5.0 lakhs to Rs 10.0 lakhs

One work of Rs.8.0 lakh or Two works of Rs. 5.0lakh or Three works of Rs.4.0 lakh each

Rs.3.0 lakh

BAT-C Up to Rs 5.0 lakhs

One work of Rs.4.0 lakh or Two works of Rs. 2.5 lakh or Three works of Rs. 2.0 lakh each

Rs 1.5 lakhs 7 years


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A. (*) Applicants should have experience in having successfully completed similar work

(single order) during last 5 years of value as prescribe in table ‘A’ above for

Government/Semi-Government/PSUs/Banks/Government Financial Institutions. The

information must be supported with the copies of Work Order, Satisfactory Completion

Certificate, etc.

B. (**) Applicants should have minimum average annual turnover prescribed in above table

during last 3 years ending on 31st March of last financial year.

C. (***) Payroll must be supported with copy of EPF and ESIC payment slip paid for the

latest month.

D. The applicants should submit Solvency of specified value issued by any Scheduled Bank.

The Solvency Certificate should not have been issued prior to 1st September, 2018.

E. OEMs must have their own required testing facilities at their factory.

F. OEM / Channel partners must have minimum 5 (five) service centers in Maharashtra and

GOA (detail of service centers and technicians shall be furnished.

The application not fulfilling any of the above minimum eligibility criteria will be

summarily rejected and no further processing will be carried out.

a. GENERAL CONDITIONS:

(i) The applicant applying for more than one category shall need to ensure that: -

a. They must fulfill the eligibility criteria for each category of the work individually and

b. They should submit separate applications along with non-refundable “Processing

Fees” of Rs 1,000/- (with each application) for the respective category and certified

copies of supporting documents.

c. The non-refundable “Processing Fees” for the respective category should be paid

only through SB Collect Payment Portal available in SBI’s online banking site i.e

https://www.onlinesbi.com . After successful payment, submit a print of the receipt

carrying a Reference No along with the Empanelment application ID.

For further details, refer annexure-A enclosed.

d. Application without Processing Fees and supporting documents will be summarily

rejected.

e. Applicants mentioning more than one category in the same applications shall not

be considered as one application.

(ii) The contractors/vendors empaneled by SBIIMS in the past need to apply

afresh, else their name will not be considered for empanelment.

(iii) The applicant must submit sufficient documentary evidence/work completion

certificates etc. meeting the above-mentioned criteria from the Govt./Semi-

Govt./PSUs/Banks/Government Financial Institutions during last 7 years (as stipulated

in table ‘A’).

https://www.onlinesbi.com/


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(iv) The applicant should be bona-fide resourceful and well experienced firm registered

with Banks/PWD/CPWD/MES/RLY/PSUs for carrying out the captioned works for pre-

qualification at different places of Maharashtra and Goa state.

(v) The applicant should not have been disqualified / debarred / terminated on account

of poor or unsatisfactory performance / blacklisted from any Governments, Semi-

governments, PSUs, Banks or any other organisations including any of the

Offices/Branch of State Bank of India/SBIIMS Pan India during last 7 years from the

date of publication / application of this notice. A suitable declaration to be submitted

on the Letter Head of the Firm duly signed by the Authorized Signatory only. The

application of disqualified/debarred/blacklisted/terminated on account of poor or

unsatisfactory performance applicant shall be summarily rejected.

(vi) The SBIIMS may choose to carryout physical inspection of works mentioned by the

applicants in their application forms in addition to calling for confidential reports from

the respective employer/department to ascertain their capability and quality of works.

(vii) The performance of all the empaneled OEMs /authorized dealers or distributors shall

be reviewed by the SBIIMS at periodical interval of 6 months or so and the contractors

with unsatisfactory performance and also those who do not to respond to three

consecutive tender enquiries of the SBIIMS without informing any valid reasons will

be removed from the panel without notice and no correspondence will be entertained

in this regard. Such contractors shall not be eligible for fresh empanelment in the

SBIIMS for next 3 years, thereafter, if they wish they can apply afresh for

empanelment in prescribed format.

(viii) The contractor is required to furnish their PAN No, GSTIN Registration details of firm

with GSTIN No. etc. to the SBIIMS along with supporting documents.

(ix) The contractor should furnish the registration details for the EPF, ESI and the Labour

license details under the Labour Contract Act. Further, the selected vendors shall be

bound to make payment to their workmen through their Bank account and preferably

to have their Bank account in State Bank of India branches.

(x) The panel of OEMs /Authorized dealers or distributors will be valid for the entire

Maharashtra and Goa and contractors will be entitled to participate anywhere within

these two states, subject to receipt of NIT from the SBIIMS.

(xi) The SBIIMS is invariable inviting online tenders for its projects. Thus, the OEMs

/Authorized dealers or distributors will have to submit valid e-mail ID, cell no. and

Digital Certificate to enable the firms for participation in the online procurement/e-

tendering.


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(xii) For assessing the Annual Turnover of the last 3 years, contractor must submit valid

documents viz copy of Income Tax Return, copies of IT assessment order, Profit &

Loss Account and Audited Balance Sheet for the last 3 years.

(xiii) The firm should be profit making during last three financial years ending 31.03.2018

(Not mandatory for works up to Rs. 10.00 lakh).

(xiv) The applicant shall agree and authorize the SBIIMS to obtain the confidential report

from the clients of the applicant contractors, to obtain credit opinion from the Bankers

and to verify the work executed by the contractors.

(xv) All the pages of application shall be duly signed with stamp of firm by the contractors,

else their application shall be summarily rejected.

(xvi) The intending applicants are categorically advised to submit the empanelment

documents strictly in the attached formats only. The information required should be

neatly filled/typed in each and every columns and rows of the Formats. The

applications received with “partly filled formats” not containing desired information in

each and every columns/points/row of various annexures shall be treated as

INCOMPLETE and such applications shall be summarily rejected without any

reference to the applicant and at the applicant’s risk and responsibility.

(xvii) The applicants are categorically advised to refrain from mentioning the remark “AS

PER ATTACHEMENT/ENCLOSURES” in their applications and annexures to avoid

rejection of their applications.

(xviii) Applications received will be screened periodically by the SBIIMS at interval of 6

months or as and when need arises with the sole discretion of the SBIIMS and no

correspondence will be entertained in this regard.

(xix) All the details must be incorporated in the application form downloaded from the State

Bank of India’s website. Incomplete information / not fully filled form will be rejected.

III. The eligible and interested parties may download prescribed application form and other details from our website of vendors www.sbi.co.in<link>empanelment of ups and battery vendors. The application in the prescribed format with all supporting documents in sealed envelope and superscribed as 'APPLICATION FOR EMPANELMENT OF ORIGINAL EQUIPMENT MANUFACTURERS (OEMS) /AUTHORISED DEALERS FOR REPLACEMENT OF UPS BATTERIES IN MAHARASHTRA & GOA FOR TRADE ……….….. & CATEGORY…………’ shall be submitted at the office of The Managing Director & CEO, SBI Infra Management Solutions Pvt. Ltd., Head Office, Ground Floor, Raheja Chambers, Free Press Journal Marg, Nariman Point, Mumbai – 400 021. The applications so received from the contractors shall be examined and evaluated by a Committee in the SBIIMS at every 6 months interval.


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IV. The prequalification criteria mentioned above is minimum. Thus, the empanelment of

contractors in each category shall be considered by the SBIIMS purely on merits, performance of

the contractor in timely execution of the project with quality, feedback / confidential reports of

the firms/applicant received from other employers etc. Hence, merely fulfilling the prescribed

minimum prequalification criteria shall not entitle the contractor for their empanelment with the

SBIIMS.

V. The SBIIMS shall be empaneling maximum 10 to 12 contractors on merit, with minimum

qualifying marks 60 out of 100 as prescribed in Empanelment Evaluation Matrix, in each category

subject to verification of their credentials / inspection of work for quality, infrastructure, feedback

from previous / present client etc. and no correspondence/communication shall be entertained in

this regard.

VI. The SBIIMS reserves its right to empanel contractor as per its needs in each category & trade.

The empanelment of contractors shall be considered on merits within the sole discretion of the

SBIIMS and cannot be claimed as right by the applicant and no correspondence shall be

entertained by the SBIIMS in this regard.

VII. An applicant can submit their application only once in a year. Repetitive applications shall

automatically be rejected/discarded.

VIII. Separate applications are required to be submitted with supporting documents for each

category. Single application submitted for more than one category shall not be entertained.

IX. Canvassing in any form including bringing influence from any

person/agency/Officials/authorities shall lead to disqualification for the empanelment exercise.

X. The application will be accepted only through ‘speed post’’. No other mode of

delivery (including hand delivery and private courier) will be accepted. Completed

applications must reach this office on or before 14.08.2019. Applications received after due

date will not be entertained during the current exercise (postal delay, if any, will not be

considered). The applications received after due date may be considered by the SBIIMS not before

6 months after completion of current empanelment exercise, within its sole discretions of SBIIMS.

will be processed by the SBIIMS once in every 6 (six) months on an ongoing basis. However,

applicant shall not be entitled to raise any claim for the same and no correspondence shall be

entertained in this regard.

XI. The SBIIMS reserves the right to accept or reject any or all the applications without assigning

any reason thereof and no correspondence will be entertained in this regard.

Managing Director & CEO


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Annexure-A

The steps involved in making the payment through SB Collect are as under :-

1. The Vendor needs to use SBI internet banking site https://www.onlinesbi.com/.

2. Select "SB Collect" from Top Menu, that will lead to the next page:

3. “Proceed” will lead to the next page:

4. Select "All India" in "State of Corporate / Institution” & Select "Commercial Services"

in "Type of Corporate / Institution".

5. “Go” will lead to the next page:

6. Select "SBI Infra Management Solutions" in Commercial Services Name and

“Submit”

7. Select “Tender Application Fee” in “Payment Category” and enter the “Tender ID”

exactly as we preloaded with characters in Uppercase only in place of Circle Codes.

8. The next Page will be ready with few of the Preloaded Tender Details:

9. The Vendor will have to fill up the fields properly and upon making the payment a receipt

will be generated with a Reference No.

NOTE: Any type of vendor, whether dealing with SBI or other bank can use this SB Collect

facility.

Even a contractor not dealing with any bank can use this portal and generate challan and deposit

by cash in any SBI branch. The bank charges for cash deposit will be also borne by the vendor

himself.



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Procedure for payment of Tender Fee through SB Collect payment portal:

The portal link is available in SBI online banking site https://www.onlinesbi.com/.

Select "SB Collect" from Top Menu, that will lead to the next page:



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“Proceed” will lead to the next page:


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Select "All India" in "State of Corporate / Institution " & Select "Commercial Services" in

"Type of Corporate / Institution".

“Go” will lead to the next page:


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Select "SBI Infra Management Solutions" in Commercial Services Name and “Submit”


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Select “Tender Application Fee” in “Payment Category” and enter the “Tender ID” exactly

as we preloaded with characters in Uppercase only in place of Circle Codes.

The next Page will be ready with few of the Preloaded Tender Details:

The Vendor will have to fill up the fields properly and upon making the payment a receipt will

be generated with a Reference No. Submit the printout of the Receipt, along with the Tender

Application.

_________________________


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SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD.

(A wholly owned subsidiary of SBI)

HEAD OFFICE, GROUND FLOOR, RAHEJA CHAMBERS,

FREE PRESS JOURNAL MARG, NARIMAN POINT, MUMBAI - 21.

EMPANELMENT OF ORIGINAL EQUIPMENT MANUFACTURERS (OEMS) /AUTHORISED DEALERS FOR REPLACEMENT OF UPS BATTERIES

APPLICATION FORM (Please strike-off which is not applicable)

(APPLIED FOR EMPANELMENT OF ……….……………CONTRACTORS) TRADE : .……………………………………………. CATEGORY: ……………………………………………...

1 a) Name of the Applicant / Firm / Organization

b) Full Postal Address of Firm

c) Contact Details (i) Phone No.

(ii) Mobile No.

(iii) Fax No.

(iv) e-mail Id

……………………………………………

……………………………………………

……………………………………………

……………………………………………

d) Application Processing Fee Details

(i) Amount (Rs.):

(ii) DD/ Bankers cheque No.:

(iii) Name of the Bank:

(iv) Date:

……………………………………………

……………………………………………

……………………………………………

……………………………………………


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2 Year of Establishment

(Enclose certified copies of documents

as an evidence – ENCLOSURE ‘A’)

3 Constitution of Firm


as an evidence – ENCLOSURE ‘B’)

Sole proprietorship/ Partnership /Private Ltd. / Public

Ltd. / Any other (Please specify)

4 Name of the Proprietor/ Partners /

Directors of the Organization / Firm with

Qualification.


as an evidence – ENCLOSURE ‘C’)

5 Name/s of Authorized Signatory /

Directors / Partners with Designation

and Contact No.

6 Mode of Authorization


as an evidence – ENCLOSURE ‘D’)

Resolution / Partnership Deed / Registered Power of

Attorney / Proprietor / Any Other (Please specify)

7 Details of Registration with Registrar of

Companies/ Registrar of Firms.

Whether Partnership Firm, Company,

etc. Name of Registering Authority,

Date and Registration Number.


as an evidence – ENCLOSURE ‘E’)

8 Whether registered with Govt./Semi

Govt/Banks/CPWD/Municipal

Authorities or any other Public

Organization and if so, in which class

and since when?


as an evidence – ENCLOSURE ‘F’)

Name of Organisation

Category

No. & Date of Registration

YES / NO


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Category



Category


9 Number of years of experience in the

field and details of work in any other

field.

10 Yearly turnover of the organization

during last 3 years (year wise) and

furnish audited balance sheet and Profit

& Loss A/c. (Audited) for the last 3

years.


as an evidence – ENCLOSURE ‘G’)

2015-16: Rs……………………..

2017-17: Rs……………………..

2017-18: Rs……………………..

Average: Rs……………………..

11 Banker’s Details

(i) Banker’s Name:

(ii) Full Postal Address:

(iii) Telephone No.:

(iv) Account No.:

(v) Type of Account:

……………………………………………………………

……………………………………………………………

……………………………………………………………

……………………………………………………………

……………………………………………………………

12 Solvency Certificate from the Bankers (For minimum amount of 30% of the upper limit of the category applied for). (Enclose certified copies of documents as an evidence – ENCLOSURE ‘H’)

13 Registration with Government Authorities:


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(Enclose certified copies of documents as an evidence – ENCLOSURE ‘I’)

(i) Income Tax (PAN) No. (ii) Goods & Service Tax (GST) No.

(iii) Labour License (iv) ESI

(v) EPF

………………………………………….

………………………………………….

………………………………………….

………………………………………….

………………………………………….

14 Whether last three years IT returns

filed

(Please enclose certified copies of the I

T return of 2015-16, 2016-17, 2017-18

– ENCLOSURE ‘J’)

15 Details of major works executed &

completed during last 7 years in Central

Govt./State Govt./Financial

Institutions/PSUs.

Please fill up enclosed Annexure ‘K’ & enclose copies

of work order and satisfactory completion

certificates.

16 Details of major works under execution

in Central Govt./State Govt./Financial

Institutions/PSUs.

Please fill up enclosed Annexure ‘L’ & enclose copies

of LOI /work order / agreement

17 Details of Key Personnel Permanently

employed. (ANNEXURE ‘M’)

(i) Technical Personnel (ii) Other Personnel

……….

……….

18 Manpower on payroll (in case of

empanelment for Integrated Facility

Management Work).

(Payroll must be supported with EPF

and ESIC payment slip paid for the

latest month - ENCLOSURE ‘N’)

19 Furnish the names of -3- responsible

persons along with their designation,

address, contact no., etc., for whose

organization, you have completed the

above-mentioned jobs and who will be

in a position to certify about the quality

as well as performance of your

organization.


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(ANNEXURE ‘O’)

20 Information relating to whether any

litigation is pending before any

Arbitrator for adjudication of any

litigation or else any litigation was

disposed of during the last seven years

by an arbitrator. If so, the details of

such litigation are required to be

submitted.

(ANNEXURE ‘P’)

21 Declaration regarding near relatives

working in the State Bank of India.

(ANNEXURE ‘Q’)

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DECLARATION:

1) All the information furnished by me/us here above is correct to the best of my knowledge and belief.

2) I/We have no objection if enquiries are made about the work listed by me/ us in the accompanying sheets/ annexures. 3) I/We agree that the decision of SBI Infra Management Solutions Pvt. Ltd. in selection of contractors will be final and binding to me/ us. 4) I/We hereby confirm that our firm/agency/company has not been disqualified / debarred / blacklisted by any Governments, Semi-governments, PSUs, Banks including any of the Offices/Branch of State Bank of India/SBIIMS Pan India during last 7 year from the date of application.

5) I/We hereby confirm that all information, particulars, copies of certificates and testimonials in connection with my/our empanelment are correct and genuine. I am / We are, therefore, liable to face appropriate actions as deemed fit by the SBIIMS in the event of any of the information, particulars, copies of certificates and testimonials are not found correct and genuine. I/We have read the instructions appended to the proforma and I/we understand that


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if any false information is detected at a later date, the empanelment shall be cancelled at the discretion of the SBIIMS.

PLACE : DATE : SIGNATURE OF CONTRACTOR NAME & DESIGNATION SEAL OF ORGANISATION


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ANNEXURE – K

LIST OF MAJOR WORKS EXECUTED AND COMPLETED IN CENTRAL GOVT./STATE

GOVT./FINANCIAL INSTITUTIONS/PSUs DURING LAST 7 YEARS

(Enclose supporting documents i.e. Work order and Satisfactory Completion Certificate

Obtained from the Clients)

S. No.

Name of

Work

Work executed for

(Name of the

Organization with Brief Address of Concerned Office &

Contact No.)

Nature of

Work

Location of the Work

Actual Value of the Work

Stipulated Date /

Time for Completion

Actual Date /

Time for Completion

If Work Left

Incomplete or

Terminated (Furnish reasons)

(Add separate sheet if required)

Note:

1. Information has to be filled up specifically in this format.

2. For certificates, the issuing authority shall not be less than an Executive in charge.

Name of Authorized Signatory Sign & seal of the applicant


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ANNEXURE – L

LIST OF MAJOR WORKS UNDER EXECUTION

(Enclose Copies of Work Orders Issued by Clients)

S. No.

Name of

Work

Work being executed for

(Name of the

Organisation with Brief Address of concerned office &

Contact No.)

Nature of

Work

Location of the Work

Actual Value of the Work

Date of Commencement

Likely Date of

Completion

If Work Left

Incomplete or

Terminated (Furnish reasons)


Note:




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ANNEXURE – M

DETAILS OF KEY PERSONNEL (PERMANENT EMPLOYEE), GIVING DETAILS ABOUT

THEIR TECHNICAL QUALIFICATION & EXPERIENCE INCLUDING THEIR IN-HOUSE

ESTABLISHMENT


Notes:


2. Indicate other points, if any, to show your technical competence to indicate any important

point in your favour.


S. No.

Name Qualification Experience Particulars of Work Done

Employed in Your Firm

Since

Any Other Information


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NNEXURE – 0

DETAILS OF THREE RESPONSIBLE CLIENTS / PERSONS TO WHOM THE MAJOR

WORKS CARRIED OUT BY THE APPLICANT

S. No.

Name of the Official Organization & Address Contact Numbers

E-mail ID


Notes:






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ANNEXURE –P

DETAILS OF LITIGATION / ARBITRATION CASES RESULTING FROM THE

CONTRACTS EXECUTED IN THE LAST SEVEN YEARS OR CURRENTLY UNDER

EXECUTION

Year Award for or against

Applicant

Name of Client

Cause of Litigation and

Matter of Dispute

Disputed Amount

Actual Awarded Amount


Notes:






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ANNEXURE – Q

DECLARATION REGARDING NEAR RELATIVES WORKING IN THE STATE BANK OF INDIA

Name of Bank Staff Related to Applicant

Designation Office/Branch & Place of Posting

Relation with the Applicant


Notes:






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CHECK LIST

(Please tick whichever applicable)

SR. NO. PARTICULARS SUBMITTED (Y or N)

1 Application Form

2 Enclosure A

3 Enclosure B

4 Enclosure C

5 Enclosure D

6 Enclosure E

7 Enclosure F

8 Enclosure G

9 Enclosure H

10 Enclosure I

11 Enclosure J

12 Annexure K

13 Annexure L

14 Annexure M

15 Enclosure N

16 Enclosure O

17 Enclosure P

18 Enclosure Q


Date:

Place:


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EMPANELMENT EVALUATON MATRIX

➢ Maximum Score for Evaluation: 100 Marks

➢ Minimum marks required for qualifying: 60 Marks

(i) Number of Years of Experience of Firm Max 15 Marks

(a) More than 7 years and up to 10 years 5 Marks

(b) More than 10 years and up to 15 years 10 Marks

(c) More than 15 years 15 Marks

(ii) Constitution of Firm Max 15 Marks

(a) Sole Proprietary 5 Marks

(b) Partnership 8 Marks

(c) Private Limited 10 Marks

(d) Public Limited 15 Marks

(iii) Average Annual Turnover Max 20 Marks

(a) Up to 30% of (A)* 5 Marks

(b) More than 30% and up to 50% of (A) 10 Marks

(c) More than 50% and up to 75% of (A) 15 Marks

(d) More than 75% of (A) 20 Marks

(iv) Value of Single Largest Project Max 20 Marks

Completed in Last 7 Years

(a) Up to 50% of (A) 5 Marks

(b) More than 50% and up to 80% 10 Marks

(c) More than 80% and up to 100% 15 Marks

(d) More than 100% 20 Marks

(v) Empaneled with Organisations Max 15 Marks

(a) With SBI/SBIIMS 15 Marks

(b) Other PSU Banks, Other Government Organisations 10 Marks

(c) Private Bank/ Govt. Financial Institutions 5 Marks

(vi) Performance Report from Client Max 15 Marks

(a) Good/Satisfactory 5 Marks

(b) Very Good 10 Marks

(c) Excellent/Outstanding 15 Marks

*(A) signifies the higher value of the applied category as stipulated in Table - ‘A’ of the Minimum

Eligibility Criteria. (for e.g. If applied for the category Above Rs.50 lakh up to Rs.100 lakh, then

‘A’ is Rs.100 lakh).


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Note: Out of the various applicant achieving minimum 60 Qualifying marks, maximum Top 10 to 12

contractors/vendors/agencies will be shortlisted in each category based on the above evaluation.

empanelment application id- hom201907004 ve… · manufacturers (oems) /authorised dealers for...

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