eme 2010 exhibitor check-in information
DESCRIPTION
Exhibitor Move-in Information and order forms for the 8th Annual Extreme Motorsports Expo 2010.TRANSCRIPT
E X H I B I T O R C H E C K - I N I N F O R M A T I O N
8th AnnualExtreme Motorsports Expo
Table of Contents
Thank you for participating inthe 8th Extreme MotorsportsExpo. In an effort to conductthe smoothest vendor move-inpossible, we have provided youwith this informational packet.Please review its contentsthoroughly, making sure toorder any necessary itemsASAP. All needed Electricity,Exhibitor Parking Passes, andRV Campsites MUST be pre-ordered & Prepaid, as we cannotguarantee they will be availableon the day of Check-In.
2010 Intro Letter
Move-In Information
Exhibitor Order Form
Campground Info
Additional Info & Resources
Dear Friends & Exhibitors,
You represent THE BEST OF SAND & THE GIANTS OF OFF-ROAD and we thank you for participating in the 8th Annual Extreme Motorsports Expo 2010. It is hard to believe that an entire year has passed since we have seen many of you, and look forward to pulling together again to create yet another amazing event. We are also excited to meet the many new vendors who are joining us for the first time.
It is the goal of the entire EME Family to get all of you into your booths and set-up as quickly and efficiently as possible. In order to help us accomplish this, please read through the following information very carefully. The information contained in this packet will answer questions such as:
My booth requires electric, do I need to order it? How do I do so?Can I sell products to the public @ the event? What do I need to do?How do I reserve an RV Campsite? How much does it cost?How many vendor badges do I need? How can I order more?How much are vendor parking passes? How many can I order?May I bring a “Display Vehicle” to be placed outside for added exposure?What opportunities are available to maximize my exposure at the event?…..AND MORE!
We kindly ask that you keep in mind the number of companies who will be setting up booths for the weekend, and refer back to the information herein to answer any frequently asked questions you may have before calling your sales rep. If the answer you seek is not included in the material that follows, please contact Wynter McGary, our Office Manager, at (714) 241-9055 so that she may further assist you.
Thank You!!
ExhibitorMove-In Information
Show Hours
Move-InThursday5/20/2010
Move-InFriday
5/21/2010
Show TimeFriday
5/21/2010
Show TimeSaturday
5/22/2010
Show TimeSunday
5/23/2010
Move-OutSunday
5/23/2010
9:00 a.m.-
9:00 p.m.
9:00 a.m.-
3:00 p.m.
5:00 p.m.-
10:00 p.m.
*Ticket BoxesOpen @ 4:00*
10:00 a.m.-
7:00 p.m.
*Ticket BoxesOpen @ 9:00*
10:00 a.m.-
5:00 p.m.
*Ticket BoxesOpen @ 9:00*
5:30 p.m.-
Midnight
The beginning of Move-Out is approximate.Wait for All
Clear!
Please remember that NO VEHICLES will be permitted onto the Event Site after 2:00 p.m. on Friday 5/21/2010 & ALL VEHICLES must be removed
from the Event Site by no later than 1:00 p.m. on Monday 5/24/2010.
Vendor BadgesIssued
The number of Vendor Badges issued to each Exhibitor depends upon the size of their booth. Please refer to the Pyramid & look up the size of booth you reserved to see the number of passes you will be given. To determine the number of badges you’ll receive if your booth is outside, figure out your sq/ft and divide by TWO. Then check the chart to the right for the number of passes you’ll be issued.
10x10
-4-
10x20
-6-
10x30
-8-
10x40 or 20x20
-10-
20x30 or Larger
-12-
100 sq/ft
300 sq/ft
600 sq/ft
200 sq/ft
400 sq/ft
A Maximum of 12 badges will be issued,
however you may order additional ones if
needed, on the Exhibitor Order Form
within this packet.
Green Gate, Park Plaza, Festival Fields
Use Gate 4 & Park in Lot F
Bldg. 10, Bldg. 16, Bldg.18
Use Gate 8 & Park in Lot I
Bldg. 12, Bldg. 14, Main Mall – Use Main Gate & Park in Lot A
FAIRVIEW
To avoid delays in your Move-in,
Please use the Gate & Parking Lot associated with the area your booth is
located in.
O.C. Fair & Events Center - 88 Fair Drive, Costa Mesa CA 92626
Take advantage of the Ten’s of Thousands of Targeted Consumers who will be Face to Face with your product & sales staff – and
Increase your R.O.I!
We’ve developed a number of ways to increase your visibility at the show.
Bring a Display Vehicle, for multiple impressions.
Hang your Company Banner on the event Fence Line & be the FIRST & LAST thing the consumer sees.
Add your Company’s Logo & Link to the EME Website to further your Pre & Post Event Exposure.
Make your Marketing Dollar S-T-R-E-T-C-H….
Fast Pass Checklist:
Famous “Fast Pass Check-in”
All 3 pages of the Exhibitor
Agreement, signed & dated,
and on file with EME Mgmnt.
Re-Sale Number, Tax-ID
Number and/or CADL
Number on file with EME
Management.
Zero Balance on Booth Rental
& ALL Orders.
Avoid Lines…
Unload @ your
Booth…
Receive Quicker
Service…
Get in…
the Fast Lane
Not sure of your status? Call Wynter McGary @ (714) 241-9055 to find out!
Exhibitor Order Forms
BePrepared….
You will enjoy your time at the show much more, as well as increase your ROI if you come prepared! In addition to completing the Fast Pass Checklist, please complete the vendor order form as well. Even if your set-up doesn’t require electricity, you are not camping, and you do not need any additional vendor badges… You will need Parking Passes!!!
Electric
VIP
Tickets
Extra
Badges
Parking
Passes
Campsite
ParkingPasses
ElectricAdditional
Badges
VIPTickets
CampingAdditionalExposure
3 Day ParkingPasses Needed:
= #________
20 ampPlug
= $35
AdditionalBadges Needed
= #________
VIP Tickets Needed
= #________
Camp SitesNeeded
= #________
Banner HungOn Show Fence
= $ 75
50 ampPlug
= $65
Nights NeededNeeded
= #________
AdditionalDisplay Vehicle
= $ 120
$ 10/Each
SpiderBox
= $105 $ 15/Each $ 8/Each$ 40/RV
per night
Logo & Linkon EME Site
= $ 25
Parking Total =
$___________
Electric Total =
$___________
Badge Total =
$___________
Ticket Total =
$___________
Camp Total =
$___________
Mktg. Total =
$___________
Circle One: Visa M/C Amex (Please add the $3 processing fee to your total) Amount Charged: $
Card # Exp:__ /____ V-Code:
Name on Card: Signature:
Company: Contact Person:
Fax Order Form Back to (714) 241-0821 ASAP
Campground Informationand Reservation Form
C A M P G R O U N D R E S E R V A T I O N R E Q U E S T S W I L L B E A C C E P T E D O N A S T R I C T 1 S T C O M E – 1 S T S E R V E D P O L I C Y .
T O E N S U R E Y O U H A V E A S I T E T H A T W E E K E N D , F I L L O U T T H E R E S E R V A T I O N F O R M A N D T H E O R D E R F O R M & F A X
I T B A C K A S A P !
C O M E E A R L Y , O N C E A P P R O V E D Y O U R R E S E R V A T I O N G U A R A N T E E S Y O U A S P O T … N O T A L O C A T I O N !
N O R E Q U E S T W I L L B E A P P R O V E D U N L E S S Y O U R F I L E I S 1 0 0 % C O M P L E T E ! M E A N I N G A L L 3 P A G E S O F Y O U R V E N D O R A G R E E M E N T A R E S I G N E D & O N F I L E , Y O U ’ V E
S U P P L I E D Y O U R R E S A L E # , T A X I D A N D / O R C A D L .
Important Campsite Information
Exhibitor: Booth Location:
On-Site Contact: Cell Phone #:
CampersName
Length of RV
# ofNights
_______ _______ _______
_______ _______ _______
_______ _______ _______
_______ _______ _______
_______ _______ _______
_______ _______ _______
Please Complete & Return with Order Form
Total # of Nights:
Total Due for Camping $
File Complete
Zero Balance
Exhibitor Order Form on File
Order Form Paid in Full
EME approved:
For Office Use Only:
Fax Reservation with Order Form back to (714) 241-0821 ASAP
Additional Informationand Resources
Recommended Vendor Services
Over the past 8 years we have cultivated some amazing relationships with Vendors & Partnering Companies.
As you prepare for the upcoming event, may we recommend the following providers to assist in making this year as successful as possible.
Built By Media: Not satisfied with your current website? Need
help in streamlining your social media networks? Nobody does it better than the Crew @ BBM. Email Peter, [email protected] to request your free quote….and, don’t forget to ask for the EME Vendor Discount –You won’t be disappointed!
NLD Graphics: Need Business Cards, Flyers or pamphlets made
up for the show? NLD Graphics has the lowest prices & fastest turn-a-round in the business. Email Eddie today, [email protected] and get your free quote.
OC Banners: Your one stop shop for all your signage needs! The
absolute BEST PRICES in California, with a 24 hour turn-a-round. Order by Tues 5/18 & have it by the show. Show Specials starting @ just $3.25 sq/ft!! Call for a FREE Consultation (949) 241-0218, or email your questions to [email protected].
Pit Tootsie Promo Models: If you need Reliable, Beautiful
and Articulate Models that will impress your potential clients with their knowledge of your product or service... Look no further than PitTootsiePromoModels.com. Their World Famous Hospitality Crew have the Brains, Beauty and Love of Motorsport Racing, it takes to make your booth successful. Contact them before they book-up. Email [email protected] to inquire about the 20% off hourly rate for EME Vendors ONLY!
….. A Few Closing Words …..
Please remember that any vehicle that will be INSIDE any of the buildings will have to have battery cables disconnected, fuel tanks no more than ¼ full (maximum 5 gallons), filter caps locked and/or sealed with tape and alarm systems deactivated during show hours.
Any vehicle that is used as part of your booth display MUST be in place NO LATER than 2:00 p.m. on Friday 5/21, and cannot be moved until Sunday night at 5:30 p.m., or when the all-clear is given.
Due to a misunderstanding in the date this packet was to be mailed out, our host hotel & decorator’s information is not included. We felt it more important to get you this info ASAP, and send a subsequent email with the information not included herein, than to wait for it. For those of you needing Hotel Accommodations, or Decorating Services, please send our Office Manager, Wynter McGary a quick E-mail and she will make certain you receive the info next week when it is given to us. We apologize for this delay and will make every effort to assist you in any order or reservation that needs to be placed. Thank you for understanding.
EME Staff Contact Information
Nick BartlettPresident / [email protected]
(714) 336-4800
Memory RoseVP / Show [email protected]
(714) 743-1616
Maggie BartlettSales [email protected]
(714) 336-0100
Wynter McGaryOffice [email protected]
(714) 336-4800
www.ExtremeMotorsportsExpo.comPhone: (714) 241-9055 * Fax: (714) 241-0821