Stop being a slave to emailTo avoid the first cause of technostress

TenTipsTo

J e sús

H e r re r a

This is not a course on email program management.

These are just ten reflections that can be useful.

The worse situation

“I will have care of being a slave to myself; for it is a perpetual, a shameful, and the heaviest of all servitudes”

Seneca

#1 Swamped by emails ?Don’t allow yourself to be swamped by emails.

Do not look at e-mail every minute and do not answer it just in time. As a rule use specific times to review and answer your emails. Early in the morning and at the end of the day, and every two hours during business hours may be a good standard.

#2 Use devices with discipline

Use different devices to maintain discipline in your responses, not break it. Electronic devices may be the key to your freedom or your slavery depending on how you use them.

# 3 Use rules to prioritizeYou have many

tools to discriminate and create filters that

automatically archive your

email. You should investigate how to

do it with your email program.

# 4 Email programs are not a file system

It’s better to not use email programs like file system as standard.

It is better to simplify file systems in order to be more efficient.

# 5 Take actionEvery time you manage your email just do one of these three actions: filing, destroying files, or putting the task in your calendar.

A message is an action that requires a reaction. Just answer with a simple Ok in order to inform the sender that you've received the message. Then you have to do something with that email.

# 6 Standardize the response

If you have to send emails repeatedly then develop a template to facilitate the task.

# 7 Duplicate your main account If you are using multiple

accounts choose one that encompasses all and then duplicate it for security.

Having two email accounts linked together guarantees maximum reliability.

# 8 Find other ways to communicate

Beware of attachments, sometimes it´s better to use a FTP system.

When the main purpose of an email is sending a large file, it is better to think of alternatives to the use of email.

# 9 Empty all junk mail everyday

If you are not clean systematically then take control of the content of your inbox.

# 10 Being disciplined is the keyIf you follow these recommendations start with discipline to manage your mail instead of letting it manage you.

Anyway

When you really want to surprise someone and show you care, there is nothing like writing a letter the traditional way instead of an conventional email. Try it.

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Jesús H e r r e r a

thk. u. .…….