Electronic Thesis and Dissertation Initiative Electronic Thesis and Dissertation Initiative at Indiana State University(ISU)at Indiana State University(ISU)

where to start and where to gowhere to start and where to go

Valentine MuyumbaValentine Muyumba(Chair of Cataloging and Acquisitions) (Chair of Cataloging and Acquisitions)

Xiaocan (Lucy) WangXiaocan (Lucy) Wang(Digital Repository Librarian)(Digital Repository Librarian)

OVGTSL 2011OVGTSL 2011Miami UniversityMiami University

Oxford, OHOxford, OHMay 15, 2011May 15, 2011

ETD Initiative at ISUETD Initiative at ISUOutlineOutline

First Section—where to startFirst Section—where to start Bring in ETDs into ISU Institutional Bring in ETDs into ISU Institutional

Repository, Sycamore ScholarsRepository, Sycamore Scholars

Second Section– where to goSecond Section– where to go Ingest ETDs from Sycamore Scholars to Ingest ETDs from Sycamore Scholars to

MetaArchive distributed Preservation NetworkMetaArchive distributed Preservation Network

ETD Initiative at ISUETD Initiative at ISU Global EnvironmentGlobal Environment

Technologies--InternetTechnologies--Internet Open access movementOpen access movement Scholarly communicationScholarly communication Patrons’ needsPatrons’ needs The development of ETDThe development of ETD Economic ClimateEconomic Climate

ETD Initiative at ISUETD Initiative at ISU Who are involved?Who are involved?

Digital Repository CommitteeDigital Repository Committee• Cunningham Memorial LibraryCunningham Memorial Library

DeanDean Library departments: Special Collections, Cataloging and Library departments: Special Collections, Cataloging and

Acquisitions, Systems, Reference, …Acquisitions, Systems, Reference, …

• College of Graduate and Professional Studies College of Graduate and Professional Studies

2010 Spring -- No more paper copy2010 Spring -- No more paper copy

ETD Initiative at ISUETD Initiative at ISU Where to “store”Where to “store”

Institutional RepositoryInstitutional Repository• Digital collections: the intellectual output of a single Digital collections: the intellectual output of a single

or multi-group communityor multi-group community• A set of services for the management and A set of services for the management and

dissemination of digital materialsdissemination of digital materials

Sycamore ScholarsSycamore Scholars• It collects, preserves, and provides open access to It collects, preserves, and provides open access to

ETDsETDs

ETD Initiative at ISUETD Initiative at ISU None-exclusive distributed licenseNone-exclusive distributed license

““I, the author and copyright owner, grant to Indiana State University I, the author and copyright owner, grant to Indiana State University the non-exclusive right to reproduce, distribute, perform, and/or the non-exclusive right to reproduce, distribute, perform, and/or display my submission (including the abstract and any display my submission (including the abstract and any supplementary materials) in whole or in part, worldwide in print or an supplementary materials) in whole or in part, worldwide in print or an electronic format, whether in existence now or developed in the electronic format, whether in existence now or developed in the future, in any medium, including but not limited to audio or video, for future, in any medium, including but not limited to audio or video, for the sole purpose of preserving and providing free, open electronic the sole purpose of preserving and providing free, open electronic access to my work. I further agree that Indiana State University will access to my work. I further agree that Indiana State University will utilize evolving current best practices to ensure preservation and/or utilize evolving current best practices to ensure preservation and/or distribution.”distribution.”

ETD Initiative at ISUETD Initiative at ISU

How to submitHow to submit ETD submission templateETD submission template

• NDLTD ETD-MS schema: NDLTD ETD-MS schema: • Dublin Core ETD Metadata Schema: Dublin Core ETD Metadata Schema:

Author, Title, Alternative Title, abstract, Subjects, Author, Title, Alternative Title, abstract, Subjects, type, date, Degree, level, department, committee type, date, Degree, level, department, committee chair, committee members, imprint, notes, chair, committee members, imprint, notes, language, statement of responsibility, identifier….language, statement of responsibility, identifier….

ETD Initiative at ISUETD Initiative at ISU• ETD submission and catalog workflowsETD submission and catalog workflows

ETD Initiative at ISUETD Initiative at ISU

ETD authority controlETD authority control

LCSH Name Authority

ETD Initiative at ISUETD Initiative at ISU

ETD Initiative at ISUETD Initiative at ISU

ETD Initiative at ISUETD Initiative at ISU

Increase ETD visibility Increase ETD visibility

Google Google Scholar OAIster: (Union Catalog of Digital Resources, : (Union Catalog of Digital Resources,

academically-oriented digital resources) academically-oriented digital resources) OpenDOAR (Directory of Open Access Repositories) (Directory of Open Access Repositories) ROAR (Registry of Open Access Repositories)ROAR (Registry of Open Access Repositories)

ETD Initiative at ISUETD Initiative at ISU

Promote research and scholarshipPromote research and scholarship Supporting formats: Supporting formats:

Text (e.g. PDF, word documents); PowerPoint files; Media Text (e.g. PDF, word documents); PowerPoint files; Media (video, audio, graphics); Specialized formats (Mathematical (video, audio, graphics); Specialized formats (Mathematical workbook, SPSS system file, etc.); HTML web pages; …workbook, SPSS system file, etc.); HTML web pages; …

Typical types of materialsTypical types of materials:: Faculty publications, pre-publications, working papers; Faculty publications, pre-publications, working papers;

Student projects; Theses & dissertations; Tech reports; Data Student projects; Theses & dissertations; Tech reports; Data sets and files; Grant proposals; learning objects; Digital sets and files; Grant proposals; learning objects; Digital special collections; Grey literature; … special collections; Grey literature; …

Scholarly impactScholarly impact

ETD Initiative at ISUETD Initiative at ISU Dublin Core record in the Digital GatewayDublin Core record in the Digital Gateway

ETD Initiative at ISUETD Initiative at ISU Converted MARC records in MillenniumConverted MARC records in Millennium

ETD Initiative at ISUETD Initiative at ISU

ETD record at ISU OPACETD record at ISU OPAC

ETD Initiative at ISUETD Initiative at ISU How to “circulate” or accessHow to “circulate” or access

Full text, open accessFull text, open access• Sycamore Scholars, Google, Google Scholars, Sycamore Scholars, Google, Google Scholars,

OpenDOAR , ROAR, …OpenDOAR , ROAR, …

ISU OPACISU OPAC

WorldCatWorldCat

ETD Initiative at ISUETD Initiative at ISU workflowworkflow

College of Graduate and Professional

Studies

ISU Online Catalog

WorldCat Digital Collection Gateway

Cataloging department

Special Collections

Library

Sycamore Scholars

OCLC WorldCat

ETD Initiative at ISUETD Initiative at ISU

Second SectionSecond Section

ISU ETD PreservationISU ETD Preservation

ETD Initiative at ISUETD Initiative at ISU

Digital PreservationDigital Preservation

““Digital preservation combines policies, Digital preservation combines policies, strategies and actions that ensure access to strategies and actions that ensure access to digital content over time.” -digital content over time.” -ALCTS DefinitionALCTS Definition

http://www.ala.org/ala/mgrps/divs/alcts/resources/preserv/http://www.ala.org/ala/mgrps/divs/alcts/resources/preserv/defdigpres0408.cfm defdigpres0408.cfm

ETD Initiative at ISUETD Initiative at ISU Preservation Strategies for ETDPreservation Strategies for ETD

Bitstream preservationBitstream preservation Persistent unique URLPersistent unique URL

http://hdl.handle.net/10484/105 http://hdl.handle.net/10484/105

BackupBackup

  Problem: Problem: Local preservationLocal preservation

  

ETD Initiative at ISUETD Initiative at ISU ISU digital preservation committeeISU digital preservation committee

Investigated other alternativesInvestigated other alternatives Become a member of MetaArchive Cooperative Become a member of MetaArchive Cooperative

(LOCKSS)(LOCKSS) Reasons:Reasons:

• Preserved in a geographically distributed network Preserved in a geographically distributed network • stored on secure file servers stored on secure file servers • run by multiple members in multiple locationsrun by multiple members in multiple locations• preserves all formats and genres of web-published content, preserves all formats and genres of web-published content,

including the historical context (the look and feel)including the historical context (the look and feel)• Dynamically check each file and provide repairsDynamically check each file and provide repairs• organizations own and control the process organizations own and control the process

ETD Initiative at ISUETD Initiative at ISU

Preservation Procedure--setupPreservation Procedure--setup MetaArchive network server purchase and MetaArchive network server purchase and

LOCKSS installation LOCKSS installation • Hardware purchase and installationHardware purchase and installation

16 TB16 TB CentOS 5.4 serverCentOS 5.4 server JVM 1.6 or laterJVM 1.6 or later LOCKSS software LOCKSS software

ETD Initiative at ISUETD Initiative at ISU web administrative UIweb administrative UI

ETD Initiative at ISUETD Initiative at ISU

PluginPlugin: : which file urls to fetch and preserve which file urls to fetch and preserve

ETD Initiative at ISUETD Initiative at ISU complete a Conspectus entry complete a Conspectus entry (create, update, and maintain their collection descriptions)(create, update, and maintain their collection descriptions)

ETD Initiative at ISUETD Initiative at ISU Plugin testingPlugin testing

ETD Initiative at ISUETD Initiative at ISU

Ingesting Ingesting

Assign geographically dispersed network servers Assign geographically dispersed network servers

each network server replicates a collectioneach network server replicates a collection

ETD Initiative at ISUETD Initiative at ISU workflow of ingesting to distributed preservation workflow of ingesting to distributed preservation

server purchase LOCKSS setupselect the collection

write plugincomplete a

conspectus entry

Ingesting

Testing

ETD Initiative at ISUETD Initiative at ISU

SummarySummary How to bring ETD -- from Students into Sycamore ScholarsHow to bring ETD -- from Students into Sycamore Scholars

How to store ETD --- Sycamore ScholarsHow to store ETD --- Sycamore Scholars

Where and how to catalog—DSpace administrative UI, etc.Where and how to catalog—DSpace administrative UI, etc.

How to circulate -- Open Access, Gateway, OPAC How to circulate -- Open Access, Gateway, OPAC

How to preserve– Dspace, server, MetaArchive networkHow to preserve– Dspace, server, MetaArchive network

BibliographyBibliography Networked Digital Library of Theses and Networked Digital Library of Theses and

DissertationsDissertations http://www.ndltd.org/http://www.ndltd.org/ SPARCSPARC http://www.arl.org/sparc/openaccess/http://www.arl.org/sparc/openaccess/ MetaArchive MetaArchive

Cooperativehttp://www.metaarchive.org/Cooperativehttp://www.metaarchive.org/ LOCKSSLOCKSS http://lockss.stanford.edu/lockss/Homehttp://lockss.stanford.edu/lockss/Home ……

QuestionsQuestions Contact usContact us Valentine.Muyumba@indstate.eduValentine.Muyumba@indstate.edu Xiaocan.Wang@indstate.edu Xiaocan.Wang@indstate.edu

Please fill out the evaluation form in your packetPlease fill out the evaluation form in your packet