Electronic reporting in Poland

27th Voorburg Group MeetingWarsaw, Poland

October 1st to October 5th, 2012

Central Statistical Office of Poland

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Overview

Introduction Description of the survey Population Coverage Data collection

Past practices New practices

Operational efficiencies gained from new practices

Next steps

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Introduction

electronic BS questionnaire Report on turnover of business services which is used as a tool of the survey Evaluation of business services related activities

2009 - the first reference period for data collection by means of electronic questionnaires each respondent has its own account at the reporting portal

and can fill in questionnaires in on-line version Exception: enterprises with the number of persons employed 5

and less

in 2009 reorganization of the data production process each regional office cooperates with the CSO in the scope of

selected surveys and is in charge of processing data collected within those surveys from entities from all over the country

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Description of the survey

Survey Evaluation of business services related activities compilation of annual information on the value and the structure

of turnover with the breakdown into product and residence of client

methodology was elaborated within the works of Eurostat’s Working Group on Services Statistics

was launched in 2010 with the first reference year 2009 Regulation (EC, EURATOM) No 58/97 of the Council of 20

December 1996 as well as the Regulation (EC) No 295/2008 of the European Parliament and of the Council of 11 march 2008 concerning structural business statistics

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Description of the survey

Further use of data:

in compilation the index of services production which recommends the use of data on turnover at the product level

as the weights for services producer price indices

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Description of the survey

BS questionnaire Report on turnover of business services consists of three parts: 1st part – respondent identification: name and place of

residence, number of National Official Business Register REGON, symbol of Polish Activity Classification (PKD) as well as some contact information

2nd part – data collection on turnover by residence of client (the percentage of turnover broken into residence of client: residence in country, in countries of the European Union and in countries outside the European Union)

3rd part - information on the total value of turnover as well as the value of turnover from the sale of individual products

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Population Coverage

All enterprises with the number of persons employed 10 and more which run the following business services related activities:

IT activities: software publishing (58.2 by NACE Rev.2), computer programming, consultancy and related activities (62 by NACE Rev.2), information service activities (63 by NACE Rev.2)

legal activities (69.1 by NACE Rev.2) accounting, bookkeeping and auditing activities; tax consultancy book-

keeping and auditing activities (69.2 by NACE Rev.2) management consultancy activities (70.2 by NACE Rev.2) architectural and engineering activities and related technical consultancy

(71.1 by NACE Rev.2) technical testing and analysis activities (71.2 by NACE Rev.2) advertising (73.1 by NACE Rev.2) market research and official opinion polling (73.2 by NACE Rev.2) employment activities (78 by NACE Rev.2)

Data Collection

Survey Evaluation of business services related activities was introduced to official statistics in 2010 with the first reference year 2009

BS questionnaire Report on turnover of business services works only in electronic version

However … the profits resulted from new practices can be considered on the

basis of experiences acquired from the pilot studies (conducted within the

works of Eurostat’s Working Group on Services Statistics) the present survey during its functioning in the reference years

2009-2011

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Data CollectionPast practices

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pilot studies

2003

•surveyed activities by NACE Rev. 2:• IT: 58.2, 62 and 63• accounting and management

consultancy: 69.2 and 70.2• architecture and engineering

(71.1)• advertising (73.1)

•enterprises (44 442 units): • all large• 25% sample of medium and

small enterprises•response rate: 28%

2004

•surveyed activities by NACE Rev. 2:•legal activities (69.1)•technical testing and analysis (71.2)•market research and opinion polling (73.2)•employment activities (78)•enterprises (28 549 units):

• all large and medium • 45% sample of small

enterprises• response rate: 20%

Data CollectionPast practices

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regional offices sent out paper

questionnaires designed regarding the type of services activity

respondents covered by

settled sample frame

via post 1 month

return of fulfilled questionnaires

to regional offices

via post

after 1 month

contact with respondents who did not delivered the required data

data registration in electronic

database and control

final analysis and datasets acceptation

grossing up and final results

compilationregional offices and CSO

Data CollectionPast practices

voluntary participation in survey

response rates 2003 – 28% 2004 – 20%

coverage of enterprises with the number of persons emloyed 9 and less

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Data CollectionNew practices

the most significant differences:

implementation of electronic reporting system

specialization of regional offices

in 2010 ten different BS questionnaires were replaced by one integrated electronic questionnaire: BS Report on turnover of business services

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Data CollectionNew practices

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survey sample frame preparation

in Generator of sample frames

Base of Statistical Units

sample frame placement on the reporting

portal

respondents are automatically

informad about reporting obligation

provision of information concerning

reporting account

via regular post login to

reporting portal and

fulfillment of questionnaire

return of fulfilled

questionnaires to regional office

1 monthe-mail reminderafter

14 days

1 monthclosure of

reporting portal after 3 editions

of survey

data control, corrects’

introduction, data comparing with other

surveys

2 months

the end of year after the end of reference year

non-response estimation and final dataset acceptation

Data CollectionNew practicesOperational efficiencies gained from new practices

as far as the response rate is concerned it is not proven that access to the electronic questionnaire improve it

reduction of number of statisticians’ contacts with respondents due to control procedures carried out at the stage of on-line

reporting data the possibility of making logical errors is minimized reduction of statisticians’ burden at the stage of manual

inserting data to the IT survey system high share of reporting units which choosed the electronic

questionnaire costs savings of printing, correspondence, phone calls, data

analyzing and inserting into the IT survey system

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Data CollectionNext steps

integration of BS questionnaire Report on turnover of business services with SP questionnaire Annual survey on enterprises

widening the coverage of survey by the population of enterprises with the number of persons employed 9 and less (for example every 5 years)

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Thank you for your attention