effective grant writing -mike&clayton

8/9/2019 Effective Grant Writing -Mike&Clayton

1/25

Effective Grant WritingFor YTP 2009-2011

Effective Grant WritingFor YTP 2009-2011

Michael Johnson, U of O

Clayton Rees OVRS

Michael Johnson, U of O

Clayton Rees OVRS


2/25

Important CluesImportant Clues

READ READ READ READ the details

Follow directions


Follow Directions

Have your staff or administrator read

the draft. Involve other administrative staff


Follow directions


Follow Directions

Have your staff or administrator read

the draft. Involve other administrative staff


3/25

Who is Qualified to Apply for a

Request for Grant Proposal?


Request for Grant Proposal? Is an Oregon public school district or

education service district, or a consortiumduly authorized by two or more such

districts to submit a proposal on behalf ofthe authorizing districts. See ORS330.003(2)

Agree to share the cost of the proposedYouth Transition Program by providing

matching funds in the amount of one third(1/3) of the total costproposed by theschool district.

.

Is an Oregon public school district oreducation service district, or a consortiumduly authorized by two or more such

districts to submit a proposal on behalf ofthe authorizing districts. See ORS330.003(2)

Agree to share the cost of the proposedYouth Transition Program by providing

matching funds in the amount of one third(1/3) of the total costproposed by theschool district.

.


4/25

Must demonstrate that Proposer meetsthe standards to be deemed a

Responsible Proposer as defined inOregon Administrative Rules (OAR)125-247-0640(1)(F)(i) through (v).

Access to this rule can be achieved atthe following website:http://arcweb.sos.state.or.us/rules/OARS_100/OAR_125/125_247.html

Must demonstrate that Proposer meetsthe standards to be deemed a

Responsible Proposer as defined inOregon Administrative Rules (OAR)125-247-0640(1)(F)(i) through (v).

Access to this rule can be achieved atthe following website:http://arcweb.sos.state.or.us/rules/OARS_100/OAR_125/125_247.html


5/25


Grant?


Grant? Matching Funds. In order for OVRS to

draw available federal funds for the YouthTransition Program, OVRS must receive

cash matching funds fromparticipatingschool districts. Districtmatching fundsmust: Be from a non-federal source, and cannot be

used as match for any other federal funds; Must be cash. In-kind district resources may

not be applied towards the required match.

Must equal one third (1/3) of the total grantbudget.

Matching Funds. In order for OVRS todraw available federal funds for the YouthTransition Program, OVRS must receive

cash matching funds fromparticipatingschool districts. Districtmatching fundsmust: Be from a non-federal source, and cannot be

used as match for any other federal funds; Must be cash. In-kind district resources may

not be applied towards the required match.

Must equal one third (1/3) of the total grantbudget.


6/25

EXAMPLE:

Total Proposed Cost of Districts 2009-

11 YTP: $210,000 District Matching Funds @ 1/3 of Total:

$70,000

DHS/OVRS Contribution to Total Grant:$140,000

EXAMPLE:

Total Proposed Cost of Districts 2009-

11 YTP: $210,000 District Matching Funds @ 1/3 of Total:

$70,000

DHS/OVRS Contribution to Total Grant:$140,000


7/25

Responsible fiscal management of the grantfunds is essential. OVRS expects both

fiscal and program staff to participate inthe development of the districts Proposal forYTP grant funds. Consideration forcontinued funding may be based ondemonstrated support and involvement ofboth fiscal and program staff in the planning,implementation, and administration of thegrant.

Responsible fiscal management of the grantfunds is essential. OVRS expects both

fiscal and program staff to participate inthe development of the districts Proposal forYTP grant funds. Consideration forcontinued funding may be based ondemonstrated support and involvement ofboth fiscal and program staff in the planning,implementation, and administration of thegrant.


8/25


9/25

CRITICAL SECTIONCRITICAL SECTION

SECTION 5 PROPOSALREQUIREMENTS

READ READ READ READ READ andFOLLOW DIRECTIONS.

New vs Continuous

SECTION 5 PROPOSALREQUIREMENTS

READ READ READ READ READ andFOLLOW DIRECTIONS.

New vs Continuous


10/25

Pass/Fail ItemsPass/Fail Items

The items listed belowwill be scoredon a pass/fail basis.

Proposal Cover Sheet Included Proposer meets Minimum Requirements

in Section 2 of this RFGP:

Budget Included, including budgetnarrative.

Budget includes matching funds in theamount of one third (1/3) of the total costproposed by the school district.

The items listed belowwill be scoredon a pass/fail basis.

Proposal Cover Sheet Included Proposer meets Minimum Requirements

in Section 2 of this RFGP:

Budget Included, including budgetnarrative.

Budget includes matching funds in theamount of one third (1/3) of the total costproposed by the school district.


11/25

Pass/Fail ItemsPass/Fail Items

Is an Oregon public school district oreducation service district as defined

by statute. Proposer meets the "responsible

Proposer" requirements.

Technical Proposal Format and

Length Assurances Signed and Included

(Attachment D)

Is an Oregon public school district oreducation service district as defined

by statute. Proposer meets the "responsible

Proposer" requirements.

Technical Proposal Format and

Length Assurances Signed and Included

(Attachment D)


12/25

Section 5

Proposal Requirements (scored)

Section 5

Proposal Requirements (scored)

Proposed Program (40%)Administrative Support (10%)

Collaboration with Community Partners (10%)

Performance (40%) (Includes history ofmeeting performance benchmarks andresponsible fiscal management.)

Proposed Program (40%)Administrative Support (10%)

Collaboration with Community Partners (10%)

Performance (40%) (Includes history ofmeeting performance benchmarks andresponsible fiscal management.)


13/25

Proposed Program (40%)

Essential Writing Tips


14/25

Starting Date


15/25

SCOPE OF ACTIVITIES

Referral Process

Vocational Goal


16/25

Individual Plan for Employment (IPE)

Follow-up Services


17/25

Connection to STW/CRLS

Monitor Performance


18/25

Summer Program


19/25

Diverse and Underserved Populations


20/25

Administrative Support (10%)

(Section 3.4.3)District shall undertake the following actions and provide the following services:1. Establish qualifications and classification for the Transition Specialist and create a year-round position, using the typical duties outlined in section 3.4.4. below.2. Identify a direct contact within the school District to assist in managing the YTP and

supervising the Transition Specialist.3. When hiring new Transition Specialists, make every reasonable effort to include an OVRSrepresentative in the interview process, recognizing the spirit of this partnership effort toprovide a new pattern of services.4. Ensure coordination of activities between the IEP and the IPE.5. Ensure that the Transition Specialist has the support of the building principal and Directorof Special Education to ensure that each YTP students transition goals are achieved and thatthe performance measurements of the District can be met.6. Participate in the OVRS data collection system.7. Allow the Transition Specialist to attend training jointly sponsored by ODE, OVRS, and theUniversity of Oregon.8. Provide required matching funds by the dates specified in the grant agreement.9. Include administrative staff, e.g., business manager, in the development of the RFGP andadministration of the grant.;


21/25

Collab.w/ Community Partners (10%)

Explain Partnership(s)

Letter from Local OVRS Branch

Manager

Letters of Support From Agencies


22/25

Budget

Accurately determine and calculate FTE

Cost effective

Evidence of fiscal management oversight

Accurately calculate match

Clarifywith a budget narrative


23/25

BUDGETBUDGET

See handouts

The most important feature of this

piece of the puzzle is ACCURACY!!!Anticipate possible increases in wages.

See handouts

The most important feature of this

piece of the puzzle is ACCURACY!!!Anticipate possible increases in wages.


24/25

The Match GameThe Match Game

How is the match calculated How is the match calculated


25/25

ORDER OF SELECTIONORDER OF SELECTION

"I sense something, a presence I've notfelt since [1994] Darth Vador

"Perhaps I can find new ways tomotivate them." Darth Vador

"You do what you can for as long as

you can, and when you finally can't,you do the next best thing. You backup but you don't give up." Chuck

Yeager

"I sense something, a presence I've notfelt since [1994] Darth Vador

"Perhaps I can find new ways tomotivate them." Darth Vador

"You do what you can for as long as

you can, and when you finally can't,you do the next best thing. You backup but you don't give up." Chuck

Yeager

effective grant writing -mike&clayton

Documents