effective document capture in sharepoint - sharepoint saturday cape town - 22 october 2016
TRANSCRIPT
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Effective Document Capture for SharePointAlistair Pugin
29 October 2016Durban, SA
#SPSDBN
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Sponsors
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House Keeping• Hashtag #SPSDBN• Prizes are at the end• SharePint for everyone after
prizes• Make sure your cards are
stamped• Podcast and Live Streaming via
2GuysAndSharePoint
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</about.me>
2GuysAndSharePoint
www.facebook.com/alistairpugin
@AlistairPugin
za.linkedin.com/in/alistairpugin
alistairpugin.net
• Office Servers MVP• Nintex vTE• Chief Strategist: Microsoft Services• Been working with ECM Products since 2000• SharePoint Saturday South Africa• Regional Director for the Information Worker
Community in South Africa
2GuysandSharePoint
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Session InfoMany organizations’ processes are still driven by paper based documents which provides a plethora of caveat’s for missing and uncontrolled documents. Paper invariably gets misplaces and or discarded which creates and auditing and find ability nightmare.
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Session InfoThis session covers:
• What products are available for document capture• How to configure a proper document process• What options there are for image cleanup, data validation, data extraction• How OCR assists with recognition and automation
Consultants will be able to articulate the needs of companies’ still utilizing paper based processes more effectively and efficiently through the use of intelligent capture solutions
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Session Index• Different Scanning Solutions available• What is Kofax Express?• Kofax Features• CaptureBites Add-ins• CaptureBites
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Things to Consider for Document Capturing
- Real-time image display
- Indexing- Metadata- Search ability- OCR- Bar Codes- Export Connectors
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Different Scanning Solutions available
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Kofax Expressand
CaptureBites
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What is Kofax Express?
Kofax Express™ is a powerful, all-in-one, easy-to-use, batch-oriented document scan application capable of high-speed scanning with real-time image display, indexing, and bar code detection.
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What is Kofax Express?• Unlimited volume production batch scanning software
o Supports > 200 Scannero Low to high volume production
scanningo Imports Images
• Includes:o VRSo Document Separationo Automatic Indexing o PDF Super Compressiono Full Text Searchable PDFo Export to Back-Ends
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VRS Image Analysis and Enhancements
4 Enhance Faint Text
3 Black Border Removal & Crop to Size
5 Background Removal
1 Auto-Rotate6 Punch Hole Removal
2 Deskew
7 Delete Blanks
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Automatic Document Separation
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Bar Code Indexing
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Database Lookup
SCBE000995_01Service Nr.
Search related information in Database…
SCBE000995_01Service Nr.
CB Bank Inc.Customer
BrusselsCity
Network ScannerDevice Type
SF300PModel
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Rubber Band OCR
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Super CompressionColor with the size of B&W
• Optimized for business color• Standard PDF or PDF/A
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Searchable PDF and PDF/A
• Search on any text with standard PDF viewer
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Scan, QC, Index and Export with Separate Stations
Scan
Scan
Quality Controlwith VRS after Scanning
Indexing
Export(Searchable PDF OCR-ized PDF)
Jobs, Batches and Scanner Profiles are shared by all stations. Any of the stations can be configured as the server and no separate server is required.
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CaptureBites adds value to Kofax Express
AutoBites
Automatic Import, Processing and Export
MetaTool
Intelligent Separation, Extraction, Validation
Export
SharePoint OnlineEmailFTPAlfrescoEtc.
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MetaTool Functions
Scan Separate Edit Images Extract Validate Export
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Some examples of intelligent floating data extraction
Find the highest amount and format it consistently 2.946,83 -> 2946,832,946.829 -> 2946,83
Find VAT Number anywhere on the page, also in vertical text, and ignore own VAT Number
Find dates anywhere in multiple formats, such as:26/06/201426/6/201426 JUN 2014and convert dates to a standard format for consistent output
Only look for amounts on lines containing keywords such as Total, Valor a debitar, Amount,…
Lookup additional vendor data in an external DB.Lookups via multiple ways such as via VAT#, Name, City etc.
Calculate values: e.g. Total without VAT = Total / 1.21
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Advanced ValidationOnly appears when data is wrong
Single click OCRClick top left of a number or word to instantly enter it in the current field.
Multi-way database lookup
Enter dates in short format like 6/6/14 and convert it to 06/06/2014 automatically
Interpret both . and , as decimals and convert to , or . for consistency
Only look at invalid fields and skip all valid documents
Use Quick Choice fields, multi-line fields, lookup data in SharePoint lists, etc.
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Instead of using validation, export invalid documents to a different destination
Use this in combination with AutoBites for unattended processing.
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Intelligent Document Separation
• Separate based on keywords on the first or last page
• Flexible rules based configuration
• Test rules on current batch with a single click
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Tools to clean, erase, crop and anonymize (redact)
Cleanup edge tool with auto detection of background color
“Anonymize” documents to hide sensitive info with background color or solid color
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Clip and export images in multiple segments
• Use conditional rules too Only export
when there is a photo, bar code, specific text or check box.
o Export blank photo’s to another destination
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Signature & Mark Detection
• Configure black level directly from sample images
• Define custom values for true and false
• Use drop-out to get rid of lines on color forms
• Combine with quick choice fields in Validation
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AutoBites automates Kofax Express for unattended processing
Documents are scanned to folders per document type:• Invoices\• Purchase Orders\• Contracts\
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Unattended Kofax Express with AutoBites
• Fully automates import, processing and export of images and automatically :
• enhances images with VRS• reads bar codes• separates documents• super compresses and OCRs images• combine with MetaTool for unattended intelligent data
extraction
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Auto Job SwitchingDevice agnostic – Works with any device that can scan to a folder
Devices Scan to Watched AutoBites Sub Folders per Job
W:\ AutoBites Watched Folder
\ Invoices
AutoBites automatically switches Kofax Express to a different job per sub folder and automates import, processing and export
C:\ Kofax Express Invoices Job
\ Contracts
\ Delivery Notes
C:\ Kofax Express Contracts Job
C:\ Kofax Express Deliveries Job
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Export Connectors
Alfresco Xerox DocuShare
Database
Folders
Email IBM OnDemand
SAP R/3
OpenText Content Server
SharePoint Server & Online
FTP, SFTP & FTPS
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Pricing Model
• Same level system as Kofax Express:o Desktop, Workgroup, Workstation, LVP, MVP, HVP, SHVPo +20% 1st year software maintenanceo No page limito License never expireso AutoBites / FolderScan Import speed changes depending on
level: Desktop = 30ipm, Workgroup & Worstation = 60ipm, LVP = 90ipm, MVP = 120 ipm, HVP = 150 ipm, SHVP unlimited ipm (depends on PC’s speed)
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www.capturebites.com
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Special Products
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Multi-Export
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Digital Imprinter
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Booklet Splitter
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Folded Form Splitter
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Report Generator
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Bar Code Generator
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MacroExecute commands before or after export
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CommanderIntegrate Kofax Express in your software
Scan Supporting Documents
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Create Installer ToolCreate your own installer to deploy pre-configured jobs, profiles, lookup databases etc.
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Questions
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Thank You