education and sport development ncop...
TRANSCRIPT
2018/06/26
Education and Sport Development Department of Education and Sport Development Departement van Onderwys en Sport Ontwikkeling Lefapha la Thuto le Tlhabololo ya Metshameko
NORTH WEST PROVINCE
"Towards Excellence in Education ond Sport Development"
PRESENTATION LAYOUT 1. BACKGROUND
2. GOVERNANCE STRUCTURES
NCOP PRESENTATION
State of Governance and Finance in the NWDESD
PRESENTED BY SM SEMASWE: HOD
2706~20~1~8~----~------I
3. PLANNING, DECISION MAKING, BUDGETING AND PROCUREMENT
4. MONITORING AND EVALUATION
5. PROGRAM PERFORMANCE
6. ORGANIZATIONAL CAPACITY AND THE CHALLENGES
7. STAKEHOLDER MANAGEMENT AND COMMUNITY PARTICIPATION
8. CHALLENGES
9.CONCLUSION
"'t . "Towards Excellence in Eoucotion ond Sport Development"
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1. BACKGROUND
• Department divided into FOUR districts (District Municipal boundaries) which are f urther divided into 18 (16) sub-districts ( local government mun icipal boundaries); and 69 circuits.
• It consists of 1494 schools categorised as follows:
~Publ ic ordinary schools
~ Public special schools
~I ndependent Schools
• Further d ivided into: primary, "middle", and secondary schools
• Of the 1494 schools, 135 A ----~- ~ Et:::.liv:rj sw.:m - .,- ~"'., 1· ~ .. ,~ .... -""""'~ ~-o-:~...,"""~ ..,....,,.._,...... .. ~"'U.00..~~ NORTM WCT "OV I NCC
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2. GOVERNANCE STRUCTURES r=---STRUCTURE
CEM
I HEDCOM
EXECUTIVE LEADERSHIP TEAM
EXECUTIVE MANAGEMENT TEAM
l SMT
DMT
PORTFOLIO COMMIITEE • 1 ....C~t~-. -..t!C ~, """1d. , ............ ~.,.. ...... ~
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N09'TM WCST P tt:OVIN CI:
CHAIR
MINISTER: BASIC EDU
DG: BASIC EDU I
MEC
HOD
MEC: PED
HOD
I FREQUENCY -i
: QUARTERLY
I Bl-MONTHLY
l wEEKLY
WEEKLY
j QUARTERLY
MONTHLY
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2.GOVERNANCESTRUCTURES STRUCTURE
AUDIT COMMITTEE
AUDIT STEERING COM
RISK MAN. COMMITTEE
DEPARTMENTAL PERFORMANCE
REVIEW COMMITTEE
BUDGET COMMITTEE
BRANCH
SCM COMMITTEES. _ , · _.("~w'ic.~ 1:;.i.:~D-. ;;· · •
CHAIR
1 External Chair
JHOD
. External Chair
HOD
CFO
l oDGs I
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"Towords Excellence in Educatio'n ~nd Sport Development"
GOVERNANCE STRUCTURES CONT ...
FREQUENCY
Quarterly
Bl-Monthly
i Bi-Monthly
QUARTERLY
MONTHLY
.,-- -1 Monthly ~-
1 M ONTJ:l IX --- -I _... ~ __ - - ~
STRUCTURE CHAIR FREQUENCY
CURRICULUM I BRANCH DDG i QUARTERLY MANAGEMENT &
J DELIVERY COMMITTEES I
-· INFORMATION & CHIEF DIRECTOR QUARTERLY COMMUNICATION TECHNOLOGY STEERING COMMITTEE (ICTSC)
" I 1
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#Towards Excellence in ECfucation and Sport Development"
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3.PLANNING, DECISION MAKING, BUDGETING AND PROCUREMENT
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PLANN ING •Tools: NDP, MTSF, Strat Plan, APP, SONAs, SOPAs, Annual Reports;
sector specific policies( CAPS}
• Respond to outcome 1 and 14 of NDP
• Provincial policy thrust: RRR and five concretes
• Framework: this is done in accordance to the framework developed by DPME
• The Framework outlines requirements for strategic and annual performance planning, operational planning, programme planning, infrastructure plann ing, monitoring and reporting, evaluations, institutional planning processes
•The following is_!be dep_art_m ta~lann· recesses; Edill:.'llj.,. w S;cr. ~ • :tf 4. --"'---.-=-~· ~ ....... ...,_ ......... ~ ...,._...~,.,."*"~
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PLANNING CONT ....
•!•Departmental planning lekgotla presided by the MEC just after the cabinet makgotla's: draft APP
•!•Various chief Directorates and directorates retreat dealing with targets formu lation
•!•Implementation, monitoring and evaluation processes:
v" Chief/directorate monthly review meetings
v"Provincial monthly review: deals with monitoring programme performance
v"Monthly reporting at various levels: trac.king program performance _____ ,;::;. ~ rd,:.:.a.ad,ex,peRditure - ~ ~~
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Sopa Pronouncements
Prononcement Key Deliverables OR.Tarri6o lop ~aths and:S.ciehce-acnicvers for tmpl~merit'O·~ :rambo'"J:op Mat~S;and"Scien·ce
11 gracte_l 2 le<i0ers In 1illth.e'VTSD Schoolsc:. ~hlevers'.fonilJ gra0e;121earners J.n all th~~ OPA 7 • : . , iYTSD Schools : . • • . ·
upport throughout the year to all learners rom grade 9 to 12, placing struggling day upport grade 9 · 12 learners Place struggling
learners Into boarding schools SOPA pg 8 • 1/4 earners in boarding schools Reporting
Recruit retl red·professlonalS<to· provide, el(tra _ . ciasses;:to} e"'arners ' · · - ~
Learners placed in hostels during vacation camps Mega Fa rm schools establish in districts.
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Sopa Pronouncements
Pronouncement Delivera bles Progress to date
S1;1pport sch?O)S through Infrastructure ~chool infrastructur~ develol)ment "' INFRASTRUCTURE AS PER TABLE 85 develooment:·sePA PQ 57 ·- . - ,. - :
Placing struggling day learners into Placing struggling day learners into REPEATED boarding schools, SOPA pg 8 - 1/4 boarding schools, SOPA pg 8 - 1/4 Reporting Reporting
visp games - · :~' - \vTSDgames DONE FOR 20~7/18 "' Ensure that the syllabuses are restructured
Restructure school syllabuses to Include PART OF LO entrepreneurship skills
~o accommodate the teaching and (GFETS will add material in the life skill development of entrepreneurship skills. learning area/subject). ISOPApg 36
Debates in all secondary and come up with iN umber of students participating in the DONE FOR 2017 /18 ..
Lhe top 10 stud~nts. who will be used for ': · ~ebate competition - ;~ motivational ~peaklng : ,,.
Provincial Marathon Stage Provincial marathon DONE FOR 2017/18 I :::::---- -~- ~ - ~ ~::ti~ E!te&lic:ir~ Spc~ Dmlt-,.::>t<r-
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Sopa Pronouncements
I Pronouncement Key deliverables Progress to date
1~easlblllty study to establish an academy! AT THE PLANNING STAGE. jin a village. Support of Sport academies
:Sport Academy in all Districts for sport evelopment
lin all districts. Infrastructure determines 1he setting up of the academy. ,Memorandum Of Understanding with the i· .attached institutions Is Integral) jSport development will audit the VTSD , rireas and engage municipalities of l ,possible establishment other academies. i
Develo~ an instrument to account for every SASAMS / LURITS Quarter! to monthl learner 1n the system- schools to submit ummary registers Y Y ve !_9uarter
Sanitary Towels
SA-SAMS/LURITS USED
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Sopa Pronouncements Pronouncement Key deliberables Progress to date
i I
Providing 498 Primary schools with Maths 498 primary schools with Maths laboratories
498 schools provided. Done du ring Laboratories. SOPA Pg 58 2015/16; 2016/ 17 and 2017/ 18 FYs Boys Cemp for Grade 2 learners (would Impact on their
Done 2017/18 FY graduation to manhood and develop a skiff of handling Boys camp $ocietal challenQesl
!Number of schools provldod with :inlm:ited toys. ( Increase toys at Grade R - 3 (FINLAND study comes In l.o DBE website to bo uplo:idod on tho CDs Dbe w ebsite used. Toys procured for !handy) Gr:idos R TO 3) GR - 3 {Not animated)
1. Build up :ictivltlos Plans and activities in place
~upport and massive participation on child protection • Assembly addrossos- for f:irm & spocl:il schools I • Community di:ilogs X4( 1 per district)
week (ensure the aim of starting at foundation phase to '• Concept document to outl ine tho activities for tho <each for old Fun da . i . g ) y chlld protect on unit
• Searches (20 Sctiools- S por district) 2. M:iin ovont (Provinci:il- in one district)
DECISION MAKING
SENIOR MANAGEMENT TEAM{SMT) DEPARTMENTAL MANAGEMENT TEAM (DMT)
•CHAIRED BY HON. MEC
•HIGHEST DECISION MAKING STRUCTURE
•APPROVAL OF ALL DECISIONS AND POLICIES •MEM BERS: •!•HOD
•!•DDGs
•!•CHIEF DIRECTORS
•!•DISTRICT DIRECTTORS
•!•DIRECTORS WITHOUT CHIEF Dl1RECTORS
CHAIRED BY HOD:
MEMBERS: ALL SMS
; •PROGRAM PERFORMANCE M ONITORING
•EXPENDITURE MONITORNG •AG MATTERS
•OVERSIGHT RERORTS
•GENERAL REPORTS: HEDCOM, CEM, ETC
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DECISION MAKING
• BRANCHES:
°"Hold annual retreat sessions to prepare for Education and Sport Lekgotla to input on the APP
°"hold month ly meetings to decide on branch specific operational matters. Each branch is led by a DDG.
• CHIEF/DIRECTORATES:
°"Hold annual retreat sessions to prepare for Education and Sports Lekgotla
2018/06/26
'1hold monthly meetings to decide on ch"ef/directorate spe~-e~,.,0p,e,r.-a.ti:Gna l matters. . ~- - __ _ '71~
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DELEGATIONS • HR DELEGATIONS:
•ALL SMS posts are approved by the MEC
• SL 6 to SL 12 are approved by the Head of Department
• SL 2 TO SL 5 at Head Office are approved by the DDG Corporate Services
• SL 2 to SL 5 at District are approved by District Directors
• Office Based Education Special ists PL 3 to PL6 at Head Office are approved by the Head of Department.
• PL 1 Educators to Principals are approved by the District Directors
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5. PROGRAM PERFORMANCE
• The department is responsible for two outcomes, namely, 1&14
• To respond to the two, there are 3 Strategic Goals
• Effective and efficient governance, management and financial support systems
• Improved learner attainment in Grades (R to 12) 3, 6, 9 and 12 : Outcomes 1
• Create, promote and develop sustainable Sport Development Programmes: Outcomes 14
• There are 8 programmes, with indicators, that deliver on these goals.
• They are monitored on monthly and quarterly basis
• On quarterly basis there is a departmental review, and a verification of reported outputs
HTowards Excellence in Education and Sport Development"
MPAT
• MPAT is now a standing item in the Departmental Management meeting
• KPA Managers report on the improvement plans
• Financial disclosures by SMS was monitored and technical assistance was provided
• There is a unit that handles ethics and we are in a process to create an Ethics
committee
• ICT steering committee is functional
• Recognition of excellence through O.R.Tambo Pu
HTowords Excellence in Education and Sport Development"
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Outcome1: Improved learner attainment in Grades (R to 12) 3, 6, 9 and 12
All Learners in quintile 1-3 benefit from NSNP
Identified Learner are provided with transport, procured by Department of Safety
All schools are were provided with stationary in January and LTSM was provided to 91% of the schools before January
% of our schools benefit from No fee schools
Grade 12 performance 2017
Provisioning of Infrastructure
14 schools were provided with sanitation
Four schools were completed and nine are between 96%-99% completion
Five Grade R classrooms completed
"Towards Excellence in £aucation and Sport Development"
Outcome 14 -Create, promote and develop sustainable Sport Development Programmes
•School sport continues to be supported from Circuit to National
•Community sport
•Maize Cup
•Golf in VTSD areas
• VTSD games are played and will result in a provincial team being selected
•Youth camp was held for 250 learners
•Sports awards to recognise excellence
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4. INSTITUTIONALIZATION AND EFFECTIVENESS OF MONITORING AND EVALUATION.
•A SUB-DIRECTORATE RESPONSIBLE FORM & EIS LOCATED WITHIN STRATEGIC PLANNING DIRECTORATE
•THE SUB-DIRECTORATE IS FUNCTIONAL AND REPORTS ACCORDINGLY: TO DDG: CORPORATE SERVICES IN THE DEPARTMENT
AND TO THE PREMIER'S OFFICE MONTHLY
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6. ORGANIZATIONAL CAPACITY AND CHALLENGES •TOTAL SMS POSTS: 44; FILLED 35; VACANT 9 ADVERTISED 7
•THE OUTSTANDING TWO ARE DIRECTOR: MISS AND DIRECTOR: EHW
• SCHOOL BASED PROMOTIONAL POSTS ADVERTISED TWICE A YEAR
•TEACHER POSTS FILLED EVERY TIME A POST BECOMES VACANT.
• OFFICE BASED PROMOTIONAL POSTS/ AND VACANT POST ADVERTISED UPON APPROVAL FROM TREASURY/DG
•THE ABOVE ARISE FROM CO-MANAGEMENT( SECTION 18 OF PFMA}
"Towards Excellence in Education and Sport Development"
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ORGANIZATIONAL STRUCTURE
•The Organisational Structure was approved in March 2017.
• There are outstanding feed back sessions that must be done for the entire staff of Corporate, Dr Kenneth Kaunda and two Sub -Districts in Bojanala.
• There feed back sessions are important to present the Organisational Structure and the Matching and Placing Framework to the staff members
• The feed back sessions will be done once the impasse with Labour has been concluded
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" Towards Excellence in Education and Sport Development" 2 DP
DISTRICT DEMACATION
• The process of District Demarcation has affected the allocation of office based posts at District level.
• There are office based staff who are left unplaced due to the District Demarcation process
• The Matching and Placing process will give priority to the affected office based staff.
• A re-allocation of posts based on the number of employees to be supported and the size of the District will have to be done.
• Office location and resources will be dealt with by the relevant • Chief Q_l~eGtor-ates==1.21j~;":>~ r-;;,..,,..,.....1 ~' Edutllt0o~~potl&i;;......,,. - -
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DISTRICTS IN STATISTICS PUBLIC LEARNERS RATIO OF RATIO OF
ORD PRIVATE IN PUBLIC SNE LEARNERS EDUCATORS LEARNERS TO LEARNERS PER DISTRICT SCHOOL SCHOOLS ORD SCHOOLS IN SNE PUBLIC ORD SCHOOL CIRCUITS CIRCUIT BOJANALA 528 48 315984 14 3293 9772 598.45 25 12 639.4
KGETLENG RIVER 13 1 11997 5 0 375 922.85 l 11997.0 ,--MADI BE NG 138 10 l--9_j_80l 2 940 286$ 686.96 6 15 800.2 MORETELE 101 2 45 739 3 209 1375 452.86 5 9147.8 MOSES KOT AN E lSl 4 60379 0 626 1860 399.86 7 s 625.6 RUSTEN BURG 125 31 103068 4 1518 3294 __ 824.54 6 17 178.0
DR KENNETH KAUNDA 201 16 155964 7 2236 5018 775.94 10 lS 596.4 JB MARKS 75 5 47925 3 1424 ·-1616 639.00 4 11981.3 MAQUASSI HILLS 31 0 22 331 0 0 635 720.35 2 11165.5 MATLOSANA 95 11 85~ 4 812 2767
,_ 902.19 5 17 141.6
OR RUTH 5 MOMPATI 286 4 137 318 3 593 4228 480.13 l3 l~~~: GREATER TAU NG 134 2 52439 l 283 1659 ,_
391.34 6 KAGISANO MOLO?O S6 l 34912 l 141 1046 405.95 4 8 728.0 NALE DI 66 l 49967 l 169 1523 757.0~ 3 16655.7
1-NGAKA MOOIRI MOLEMA 439 17 224699 8 1606 7005 511.84 20 11235.0
DITSOBOTLA 7S 3 41 574 2 531 1307 533.00 4 10 393.5 MAHIKENG 135 13 73980 3 599 2316 54$.00 6 12 330.0 RAMOTSHERE MOILOA S9 0 40 209 2 180 1251 45L79 4 10 052.3 RATLOU 68 0 3429~ 0 0 1045 504.32 3 11431.3 TSWAING 69 1 34 642 l 296 1066 S0'-.06 3 11547.3
TOTAL 1454 &5 833 965 32 1n8 26023 573.57 69 12 086.4
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BUDGET AND EXPENDITURE
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SCHOOLS
PER
ORCUIT
21 l3 23 20 22 21 20 19 16 19 22 22 22 22 22 20 23 22 23 23
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Audit outcomes
• The department received unqualified audit outcomes for the past three financial years.
• Despite these improvements, the audit has also raise the following areas that still need attention for the department to improve it's audit outcomes:
• Contract management • Compliance with laws and regulations; and • Validation of performance information generated through Sa-SAMS
• The following intervention have been implemented to address the challenges: • Strengthen Risk management by filling all vacancies in the unit; • Capacitation of the Internal Control unit in order to improve detection and prevent of non
compliance with laws and regulations. • Fastback investigation of Irregular ans Fruitles and wastefu l expenditure.
• Audit committetis appointee!. . ~::.!.~~!:"=:-~ .... ~ .. t.w'I~
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FINANCIAL MANAGEMENT CONTROLS The department has implemented the following controls to ensure that spending is within the allocated budget without compromise to service delivery:
Exped ite placing of educators to avoid to avoid double parking.
Ensure that PILAR cases are identified and reported timeously through strict management of leove/obsentesism
Reduce spending on discretionary items/costs (S+ T, catering, conferencing, accomodation and transport) as per the Departmental Cost Containment Measures.
Engagement with Provincial Treasury on the impact of the current budget cuts (raise the Red Flag in monthly IYM).
Continuous re prioritisation of budget from Goods and Services to Key Service Delivery priority areas (particularly CoE for educators to ensure stability at schools).
• Certification of payroll is in place.
• Expenditure in monitored against the budget and cashflow (JYM)to the budget committee (monthly).
"Towards Excellence in Educatioo ond Sport Development"
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FINANCIAL MANAGEMENT CONTROLS • The budget for Key Service Delivery priorities is centralised at Chief Directorate Level to ensure
accountability is placed at management level.
• All funds allocated to Service delivery priorities are ring-fenced to avoid cross.funding and utilisation of such funds not for the intended purposes.
• Financial and supply chain delegations of authority are updated annually and implemented across all Cost Centers of the department.
• The budget committee which is chaired by the CFO is mainly responsible for ensuring that funds are spend for the intended purposes and it's terms of reference are as follows:
Evaluates funding needs of the various needs of the department.
Recommends the budget for approval by management;
Monitors the effectiveness, efficiency and appropriateness of earmarked allocations;
Determines areas where over-expenditure occurred or might occur and recommend corrective measures or reprioritisation of unspent funds;
• Procurement above RSOO 000.00 is centralised
Procurement below RSOO 000.00 is decentralised (SCM have been established at district level) ~
• Bid committees are_established_(Sg_eG :;0mm :;;.,Chief ·~orBEC Chair= Acting Dir : SCM &....DBA~ r Edoc:l~.~~E,G.)- - ~ -~ ~=-;: _I ~•OM•"' _ _..., 1 ~ :i~-~ ... , .... ~ DP
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FINANCIAL MANAGEMENT CONTROLS • The following measures have been implemented to strengthen supply cha in management in the
department:
• The Departmental SCM has been aligned to the Provincial SCM Blue -print to improve compliance.
All purchased orders are generated electronically, only when the system is down a commitment letters are done by Chief Financial Officer or SCM Director.
Procure to Payment (P2P) procedure manual is in place aligned to the electronic procurement tracking system.
• The procurement plan has been developed and implemented and it is monitored thought the financial year.
• An approved procurement plan was developed and is being implemented.
• Reconciliation of requisition, order and invoice is performed before processing of payment
"Towards Excellence in Eoucation_and Sport Development"
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FINANCIAL MANAGEMENT CONTROLS (MPAT)
• The MPAT 1.7 outcomes have heightened awareness to management regarding weaknesses raised by the Auditor General on non-compliance with laws and regulations.
• Improvement plans have been developed and are reported on at the quarterly reviews
• Managers will expected to constantly track implementation of these plans and report to the Audit Steering Committee on a monthly basis.
• MPAT has now formed part of the performance agreement of every manager
• Emphasis is on achieving commitments through determined leadership and management.vice ethic
"Towards Excellence in Education and Sport Development"
FINANCIAL MANAGEMENT CONTROLS-SCM
•All bid committees have been appointed and are functional.
• Manuals are been developed to improve capacity of the bid committees and addresses weaknesses raised by both AG and Internal Audit ..
• All procurement vouchers are subjected to pre- and post audit to prevent non-compliance with regulations.
• SCM delegations of authority have been developed and implemented.
• Processes to fill critical vacancies {Assistant and Deputy directors) are underway to improve capacity ..
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•2017/18 EXPENDITURE OUTCOMES
EXPENDITURE PER CLASSIFICATION AS AT 31March 2018
Current Total Available
ECONOMIC CLASIFICATION Budget Expenditure Budget Spent°/o
R'OOO R'OOO R'OOO %
COMPENSATION OF EMPLOYEES 11 654 319 11 589 312 65 007 99.4%
TOTAL GOODS AND SERVICES 1 273 611 1160 902 111 900 91.2%
LTSM*P 536 183 454 974 81209 84.9% GOODS AND SERVICES 737 428 705 927 30 692 95. 7%
INTEREST AND RENT ON LAND 113 96 17 84.7% TOTAL TRANSFER PAYMENTS 1 254 403 1 264 886 -10 483 100.8%
DEPARTMENTAL AGENCIES & ACCOUNTS 14 653 14 653 - 100.0% HOUSEHOLDS (HH) 59 726 95 703 -35 977 160.2% NON PROFIT INSTITUTIONS (NPI) 1180 024 1154 530 25 494 97.8%
CAPITAL PAYMENTS 1091983 1063 862 28121 97.4%
BU I LOI NGS & OTHER FIX STRU CT 1 055 463 1 038 588 16 875 98.4% MACHINERY AND EQUIPMENT 36 520 25 273 11246 69.2%
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CONDITIONAL GRANT EXPENDITURE AS AT 31 MARCH 2018
Current Total Available
CONDITIONAL GRANTS Budget Expenditure Budget Spent%
R'OOO R'OOO R'OOO %
EDUCATION INFRASTRUCTURE GRANT 1074 331 1070 355 3 976 99.6%
EPWP INTERGRATED GRANT FOR PROV 2 000 1864 136 93.2%
HIV&AIDS (LIFE SKILLS EDU) GRANT 17 825 14 989 2 836 84.1%
LEARNER PROFOUND INTEL DIS GRANT 2 274 2 221 53 97.7%
MASS PART&SPORT DEVELOPMEN GRANT 44 088 41049 3 039 93.1%
MATHS,SCIENCE& TECHNOLOGY GRANT 35 518 28 887 6 631 81.3%
NAT SCHOOL NUTRITION PROG GRANT 431176 427 446 3 730 99.1%
SOC SEC EPWP INCEN GRNT FOR PROV 3 557 3 482 75 97.9%
---Grand Total - -- 1610.-1~~ ... 1590 292 20476 - --41"8.~
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EXPENDITURE PER PROGRAMME AS AT 31 MARCH 2018
Current Total Available PROGRAMMES Budget Expenditure Budget :>pent%
R'OOO R'OOO R'OOO %
l.ADMINISTRATION 876 615 860 729 15 886 98.2%
2.PUB ORDINARY SCHOOL EDUCATE 11277 299 11212 447 64 853 I 99.4%
3.INDEPENDENT SCHOOL SUBSIDIES 29 613 27 511 2102 92.9%
4 .PUBLIC SPECIAL SCHOOL EDU 579 668 571991 6 867 98.7%
5.EARLY CHILDHOOD DEVELOPMENT 561 760 542 287 19 473 96.5%
6. INFRASTRUCTURE DEVELOPMENT 1076 331 1072 989 3 342 99.7%
7.EXAMINATION & EDUCA RELATED 5ERV 714 218 648176 66 042 90.8%
8.SPORTS AND RECREATION 158 925 142 928 15 997 89.9% _-1?
Grand Total - ~ ,l.5274~ .. 15 079 057 194 563 ----98.7%17
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Dealing with irregular, unauthorised, wasteful and fruitless expenditure. • Irregular expenditure accumulated over the years:
• 2014/15 = R131M; 2015/16 = R129m; 2016/17 = R223m
• Provincial treasury establish PACO to assist departments in dealing with irregular expenditure
• For FY 2016/17 the department is dealing with R223m irregular of which R48m the actual and R175m comes from the previous FY from LTSM tender. This amount is disclosed to AG.
• R155m which was deemed irregular was found not to be irregular. Matter also disclosed to AG
~·.;;·, r.<t .. W.asstef.kJ.l,expenditure .~.\i1ll"~'{ m_tb.e_p_e (petra-ters~~~ { =~~-:== _ 1
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2018/19 MTEF BUDGET
"Towards Excellence in Eaucation and Sport Development"
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2018/19 FINAL MTEF BUDGET ALLOCATION
2017/2011 r lNnci.. 1 .,. • ., I ~UM T•rm Alloc•Oon Source of rundina R'OOO
Main ACIJust•d ftud•~ Rud•'°'
.:01aJa 2019/20 20201::1
Educ.:s tion ~ nd SPort!. Ocvclos:>mcnt Fin.:> I Equi~ ble ~horc 13 653 850 13 596 443 14 584 773 15 630 455 16 829 482 Own revenu~ 19 738 19 738 20 725 :a 886 23 089 Conditionnl grnls 1608 1051 1610 782 1 578 370 14515 718 1 635 51516 Flnoncinp (Rollovers and additional) 47 466 Toto/ Allocation 15 281697 15 274 429 16 1.83 868 17 148 059 18 488 567 Changes to the baseline (7268) (127 002) (134 632) 197 315 Own revenue
Rollover 38 139 Completion of Manthe and lpclc9cng Sport Focilitic~ 12 000 7 000
VTSD Golf Tournomt!nr 3 000 ES ,.eduction inclusive of Bursuries (60 407) ( 132 502) (134 632) (138 685) Redu<:r;on from hosti'n(l of Mok9otlo (l SOO) Woocs inflotlon odlustmcnr 336 000
The final departmental equitable baseline has been reduced over the 2018 MTEF period as indicated in the table above.
Educotion and Spor! Development °""""- .. ~l"'(l'l.lltO't~I ~'-~~fOwt°""'""~ ~!)!'loo I• TMO ... """-l)OtOIO ya..._....,.__.. NORTH WCCT PftOVINCC
BUDGET
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HTowards Excellence in Education and Sport Development"
• All schools are funded at the correct national threshold.
• Delivery of LTSM is in line with the approved budget.
• Budgets for all national and provincial priorities is ring-fenced to ensure delivery and avoid cross funding:
• Funding challenges for the ensuing MTEF are in the following areas:
• Inadequate budget for CoE to ensure that all critical vacancies are filled :
• Lack of maintenance budget for school infrastructure from the Equitable share to augment the Conditional Grant.
• Provision of security services for schools.
• The department continues to re-prioritise the current budget to fund key focus areas of service delivery.
• Also, inefficiencies in personnel ( PILLIR cases, educators in excess) are continually addresses .
• The sport and recreation programmes are now fully integrated into departmental operations
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7. STAKEHOLDER MANAGEMENT AND COMMUNITY PARTICIPATION
• QLTC (Quality Teaching and Learning Campaign) consists of various stakeholders both from public and private sector. Structures are in place from Provincial, District, Sub-district and school level. Its mandate is to ensure that teaching and learning and all co-curricular activities run without disruptions.
• SGBs and Related associations and Federations:
Regular meetings with SGBs and SGB Associations at Provincial, District and school leve l. Meetings with MEC on quarterly basis.
•CURRICULUM FORUM: includes all curriculum professionals. It also include labour uoions. ~"'"'- _ _ _ _ _ -----:::::.
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LABOUR RELATIONS • Education Labour Relations Council
- Is a forum established to conduct bargaining and negotiations on matters of mutual interest between orgainsed labour and the employer.
- It also facilitate policy formulation and monitor the implementation of policies dealing with conditions of service for teachers, e.g Personnel Administrative Measures (PAM).
- It is provides dispute resolution services through conciliation and arbitration process.
. "Towards Excellence in Eaucotion and Sport Development"
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SACE
South African Council for Educators
- Is a professional body regulating the teaching profession and all aspirant and practising educators are expected to register with it.
- Teachers who do not have a SACE certificate are not eligible for employment by any department of education.
- SACE also provides teacher development and training programmes in order to enhance the capacity of teachers and the teaching profession.
- SACE al.so supports structures like,..Quality Leaning an~d Teaching • Camoa1gn {QL-T-C). -- ··· - _ - ~
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ORGANISED LABO UR
- There are eight active trade unions operating in the department.
- The biggest union is the teacher union SADTU followed by the public sector union Nehawu.
- Both SADTU and Nehawu are quiet robust" and vocal.
- Regular and quarterly meetings are held cross the department i.e. from the sub- districts to Corporate
- Our relations is generally sound, robust and constructive.
- At Corporate, administrative meetings led by the HOD and political meetings are led by the MEC. ~
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Organised Labour Cont. ..
• As the department we acknowledge the negative impact of the recent community protests on the operations of the department and the staff morale
• We intend to engage labour before month end in order to emerge with a joint program to address staff morale and catch up on the time lost, especially in schools.
"Towards Excellence in Education '1.!!..d Sport Development"
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• COMMUNITY MEETINGS: CIRCUIT MANAGERS ATTEND AND GIVE FEEDBACK
• CLEANING AND ENVIRONMENTAL ACTIVITIES: ALL SCHOOLS IN THE NOMINATED MUNICIPALITY l.E SUB-DISTRICT
• VTSD ENTREPRENEURSHIP DEVELOPMENT: PART OF LIFE ORIENTATION
• OBESITY: PHYSICAL EDUCATION AND AEROBICS; SPORTING ACTIVITIES
• ROADS AND STREET LIGHTING
• PAYMENT OF RATES AND TAXES: ALL SCHOOLS MUST COMPLY! CIRCUIT MANAGERS TO TAKE RESPONSIBILITIES; OFFICES AS WELL
• EDUCATION: NGOs; RETIRED PROFESSIONALS TO ENCOURAGED TO VOLUNTEER THEIR SERVICES
• GREED, CRIME AND CORRUPTION: CASES REPORTED ARE INVESTIGATED
• SAAMTREK SAAMWERK IN RHR: WORKING TOGETHER WITH RELIGIOUS/FAITH BASED ORGANIZATIONS
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"Towards Excellence in Eaucotion and Sport Development."
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RAPID RESPONSE TEAM • Established by Hon Mee to:
• .... receive memoranda of protests from communities and stakeholders
• ..... intervene speedily in matters raised by stakeholders
• ..... inform Hon Mee and SG speedily on matters of concern raised by communities and stakeholders
• .. ..... Prepare memoranda to responses
RAPID RESPONSE TEAM Cont
The team has so far participated in:
....... protest from the community of Barelwanedi Primary School (the matter is escalated to Hon Mee and SG. An investigation team is establishing veracity of facts to reject the appointed Principal)
...... Bonolo Primary School {Madikwe). The matter concerns the Principal who applied for a protection order against a parent. Legal directorate is handling the matter.
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RAPID TASK TEAM cont
• ...... Seleke Primary School (Zeerust). The principal appl ied for a protection order against the parent. The parent reacted by withdrawing the child from school. Legal division directorate is intervening. A circular to instruct school principals to avoid personalising challenges before going through structures of the Department is issued by the Legal division directorate.
• ...... Bergsig Secondary School (Rustenburg). An investigation related to racial matters was instituted by Hon Mee. The matter is satisfactorily dealt with .
• .... Madibogo-Pan communit (~_ka Mo_diri Molema District). ~ r Edvulivll'dSpo~~ ~ , . ~ • - _ - - -
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RAPID TASK TEAM Cont
• ..... Madibogo-Pan. The team went on several occasions to try intervene. Finaly the Hon Mee also went to meet community leaders. The community insists schooling will not resume until a tarred road is given. They insist Hon Mee should bring along the Mees from Department of Public Works and Local Government. The matter remains unresolved.
• Dr S H Mvula will lead a team to Manthe-Molelema and Taung on the 7 th and gth May. Schools were disrupted in Manthe due to the demands from the community to have a tarred road. The matter remains unresolved
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RAPID TASK TEAM Cont.
• In Taung a learner was shot dead in the evening during the protests of the 24th/25th April. Learners have been claiming they are afraid to be killed hence they are not going to schools. The matter remains unresolved
• A memorandum from Casas was received in Madibeng on 2May. The responses to the Memorandum are still being prepared for the approval of the SG and the Hon Mee.
8. MAJOR CHALLENGES
• INFRASTRUCTURE BACKLOGS
• IMPROVING AUDIT AND MPAT OUTCOMES.
•THE EVER DWINDLING FUNDING ALLOCATION
• DEALING WITH SUPPLY CHAIN INEFFICIENCIES RAISED BY THE
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9. CONCLUSION
•THE DEPARTMENT HAS A SOUND RELATIONSHIP WITH STAKEHOLDERS,; UNIONS ANDSCHOOL GOVERNING BODIES HOLDING REGULAR MEETINGS AT POLITICAL AND ADMIN ISTRATIVE LEVEL.
•THE RAPID RESPONSE TEAM PUT IN PLACE BY THE MEC RESPONDS TO ALL MEMOS AND ATIENDS TO STRIKES AND MARCHES
•THE DEPARTMENT EN DEVOURS TO COMPLY TO ALL LEG ISLATION TOWARDS SOUND, EFFICIENT AND EFFECTIVE GOVERNANCE AND ADMINISTRATION.
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THANKING YOU
"Towards Excellence in Education and Spart Development"
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