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Copyright Oracle Corporation, 2003. All rights reserved.

Set of Books

11iGeneral Ledger Management Fundamentals

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Objectives

After completing this module !ou should be able to do

the follo"ing# $escribe the elements re%uired to create a set of

books "ithin Oracle General Ledger

&dentif! ke! implementation issues involved "hen

creating a set of books in Oracle General Ledger &dentif! the attributes options and settings

re%uired to define the Accounting Fle'field

$efine an accounting calendar

(nable predefined currencies

)reate a set of books in Oracle General Ledger

*tili+e the Applications $esktop &ntegrator ,A$&-

Account .ierarch! (ditor to vie" and maintain

Accounting Fle'field values

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Agenda

Overvie" of creating a set of books

)reating a chart of accounts

$efining an accounting calendar

(nabling currencies $efining a set of books

Maintaining accounts

*sing Applications $esktop &ntegrator ,A$&-

Account .ierarch! (ditor

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(lements /e%uired for a Set of Books

0o create a set of books#

)reatea chart

of accounts

$efineaccounting

calendar

(nablefunctional

currenc!

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Steps for )reating a Set of Books

/e%uired

)hart of

accounts

)alendar

$efine a set of books

Assign set of booksto a responsibilit!

Optional

Account

combinations

$efine transactioncalendar

/ates

/e%uired "ith$efaults

$efine period t!pes

)urrencies

)onversion /ate0!pes

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Multiple Books for Multiple )ompanies

(ach set of books ma! include multiple companiessharing a single set of books

(ach corporation ma! use multiple sets of books

)orporation

Sets of books

)ompanies

$ivisions

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7/67Copyright Oracle Corporation, 2003. All rights reserved.

)hart of Accounts Structure

ith Oracle General Ledger !ou#

$efine the account combinations to be used for

transactions journal entries and budgeting

$efine account hierarchies for reporting andanal!sis

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Accounting )alendar

2ou create a calendar to define an accounting !ear and

the periods it contains3

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*nlimited )urrencies

2ou can enable predefined currencies or set up

!our o"n customi+ed currencies

2ou can enable a variet! of currencies to allo" !ou

to enter transactions in multiple currencies

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Sharing a Set of Books

Across Oracle Applications

Man! elements of an Oracle General Ledger set of

books are shared "ith other Oracle applications3

Accounting calendar

Account structure 4alue sets

Segment valuesSecurit! rules

)ross5validation rules

)urrencies

6eriods

6eriod 0!pes

$ail! /ates

/ate 0!pes

7ournal )ategories

Sources

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Agenda

Overvie" of creating a set of books

)reating a chart of accounts

$efining an accounting calendar

(nabling currencies $efining a set of books

Maintaining accounts

*sing Applications $esktop &ntegrator ,A$&-

Account .ierarch! (ditor

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)hart of Accounts

2our chart of accounts is a list of Accounting

Fle'fields !ou create to identif! general ledger

accounts

0his fle'ible structure is made up of subfields or

segments

(ach segment has a name and a set of values

)ompan! 6roject$ivision $epartment Account

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Building the )hart of Accounts Structure

$efine a fle'ible chart of accounts structure#

)reate up to 89 segments "ith a ma'imum of :;

characters per segment

Ma'imum total length allo"ed is :

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&dentif!ing Business /e%uirements

&dentif! the aspects of !our business that !ou need to

track and anal!+e? pa! specific attention to aspects

that span several applications3 ('amples include#

)ompan! legal entit! fund

$ivision region territor! state countr!

Location plant office store

)ost center department function

@atural Account categories# asset liabilit! o"ners e%uit! revenue and e'pense

6roduct product line line of business channel

6roject phase task job "ork order

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&dentif!ing Segment /e%uirements

Assign each business dimension as a separate

segment3

Avoid having more than one meaning for each

segment3

)ompan!

===

/egion

==

6roduct

6roject

====

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Anal!+ing /eporting /e%uirements

Make certain that !ou can generate the re%uired reports

based on the segments in !our Accounting Fle'field3

)ompan!

/egion

)ost )enter

6roject

C

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)reating a orld"ide )hart of Accounts

Man! companies need to use a unified chart ofaccounts but also need to capture different

information in different sites and countries based on

business needs and statutor! re%uirements3

)onsolidating

segments,.D control-

@onconsolidating

segments

,Local control-

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orld"ide )hart of Accounts ('ample

)anada and the *nited Eingdom reserve the right5mostsegment for their speciali+ed needs3 0his segment

does not roll up to the consolidated financials

compiled at .ead%uarters3

.ead%uarters

)ompan! )ost )enter 5 Account

)anada

)ompan! )ost )enter Account 6roduct

*nited Eingdom

)ompan! )ost )enter Account Subaccount

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)reating 4ertical Structures

*se vertical parent rollups on specific segments"hen possible rather than creating addition

segments3 Segment b! using vertical Accounting

Fle'fields3

('ample# $ivision and region are not included in

the posting level3(uropean

$ivision

estern

/egion

)ompan!)ost

)enterAccount

$ivision parent

/egion parent

)hild level

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4alidation and 4alue Sets

hen !ou define value sets !ou also need to

determine ho" !ou "ant to validate !our values

0he available validation t!pes are#

&ndependent $ependent

0able

Oracle recommends using independent validation

"ith the Accounting Fle'field

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*sing &ndependent

and $ependent Segments

&ndependent Segment $ependent Segment

Segment that has meaning

on its o"n "ithout

depending on othersegment values

Segment that is linked to

an independent segment

('ample

)ompan!# 91

('ampleAccount# 1199

Subaccount# 991

$esc# )ash5)itibank

Account# ::99

Subaccount# 991

$esc# $ebt5B of A

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$esigning Si+e

and @umbering S!stems

$ecide "hether to allo" alphabetical characters in

the Accounting Fle'field

$ecide on the si+e of the Accounting Fle'field

segments

$esign the coding scheme for !our Accounting

Fle'field values

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)reating Accounting Fle'fields

0o create an Accounting Fle'field#

13 $efine a value set

:3 $efine an account structure

83 $efine valid segment values

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$efining 4alue Sets

*se value sets to control the characteristics and format

of the Accounting Fle'field segment3

0hesame value set can be used more than once in thesame Accounting Fle'field structure3

4alueHset 1

Format#)har

Ma' si+e# :

4alidation#

&ndependent

4alueHset 1

Format#)har

Ma' si+e#:

4alidation#

&ndependent

4alueHset :

Format#)har

Ma' si+e# 8

4alidation#

&ndependent

4alueHset 8

Format#)har

Ma' si+e#

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