F.B.I. Arrests Volkswagen Executive on

Conspiracy Charge in Emissions Scandal

Deutsche Bank to pay $95 million

to end U.S. tax fraud case

U.S. sues Barclays, ex-executives

for mortgage securities fraud

Goldman Sachs, Paulson settle

fraud lawsuit over Abacus

FBI Releases A Stack Of Redactions In Response To

FOIA Request For Info On Its Purchased iPhone HackFBI quietly decides all FOIA requests

over 50 pages are “complex”

A journalist is suing U.S. spy agencies for more

details on Russia’s hacking of the U.S. election

Christie’s public records battles

cost state $900K, report says

eDiscovery with ZyLAB andMicrosoft Office 365

Complimentary eBook offered by

ZyLAB’s eDiscovery Solution is widely used where data needs to be investigated or reviewed for:

•eDiscovery, Arbitration and Regulatory Requests•Freedom of Information Act (FOIA) and Public Records Requests•M&A, Contract Discovery & Review•Criminal, Regulatory and Internal Investigations

So, how does this work? Microsoft Office 365 (O365) also has all kinds of eDiscovery functionality available. Isn’t that what I need?

In this eBook, we will discuss what we think is the best approach for your investigation and review needs when you have your data in Microsoft Office 365 and we will tell you how the ZyLAB soft-ware can be deployed in Microsoft Azure and why this can be beneficial to you.

EDISCOVERY IN MICROSOFT OFFICE 365

Let’s try to make sense of eDiscovery in O365. First, we’ll have to determine what type of O365 subscription you have in place, most important ones are E3 and E5. There’s a difference in price for these two, but also with respect to eDiscovery functionality there’s a huge difference. An E5 Subscription gives you advanced eDiscovery which includes Predictive Coding and Text Analytics.

In general, the standard eDiscovery options in O365 allow you to create an export of a specific set of data, that contains information from Mailboxes and SharePoint. The information is exported to a PST file. The information can be selected by search, by mailbox and several other filters.

That is in a nutshell the standard eDiscovery functionality, selection of a set of data.

Select a plan

Compliance solutions to supportArchiving, Auditing andeDiscovery, mailbox and internalsite search and legal holdcapabilities depending uponsubscription type

Office 365ProPlus

Office 365Enterprise E1

Office 365Enterprise E3

Office 365Enterprise E5

Information Protection includingRights Management and DataLoss Prevention for emails

Advanced eDiscovery withPredictive Coding and TextAnalytics

Exchange Online

Exchange Admin Center

Discovery Mailbox

In Place Discovery &Hold

SharePoint Online

Security & ComplianceCenter

Search & Investigation -eDiscovery

PST

Advanced Discovery

Advanced DiscoveryLoad File & Data

Local Download Azure Blob Storage

Information Storage

Admin Center

Data Selection Tool

Output Format

Transport

Selection of data is a very important part; a proper selection allows you to minimize the volume of data that needs to be reviewed.

And yes, O365 gives you much more with respect to making sure that data isn’t destroyed by us-ers or retention schedules by accident. You can put data on Legal Hold and preserve data in-place to make sure that you cannot be accused of spoliation.

So, what about review of data? This is where ZyLAB comes in, O365 doesn’t let you do a full re-view of all your documents. Yes, you can preview an e-mail, but what about related items such as duplicates, attachments and redactions (black-lining). If you want to do a proper review with all the bells and whistles, then you need to put your data in the ZyLAB eDiscovery Platform. Below we describe in more detail the stages in the eDiscovery process.

5 WAYS TO GET O365 DATA INTO ZYLAB

1. Direct Collection from mailboxes and document libraries. ZyLAB can directly collect email messages and documents from O365. Just point in the ZyLAB eDiscovery tool to the correct mailboxes and sites, set your filters (mailbox, date, subject) and start collecting, processing and reviewing the data immediately.

2. Through a Discovery Mailbox. Pre-select your information using the Exchange Admin Center and store all emails in a Discovery Mailbox. ZyLAB will connect directly to this Discovery Mail-box and collect all messages and start processing.

3. Download as PST. Let your IT department make the selection of your data and download these as PST files locally. Use the Upload functionality in ZyLAB to upload the PST files into ZyLAB.

4. Advanced Discovery. Use Advanced Discovery in O365 E5 plan to improve the quality of your selection and limit the number of files to review. Store the result in Azure Blob Storage and di-rectly import the files and metadata into ZyLAB.

5. Continuous Synch. For instant eDiscovery readiness, your most important and most likely custodians, you can set up a continuous synchronization between the information in O365 and ZyLAB. Your information is than instantly ready for any eDiscovery situation!

Exchange Online

Exchange Admin Center

Discovery Mailbox

In Place Discovery &Hold

SharePoint Online

Security & ComplianceCenter

Search & Investigation -eDiscovery

PST

Advanced Discovery

Advanced DiscoveryLoad File & Data

Local Download Azure Blob Storage

PROCESS WITH ZYLAB

After the data is ingested, all data is processed in such a way that the review of information can be done more efficiently.

• All compound formats (ZIP, RAR) and attachments of emails are extracted;

• Images based files such as PDF, TIFF and JPG are processed using OCR;

• Duplicates are detected;

• Email threads are analyzed;

• Relevant meta data is extracted;

• Text Analysis is used to detect persons, addresses and other relevant data;

• Documents in foreign languages can be automatically translated.

DEEP PROCESSING WITH ZYLAB - YOU NEVER KNOW WHAT YOU WILL ENCOUNTER

REVIEW WITH ZYLAB

After processing of all data, you can browse, search and review all documents in the review inter-face.

• Use full-text search to find any document including searching on audio.

• Quickly review documents, the email threads, duplicates, document families in one go.

• Use the redaction tools that include automated redaction to blackline personal identifiable in-formation.

• Easily browse the information using the visual dashboard.

• Set your own tags and tagging workflow to make your review process efficient.

• Use the Assisted Review option (Machine Learning and Topic Modeling) to help you review more efficiently.

The documents, which are reviewed, can now be produced and exported in several formats in-cluding all the required metadata.

REVIEW WITH ZYLAB - THE DASHBOARD GIVES YOU DIRECT INSIGHT

REVIEW WITH ZYLAB - DOCUMENT VIEW WITH ADVANCED REVIEW OPTIONS

REVIEW WITH ZYLAB - AUTOMATED REDACTION AND BLACK LINING FOR DISCLOSURE

MICROSOFT AZURE

ZyLAB software can be installed in Microsoft Azure and several deployments scripts are available to get you started quickly.

Traffic Manager

Resource Group

Region 1 (Active)

Resource Group

Processing Database

Processing Server

Review Server

ReviewDatabase

Region 2 (Standby)

Resource Group

Processing Database

Processing Server

Review Server

ReviewDatabase

Geo-replication

ZyLAB is positioned as a “leader” in Gartner’s “2015 Magic Quadrant for eDiscovery Software”, ranked #1 for complete EDRM eDiscovery in the analysts’ “Critical Ca-pabilities for E-Discovery Software 2015” report and has received numerous other industry accolades over the last 3 decades.

For over 30 years, ZyLAB has worked with professionals in the litigation, auditing, security and intelligence communities to develop the most advanced solutions for investigating and managing large sets of information. Our solution is used by Fortune 1000 companies, government agencies, courts and law firms.