ecole polytechnique fédérale de lausanne epfl...

Ecole Polytechnique

Fédérale de Lausanne

EPFL – Internships

Student Information

Programme des Stages EPFL | Août 2014

Sebastian Gautsch

Coordinateur des stages STI

STI Internship Coordination

STI DeanshipDean: Demetri PsaltisAdjunct: Oscar Buset

STI-FormDirector: Philippe Gay-Balmaz

EPFL internship program

- Career centerDirector: Philippe Ory

Employer relations: William HartfieldInternships: Catherine Marselli

- Bachelor-Master DeanshipDean: Hubert Girault

Adjunct: Pierre-André Besse

- Forum EPFL

IS-A / OGIF

Developpement staff

Industry

Partner companies

HR, CEOs, Engineers, ..

New contacts

STI Master students

STI InternshipCoordination

Sebastian Gautsch

Mechanical Engineering

Section Director: Thomas GmürAdjunct: Matteo Galli

SecretariesFaculty members

Electrical Engineering

Section Director: Pierre VandergheynstAdjunct: Philippe Gay-Balmaz


Materials Science and Engineering

Section Director: Véronique MichaudAdjunct: Homeira Sunderland


Microengineering

Section Director: Herbert SheaAdjunct: Guy Delacrétaz


STI internships

Bioengineering

Section Director: Wulfram GerstnerAdjunct: Pascale Zbinden

SV InternshipCoordination

Claude Bonnard

CDM

Management of technology

SV

Lifesciences

ENAC

Architecture STIEngineering

Microengineering

97 students

Material Sciences

52 students

MechanicalEngineering

102 students

ElectricalEngineering

52 students

SB

Basic Sciences

I&C

Informatics et Communication

CDH

College of Humanities

3

STI Internship Coordination


Pep Talk for students


Sebastian Gautsch


Benefits of Industrial Internships

The Internship in industry is a mandatory step of your Master degree

Excellent opportunity for:

Students• A Great incentive to ask oneself the right questions !• Familiarize with working life• Immerse into Industry practice• Future Hiring opportunity

Companies• Benefit from highly qualified students

• A new insight on current issues

• Evaluate futur employees

EPFL• A direct link to industry• A new platform to start collaborations on the research level

• A potential feedback from industry to improve the educationof our students

Value Chain of industrial collaborations

Internships2 – 6 months

Master project in companies6 months

CTI ProjectsPhDs

Postdocs

Startups

EPFL Labs

EPFL Labs

Master students

Industry

Master students

Industry

Industry

Potential of industrial networking

Internships2 – 6 months

Master project in companies6 months

CTI ProjectsPhDs

Postdocs

Startups

EPFL Labs

EPFL Labs

Master students

Industry

Master students

Industry

Industry

STI internships

AlstomProf J. Schiffmann

Andritz HydroProf F. Avellan

M. Farhat

EM MarinProf Y. Leblebici

GoldmundProf J. Mosig

LogitechProf G. de Micheli

ABBProf A. Burg

Deutsche Thomson Prof J. Mosig

SCG ThailandProf K. Scrivener

ABBProf B. Rappaz

Tesa SAProf J. Jacot

Patek PhilippeProf J. BruggerSelf assembly in

liquids

LordSGM

Research collaborations

Meiners LabProf G. Fantner –Prof. J-A Manson

SensirionIncreased visibilty on

campus

External requestsfrom Industry

Advisory Committees of STI Institutes

8Section of Electrical Engineering - Internships student information

Internships abroad; US, Asia, …


Some early statistics and figures


Sebastian Gautsch


STI Internship offers since 2012

Since 2012:440 companies

1800 offers

Switzerland: 64 %France: 17 %

Rest of Europe: 10 %Asia: 3 %USA: 3 %

At least 1 offerMore than 5 offers

11

Weekly evolution of internship postings on IS-A portal

February September

In 2013: SEL: 356 offersSGM: 174 offersSMT: 247 offersSMX: 192 offersSTI: 581 offers

12

List of companies that welcomed SMX students

Innovent, Jena, AllemagneInterprox SALEMoptixLogitech, PSE Meiners lab Mitsubishi ChemicalMTU AeroenginesNestlé Research CenterNivaroxNova swissNovelisOsmoblueParkerPlasticomniumPSI RMS FoundationRolexRuag Space SensirionSGX Sensortech SASikaSolaronixStryker Trauma

SCG, ThailandConstellium, USRobert Bosch Research, US

IMEC, BelgiumSonaca, BelgiumBMW, GermanyEuropean Patent Office, GermanyAirbus, GermanyPhilips NetherlandsDow, NetherlandsESA ESTEC, NetherlandsJoanneum Research, AustriaMuseum National, FranceLogitech, Ireland

ABBAlmatechBbraunBioApply PolymersCERNCSEMCyklos SADécision SADow ChemicalsEELCEE, PSEEMPAEMSFirmenichGreen tweedGreenTEGHolcimHTceramixHublot

Industry Level of satisfaction

SGMSMXSMT SEL

20

12

20

12

20

13

20

12

20

13

20

12

20

13

20

13

Excellent

Good

Sufficient

Student Level of satisfaction

SGMSMXSMT SEL

20

12

20

12

20

13

20

12

20

13

20

12

20

13

20

13

Excellent

Good

Sufficient

18

Internship Models for STI

Master1

Mineur

Master ++

Stage court

Break

Master ++

Mineur

Break

Mineur

1

1

1

2

8

1

5

9

1 Stage long

Master 2

29 Étudiants12 exemptés

SMX master 2011

PDM @ EPFL

Other University

PDM in a Company

12

3

EPFL

UNI

PDMe

SGM

SMX

SMT

SEL

56%

7%

38%

47%

25%28%

43%

13%

43%

58%

11%

30%

Evolution of Master Project Format since 2004

STI internships


Administrative aspects for students


Sebastian Gautsch


EPFL – MX Internships

Note the date for a special seminar:

Thursday November 20th at 14h15


Sebastian Gautsch


27

Validation of previous internships and industrial experiences

Internships done during your bachelor degree are not accepted for validation. Exceptions can be granted in the following cases:

Internships done after your bachelor degree

The internship must be accepted by the section deputy The internship duration must be at least 8 weeks The ending of such internships should not be further than 1 year apart from your master beginning

date. The EPFL evaluation report has to be filled out by the company and the student

Industrial experiences of at least 1 year related to the field of the future master studies can be accepted for validation

A valid working certificate has to presented to the section deputy.

28

How can you find an internship ?

It is the student’s responsibility to find an appropriate internship tovalidate his Master degree.

No responsibilty can be taken from EPFL side if no internship has beenfound by the student

The student can find an internship position by himself, but the subjectneeds to be approved by the section deputy

EPFL offers an internship portal on which the student can find an alternative to his personal quest for finding an internship.

Access to the EPFL portal is given through the student’s IS-Academiaaccount

29

IS-Academia Internship portal

30

Options of the internship portal

Apply for a positions by uploading your CV and motivation letter

(both items required)

Edit your internship details once you have been accepted by the company

Enter your internship details if you have found your subject by yourself

(prior validation by section is mandatory)

These steps are very important in order to guarantee the correct evaluation process at the end of the internship

31

Attribution process in the fall semesterSe

pt.

1st

M

ailin

g to

Ind

ust

ry

1st studentapplications

sent to Industry

End

of

sep

tem

ber

Following studentapplications sent to Industry everyFriday 2:00 PM

Dec

emb

er: E

nd

of

Fall

Sem

este

r

Internship 2-6 Months

Beg

inn

ing

of

Spri

ng

Sem

este

r:

Poss

ible

1st

star

tin

gd

ate

PDMe 25 weeks

Mid

-Feb

ruar

y –

Mar

ch 1

st

32

End

of

jan

uar

y: M

ailin

g to

Ind

ust

ry

1st studentapplications

sent to Industry

Mid

-Feb

rau

ry

Following studentapplications sent to Industry everyFriday 2:00 PM

Jun

e: E

nd

of

Spri

ngl

Sem

este

r

Internship 2-6 Months

Au

gust

1st

: Po

ssib

le 1

stst

arti

ng

dat

e

PDMe 25 weeks

Au

gust

1st

–Se

pte

mb

er 3

0th

Attribution process in the spring semester

33

What do you do once you get an internship offer

If you are using the EPFL Internship platform:

You will be contacted by the company if your application was succesful

You MUST accept only one offer and reject all the others within the next 3 working days.

You MUST inform the internship coordinator of your decision.

Once you have accepted the offer No withdrawal from the accepted position! Kindly notify all other companies you had priviledged contact with

34

Internship attribution through the internship portal, possible scenarii

4th application

round

3rd application

round

2nd

application round

1st application

round

Internship1

Internship2

Internship3

Refused

in progress

in progress

Refused

Internship4

in progress

in progress

in progress

Accepted

Internship5

X

in progress

Within 3 days

Cancel

Cancel

Accept

Refuse

35

Standard application and registration procedure through IS-A Portal

Register to internship and upload your CV and your motivation letter

Your applications are sent on a weekly basis to the companies

Wait for the company to make its selection process (up to several weeks)

If no response after 2 months, contact your internship coordinator

If you have been accepted by the company, you will receive an e-mail notification

Define the definitive details of our internship together with the company (dates, title, supervisor, etc…), and update the details of your internship on the IS-A portal

Organize the signature of the 3-partite internship agreement (eletronic signatures are accepted) and upload it on the IS-A portal when you update you internhipdetails.

In case of a Master Project in industry, you also need to enter the details of yourproject in your study plan, and have the screen printout signed by your supervisingProfessor.

Detailed decription of the procedure here:

http://sti.epfl.ch/page-88807-en.html


36

Standard registration procedure for internships found by your own

Submit a description of your internship to your section’s deputy

Once you have signed the tripartite internship agreement, enter yourproject details on the internship portal by creating a new internshipproposal, and upload a pdf copy of the agreement.

In case of a Master Project in industry, you also need to enter the details of your project in your study plan, and have the screen printout signed by yoursupervising Professor.

Detailed decription of the procedure here:



37

Work authorization (not required for PDME)

Students with Non-EU/EFTA passports require a valid working authorization to do their internship in Switzerland or EU countries

It is the company’s responsibility to request this authorization at the proper working office of their canton /country.

EPFL has informed all Swiss Cantons about their mandatory internship program and the delivery of such authorizations should present no problem for EPFL master students.

It requires up to 8 weeks to obtain this authorization from the cantonal office.

It is recommended that students from non-EU/EFTA countries inform the companies in their motivation letter of these regulations.Example: “As I’m a non-EU/EFTA resident, your company is required to ask for a temporary work authorization. Please be advised that EPFL has informed all Cantonal working offices in Switzerland about its mandatory internship program. As I will stay registered at EPFL during this internship, and since this internship is a mandatory part of my Master education, the delivery of this document does not fall into the quota limitation of each canton and should therefore be straightforward”.

38

Some advice to prepare your application documents

2 important documents

Motivation letter

Curriculum vitae (CV)

The criteria for acceptance by the company is mostly based in these documents. Reference letters can be added as well. Your motivation letter should specifically adress the company and the proposed subject

To be avoided:

No motivation letter

Wrong dating (copy-paste mistakes)

Wrong addressing (copy paste-mistakes

References and support:

Information for writing CV and motivation letters can be found in the brochure « success and career » (books available @ the section’s administration)

Language : you should usethe language of the offer

39

Prepare your application with the help of EPFL’s Career Center

EPFL’s Career Center organizes regular seminars to prepare CV and motivation letters

Register for these seminars on the CC website

Please make sure to verify on the CC website if the seminar is confirmed and meant for PhD or Master students

http://cc.epfl.ch

September 23rd 13h30-18H – Le dossier de candidature – CO216

October 23rd 13h30 – 18h00 – Crafting the Perfect Application – CO216

November 20th 13h30 – 18h00 – le dossier de candidature – CO216

January 27th 13h30 – 18h00 – Crafting the perfect application – CO216

February 24th 13h30-18h00 - le dossier de candidature - CO216

March 24th 13h30-18h00 – Crafting the perfect application – CO216

Avril 28th 13h30-18h00 - le dossier de candidature - CO216

May 5th 13h30 – 18h00 – Crafting the perfect application – CO216

http://cc.epfl.ch/

40

Other opportunities for finding an internship

Company websites

Topic related recruitment agencies

International platforms

Personal contacts, family, friends

EPFL Professors, especially for PDMe

Every Internship found by these alternative ways needs to be approved by your section. Please contact the section deputy as soon as you have found an offer

41

Find an Internship during EPFL’s Forum 2015 (Oct 6th-10th)

Follow the seminar «Reussir son Forum» on September 23rd

In French, 17h15 à 19h00, room to confirmed on Forum website

In English , 19h00 à 20h45, room to confirmed on Forum website

Forum.epfl.ch

42

Find an Internship during EPFL’s Forum 2015 (Oct 6th-10th)

Every Internship found during the Form needs to beapproved by your section. Please contact the section deputyas soon as you have found an offer

Forum.epfl.ch

43

Interview

Most companies would like to meet the students during an interview prior to making their final choice Be prepared for the interview and demonstrate a professional attitude

Non EU/EFTA students: Inform the company about the required work authorization (see slide 17)

If the living allowance is mentioned in the description, do not bargain. If not mentioned, inquire for it. EPFL recommends a typical monthly salary between 1’500-2’500 SFr. However, there is no obligation of the company to comply with this. In Case of a master project, remuneration can be handled more freely (compensations, bonus at the end, …)

Follow up: After the interview, write a short e-mail as feedback of your interview to the company and Cc to the section administrator and internship coordinator.

For PDMe: Do not accept a position without having confirmed the eligibility of the project and

settled the details with the PDMe academic supervisor.

44

Depending on your choice of internship

A change of residence or relocation might be necessary

Time consuming formalities might be required:

Visa, Work authorization and Residence permit (typically 8-10 weeks)

Collection of the signatures of the internship agreement

New validation of your passport

It is your responsibilty to settle these formalities prior to the Internship beginning

45

Update your FRAC !!!

In case your internship is done during an academic semester, make sure to update your FRAC according to your status:

In case of a credited internship (only EE students):

Semester (choose the right one: MA1; MA2; MA3)

Status : Internship (authorized by the section)

Mention in the comments « Credited internship during master course (SCS) »

In case of a long internship without credits

Semester: (choose the right one: MA1; MA2; MA3)

Status : Internship (authorized by the section)

Mention in the comments « Detached internship but credited with master Project (STAP) »

46

Announce your stay abroad to EPFL Safety domain

http://actu.epfl.ch/news/assistance-program-when-travelling-abroad-2/

Fill out the form and send it to [email protected]

http://actu.epfl.ch/news/assistance-program-when-travelling-abroad-2/

mailto:[email protected]

47

Internship agreement (on section webpage French or English)

Internship agreement

48

Internship agreement

Valid document for internships, not for master projects in Industry (PDMe)

The internship agreement specifies the commitments and responsibilities of EPFL, the company and the internship student. This agreement must be signed for all engineering internships, even if it is not officially recognized in the country in which the internship is done.

Every alternative contract used by companies

must be submitted to the

internship coordinator for verification

49

During and after the internship

In case of problems, contact urgently the Section deputy and the STI Internships coordinator.

To validate your internship, an evaluation report has to be filled out by the student and the supervisor in the company. No written report of the student is requested by EPFL, but can be requested by the company

2 weeks before the end of the internship, an

automatic e-mail invitation is sent to the

supervisor and the student to fill out

the online evaluation

50

Master project in Industry (PDMe)

Your Internship can be validated if you choose to do a Master project in Industry(PDMe)

The duration of a PDME is 25 weeks (+ 1 week vacation)

Official starting dates are defined according to the academic calendar.

Fall semester: starting dates from August 1st until end of September

Spring semester: starting dates from mid-February until March 1st

Other starting dates can be obtained through a special request to your section.

The subject of PDMe must be approved by the SGM supervisor (Prof., MER, …).

The EPFL internship agreement cannot be used in case of PDMe. Instead, a specific agreement is settled between the SGM supervisor and the company. The STI Internship coordinator can provide a reference document if required.

51

Important remarks

As an EPFL student doing an internship in industry, you act as an EPFL Ambassador. Thanks to your work and positive attitude, you will leave an important impression to the company.

This aspect is not only important for your future professional career, but also for the EPFL internship program which will benefit from this lasting impression.

52Materials Science and Engineering Section Internships student info

Information and contacts

SMX Administrator

Danièle Utz

STI Internship Coordinator

Dr Sebastian Gautsch

SMXDeputy Head

For further information, please visit the internship page of your section:

http://sti.epfl.ch/smx/stages

Depending on your inquiry, you can contact the following persons:

Dr Homeira Sunderland

56Section of Electrical Engineering - Internships student information

Questions ?

Thank you for your attention

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