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Ecole Polytechnique
Fédérale de Lausanne
EPFL – Internships
Student Information
Programme des Stages EPFL | Août 2014
Sebastian Gautsch
Coordinateur des stages STI
STI Internship Coordination
STI DeanshipDean: Demetri PsaltisAdjunct: Oscar Buset
STI-FormDirector: Philippe Gay-Balmaz
EPFL internship program
- Career centerDirector: Philippe Ory
Employer relations: William HartfieldInternships: Catherine Marselli
- Bachelor-Master DeanshipDean: Hubert Girault
Adjunct: Pierre-André Besse
- Forum EPFL
IS-A / OGIF
Developpement staff
Industry
Partner companies
HR, CEOs, Engineers, ..
New contacts
STI Master students
STI InternshipCoordination
Sebastian Gautsch
Mechanical Engineering
Section Director: Thomas GmürAdjunct: Matteo Galli
SecretariesFaculty members
Electrical Engineering
Section Director: Pierre VandergheynstAdjunct: Philippe Gay-Balmaz
SecretariesFaculty members
Materials Science and Engineering
Section Director: Véronique MichaudAdjunct: Homeira Sunderland
SecretariesFaculty members
Microengineering
Section Director: Herbert SheaAdjunct: Guy Delacrétaz
SecretariesFaculty members
STI internships
Bioengineering
Section Director: Wulfram GerstnerAdjunct: Pascale Zbinden
SV InternshipCoordination
Claude Bonnard
CDM
Management of technology
SV
Lifesciences
ENAC
Architecture STIEngineering
Microengineering
97 students
Material Sciences
52 students
MechanicalEngineering
102 students
ElectricalEngineering
52 students
SB
Basic Sciences
I&C
Informatics et Communication
CDH
College of Humanities
3
STI Internship Coordination
EPFL – Internships
Pep Talk for students
Programme des Stages EPFL | Août 2014
Sebastian Gautsch
Coordinateur des stages STI
Benefits of Industrial Internships
The Internship in industry is a mandatory step of your Master degree
Excellent opportunity for:
Students• A Great incentive to ask oneself the right questions !• Familiarize with working life• Immerse into Industry practice• Future Hiring opportunity
Companies• Benefit from highly qualified students
• A new insight on current issues
• Evaluate futur employees
EPFL• A direct link to industry• A new platform to start collaborations on the research level
• A potential feedback from industry to improve the educationof our students
Value Chain of industrial collaborations
Internships2 – 6 months
Master project in companies6 months
CTI ProjectsPhDs
Postdocs
Startups
EPFL Labs
EPFL Labs
Master students
Industry
Master students
Industry
Industry
Potential of industrial networking
Internships2 – 6 months
Master project in companies6 months
CTI ProjectsPhDs
Postdocs
Startups
EPFL Labs
EPFL Labs
Master students
Industry
Master students
Industry
Industry
STI internships
AlstomProf J. Schiffmann
Andritz HydroProf F. Avellan
M. Farhat
EM MarinProf Y. Leblebici
GoldmundProf J. Mosig
LogitechProf G. de Micheli
ABBProf A. Burg
Deutsche Thomson Prof J. Mosig
SCG ThailandProf K. Scrivener
ABBProf B. Rappaz
Tesa SAProf J. Jacot
Patek PhilippeProf J. BruggerSelf assembly in
liquids
LordSGM
Research collaborations
Meiners LabProf G. Fantner –Prof. J-A Manson
SensirionIncreased visibilty on
campus
External requestsfrom Industry
Advisory Committees of STI Institutes
8Section of Electrical Engineering - Internships student information
Internships abroad; US, Asia, …
EPFL – Internships
Some early statistics and figures
Programme des Stages EPFL | Août 2014
Sebastian Gautsch
Coordinateur des stages STI
STI Internship offers since 2012
Since 2012:440 companies
1800 offers
Switzerland: 64 %France: 17 %
Rest of Europe: 10 %Asia: 3 %USA: 3 %
At least 1 offerMore than 5 offers
11
Weekly evolution of internship postings on IS-A portal
February September
In 2013: SEL: 356 offersSGM: 174 offersSMT: 247 offersSMX: 192 offersSTI: 581 offers
13
List of companies that welcomed SMT students
TÜV Rheinland, ChinaABB Shanghai, ChinaLX Precision, ChinaSamsung, South KoreaSwiss Embassy, Séoul, South KoreaJTEKT, JapanLight Logics Holo and Optics, IndiaMIT (Broad Institute), Boston, USScuba Probe Technologies LLC; USSynapse LTD, Washington, USSwissnex San Francisco, USDassault Falcon Jet, USSemtech, USNvidia, USHydroQuébec , CanadaIngetronik, Cartago, Colombia
Heidelberg instr. , GermanyMicroresist Technology, GermanyCarl Zeiss, GermanyIntedis GmbH, GermanyEnOcean, GermanyiOpener, GermanyIsispace, NetherlandsST Microelectronics FranceDassault Systemes, FranceTural, France
Debiotech SAEndosensEsmart Technologiesessential medETA SAFluid Automation SystemFlyabilityHach langHexagon TechnologyCenterHocomaHUGIBMIcoflex SAImina technologies, PSEInstentJaeger lecoultreJaquet AGJean Singer AGJohnson and JohnsonK-Tron GmbHLasagLemoptix, PSELogitech, PSEMeggittMimotecNestle PTC Nickel-Contor AG
OneDrop DiagnosticsOsmobluePatek PhilippePhonak AGPowersensProcsim Consulting, PSEProcter & GambleQGEL SA, PSEQloudlabQoqa Services SAR&D CarbonRaptouchRolexRuag SpaceS3SenseflySeyyonicSICPA Solaronix SASüss MicroopticsSuvaSynovaSysmelecTecanTESA SATinynodeTrimos SAValfleurierVirtamed
2nd sight ABB AbsysAgie CharmilleAISAAleva Neuro SAArchéotech SAAudemars PiguetBCP Microtechnique BobstBredamBreitlingBright Sensors SACartierCERNChopardCicorel ContrinexCSEMCyberbotics
Industry Level of satisfaction
SGMSMXSMT SEL
20
12
20
12
20
13
20
12
20
13
20
12
20
13
20
13
Excellent
Good
Sufficient
Student Level of satisfaction
SGMSMXSMT SEL
20
12
20
12
20
13
20
12
20
13
20
12
20
13
20
13
Excellent
Good
Sufficient
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Internship Models for STI
Master1
Mineur
Master ++
Master 2Stage long
Stage court
Break
Master ++
Mineur
Break
Stage court
Mineur
9
4
2
2
11
1
1
2
2 ?
202 = ?
9
Stage long
68 Étudiants6 exemptés de stage
SMT Master 2011
24
15
Break 2
Mineur
Break
Stage long
Break
PDM @ EPFL
Other University
PDM in a Company
1
EPFL
UNI
PDMe
SGM
SMX
SMT
SEL
56%
7%
38%
47%
25%28%
43%
13%
43%
58%
11%
30%
Evolution of Master Project Format since 2004
STI internships
EPFL – Internships
Administrative aspects for students
Programme des Stages EPFL | Août 2014
Sebastian Gautsch
Coordinateur des stages STI
27
Validation of previous internships and industrial experiences
Internships done during your bachelor degree are not accepted for validation. Exceptions can be granted in the following cases:
Internships done after your bachelor degree
The internship must be accepted by the section deputy The internship duration must be at least 8 weeks The ending of such internships should not be further than 1 year apart from your master beginning
date. The EPFL evaluation report has to be filled out by the company and the student
Industrial experiences of at least 1 year related to the field of the future master studies can be accepted for validation
A valid working certificate has to presented to the section deputy.
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How can you find an internship ?
It is the student’s responsibility to find an appropriate internship tovalidate his Master degree.
No responsibilty can be taken from EPFL side if no internship has beenfound by the student
The student can find an internship position by himself, but the subjectneeds to be approved by the section deputy
EPFL offers an internship portal on which the student can find an alternative to his personal quest for finding an internship.
Access to the EPFL portal is given through the student’s IS-Academiaaccount
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IS-Academia Internship portal
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Options of the internship portal
Apply for a positions by uploading your CV and motivation letter
(both items required)
Edit your internship details once you have been accepted by the company
Enter your internship details if you have found your subject by yourself
(prior validation by section is mandatory)
These steps are very important in order to guarantee the correct evaluation process at the end of the internship
31
Attribution process in the fall semesterSe
pt.
1st
M
ailin
g to
Ind
ust
ry
1st studentapplications
sent to Industry
End
of
sep
tem
ber
Following studentapplications sent to Industry everyFriday 2:00 PM
Dec
emb
er: E
nd
of
Fall
Sem
este
r
Internship 2-6 Months
Beg
inn
ing
of
Spri
ng
Sem
este
r:
Poss
ible
1st
star
tin
gd
ate
PDMe 25 weeks
Mid
-Feb
ruar
y –
Mar
ch 1
st
32
End
of
jan
uar
y: M
ailin
g to
Ind
ust
ry
1st studentapplications
sent to Industry
Mid
-Feb
rau
ry
Following studentapplications sent to Industry everyFriday 2:00 PM
Jun
e: E
nd
of
Spri
ngl
Sem
este
r
Internship 2-6 Months
Au
gust
1st
: Po
ssib
le 1
stst
arti
ng
dat
e
PDMe 25 weeks
Au
gust
1st
–Se
pte
mb
er 3
0th
Attribution process in the spring semester
33
What do you do once you get an internship offer
If you are using the EPFL Internship platform:
You will be contacted by the company if your application was succesful
You MUST accept only one offer and reject all the others within the next 3 working days.
You MUST inform the internship coordinator of your decision.
Once you have accepted the offer No withdrawal from the accepted position! Kindly notify all other companies you had priviledged contact with
34
Internship attribution through the internship portal, possible scenarii
4th application
round
3rd application
round
2nd
application round
1st application
round
Internship1
Internship2
Internship3
Refused
in progress
in progress
Refused
Internship4
in progress
in progress
in progress
Accepted
Internship5
X
in progress
Within 3 days
Cancel
Cancel
Accept
Refuse
35
Standard application and registration procedure through IS-A Portal
Register to internship and upload your CV and your motivation letter
Your applications are sent on a weekly basis to the companies
Wait for the company to make its selection process (up to several weeks)
If no response after 2 months, contact your internship coordinator
If you have been accepted by the company, you will receive an e-mail notification
Define the definitive details of our internship together with the company (dates, title, supervisor, etc…), and update the details of your internship on the IS-A portal
Organize the signature of the 3-partite internship agreement (eletronic signatures are accepted) and upload it on the IS-A portal when you update you internhipdetails.
In case of a Master Project in industry, you also need to enter the details of yourproject in your study plan, and have the screen printout signed by your supervisingProfessor.
Detailed decription of the procedure here:
http://sti.epfl.ch/page-88807-en.html
36
Standard registration procedure for internships found by your own
Submit a description of your internship to your section’s deputy
Once you have signed the tripartite internship agreement, enter yourproject details on the internship portal by creating a new internshipproposal, and upload a pdf copy of the agreement.
In case of a Master Project in industry, you also need to enter the details of your project in your study plan, and have the screen printout signed by yoursupervising Professor.
Detailed decription of the procedure here:
http://sti.epfl.ch/page-88807-en.html
37
Work authorization (not required for PDME)
Students with Non-EU/EFTA passports require a valid working authorization to do their internship in Switzerland or EU countries
It is the company’s responsibility to request this authorization at the proper working office of their canton /country.
EPFL has informed all Swiss Cantons about their mandatory internship program and the delivery of such authorizations should present no problem for EPFL master students.
It requires up to 8 weeks to obtain this authorization from the cantonal office.
It is recommended that students from non-EU/EFTA countries inform the companies in their motivation letter of these regulations.Example: “As I’m a non-EU/EFTA resident, your company is required to ask for a temporary work authorization. Please be advised that EPFL has informed all Cantonal working offices in Switzerland about its mandatory internship program. As I will stay registered at EPFL during this internship, and since this internship is a mandatory part of my Master education, the delivery of this document does not fall into the quota limitation of each canton and should therefore be straightforward”.
38
Some advice to prepare your application documents
2 important documents
Motivation letter
Curriculum vitae (CV)
The criteria for acceptance by the company is mostly based in these documents. Reference letters can be added as well. Your motivation letter should specifically adress the company and the proposed subject
To be avoided:
No motivation letter
Wrong dating (copy-paste mistakes)
Wrong addressing (copy paste-mistakes
References and support:
Information for writing CV and motivation letters can be found in the brochure « success and career » (books available @ the section’s administration)
Language : you should usethe language of the offer
39
Prepare your application with the help of EPFL’s Career Center
EPFL’s Career Center organizes regular seminars to prepare CV and motivation letters
Register for these seminars on the CC website
Please make sure to verify on the CC website if the seminar is confirmed and meant for PhD or Master students
http://cc.epfl.ch
September 23rd 13h30-18H – Le dossier de candidature – CO216
October 23rd 13h30 – 18h00 – Crafting the Perfect Application – CO216
November 20th 13h30 – 18h00 – le dossier de candidature – CO216
January 27th 13h30 – 18h00 – Crafting the perfect application – CO216
February 24th 13h30-18h00 - le dossier de candidature - CO216
March 24th 13h30-18h00 – Crafting the perfect application – CO216
Avril 28th 13h30-18h00 - le dossier de candidature - CO216
May 5th 13h30 – 18h00 – Crafting the perfect application – CO216
40
Other opportunities for finding an internship
Company websites
Topic related recruitment agencies
International platforms
Personal contacts, family, friends
EPFL Professors, especially for PDMe
Every Internship found by these alternative ways needs to be approved by your section. Please contact the section deputy as soon as you have found an offer
41
Find an Internship during EPFL’s Forum 2015 (Oct 6th-10th)
Follow the seminar «Reussir son Forum» on September 23rd
In French, 17h15 à 19h00, room to confirmed on Forum website
In English , 19h00 à 20h45, room to confirmed on Forum website
Forum.epfl.ch
42
Find an Internship during EPFL’s Forum 2015 (Oct 6th-10th)
Every Internship found during the Form needs to beapproved by your section. Please contact the section deputyas soon as you have found an offer
Forum.epfl.ch
43
Interview
Most companies would like to meet the students during an interview prior to making their final choice Be prepared for the interview and demonstrate a professional attitude
Non EU/EFTA students: Inform the company about the required work authorization (see slide 17)
If the living allowance is mentioned in the description, do not bargain. If not mentioned, inquire for it. EPFL recommends a typical monthly salary between 1’500-2’500 SFr. However, there is no obligation of the company to comply with this. In Case of a master project, remuneration can be handled more freely (compensations, bonus at the end, …)
Follow up: After the interview, write a short e-mail as feedback of your interview to the company and Cc to the section administrator and internship coordinator.
For PDMe: Do not accept a position without having confirmed the eligibility of the project and
settled the details with the PDMe academic supervisor.
44
Depending on your choice of internship
A change of residence or relocation might be necessary
Time consuming formalities might be required:
Visa, Work authorization and Residence permit (typically 8-10 weeks)
Collection of the signatures of the internship agreement
New validation of your passport
It is your responsibilty to settle these formalities prior to the Internship beginning
45
Update your FRAC !!!
In case your internship is done during an academic semester, make sure to update your FRAC according to your status:
In case of a credited internship (only EE students):
Semester (choose the right one: MA1; MA2; MA3)
Status : Internship (authorized by the section)
Mention in the comments « Credited internship during master course (SCS) »
In case of a long internship without credits
Semester: (choose the right one: MA1; MA2; MA3)
Status : Internship (authorized by the section)
Mention in the comments « Detached internship but credited with master Project (STAP) »
46
Announce your stay abroad to EPFL Safety domain
http://actu.epfl.ch/news/assistance-program-when-travelling-abroad-2/
Fill out the form and send it to [email protected]
47
Internship agreement (on section webpage French or English)
Internship agreement
48
Internship agreement
Valid document for internships, not for master projects in Industry (PDMe)
The internship agreement specifies the commitments and responsibilities of EPFL, the company and the internship student. This agreement must be signed for all engineering internships, even if it is not officially recognized in the country in which the internship is done.
Every alternative contract used by companies
must be submitted to the
internship coordinator for verification
49
During and after the internship
In case of problems, contact urgently the Section deputy and the STI Internships coordinator.
To validate your internship, an evaluation report has to be filled out by the student and the supervisor in the company. No written report of the student is requested by EPFL, but can be requested by the company
2 weeks before the end of the internship, an
automatic e-mail invitation is sent to the
supervisor and the student to fill out
the online evaluation
50
Master project in Industry (PDMe)
Your Internship can be validated if you choose to do a Master project in Industry(PDMe)
The duration of a PDME is 25 weeks (+ 1 week vacation)
Official starting dates are defined according to the academic calendar.
Fall semester: starting dates from August 1st until end of September
Spring semester: starting dates from mid-February until March 1st
Other starting dates can be obtained through a special request to your section.
The subject of PDMe must be approved by the SGM supervisor (Prof., MER, …).
The EPFL internship agreement cannot be used in case of PDMe. Instead, a specific agreement is settled between the SGM supervisor and the company. The STI Internship coordinator can provide a reference document if required.
51
Important remarks
As an EPFL student doing an internship in industry, you act as an EPFL Ambassador. Thanks to your work and positive attitude, you will leave an important impression to the company.
This aspect is not only important for your future professional career, but also for the EPFL internship program which will benefit from this lasting impression.
54
Information and contacts
SectionAdjunct
Dr Guy Delacrétaz
STI Internship Coordinator
Dr Sebastian Gautsch
SectionSecretaries
Isabelle SchaferYvette Bernard
For further information, please visit the internship page of your section:
http://sti.epfl.ch/page-74480-fr.html
Depending on your inquiry, you can contact the following persons:
Microengineering Internships student info
56Section of Electrical Engineering - Internships student information
Questions ?
Thank you for your attention