east greenwich town council...2020/06/08 · 2.c 6:30pm ~ matthew mcgeorge for re-appointment to...

2020.07.27 Town Council Agenda

East Greenwich Town Council Regular Meeting Monday, July 27, 2020 at 6:00 PM REMOTE VIRTUAL MEETING VIA ZOOM

Agenda

(Any matter listed on this agenda is subject to discussion and a vote by the Town Council.)

Click the link below to join the webinar: https://us02web.zoom.us/j/82240920867

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1. 6:00 PM ~ Call to Order 2. Interviews for Boards and Commissions

2.a 6:00 PM ~ Susan Aitcheson for re-appointment to the Affordable Housing Commission Aitcheson Susan AHC.pdf

2.b 6:15PM ~ Kristen Carron for re-appointment to the Historic District Commission carron kristen HDC.pdf

2.c 6:30PM ~ Matthew McGeorge for re-appointment to the Historic District Commission mcgeorge matthew HDC.pdf Ltr of Recommendation - Matthew McGeorge.pdf

2.d 6:45PM ~ Erinn Calise for re-appointment to the Historic District Commission calise erinn HDC.pdf Ltr of Recommendation - Erinn Calise.pdf

3. 7:00 PM ~ Pledge of Allegiance to the American Flag 4. Acknowledgements

4.a Eulogy for Sgt. Christopher L. Callan, East Greenwich Police Department

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https://us02web.zoom.us/j/82240920867

https://us02web.zoom.us/u/kdbvOg5UMs

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647079/Aitcheson_Susan_AHC.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647123/carron_kristen_HDC.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647139/mcgeorge_matthew_HDC.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647910/Ltr_of_Recommendation_-_Matthew_McGeorge.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647153/calise_erinn_HDC.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647911/Ltr_of_Recommendation_-_Erinn_Calise.pdf


5. Public Comments : (This is an opportunity for members of the audience to bring to the Council's attention any item not listed on the agenda. Comments shall be limited to three (3) minutes per person with a maximum of fifteen (15) minutes for all items. Speakers may not yield their time to others.)

6. Consent Calendar and Communications:

(Any agenda item of a routine nature or items provided for informational purposes only; considered under a single action. Any Councilor may have an item removed and considered separately on request.) 6.a Minutes from June 8, 2020 (Regular Meeting - Open Session)

2020.06.08 Town Council Minutes DRAFT.docx 6.b Minutes from July 13, 2020 (Regular Meeting - Open Session)

2020.07.13 Town Council Minutes DRAFT.docx 6.c Commendation for Anthony DiBella for serving on the Cove Management

Commission. Dibella COVE.pdf

6.d Re-appointment of Mark Shapiro to the Cove Management Commission for a three-year term to expire July 1, 2023.

6.e Re-appointment of Barry Golden to the Zoning Board of Review as an alternate member for a one-year term to expire July 1, 2021.

6.f Re-appointment of David Collier to the Zoning Board of Review as an alternate member for a one-year term to expire July 1, 2021.

6.g Petition of the National Grid and Verizon New England Inc. for joint or identical pole location on Eldredge Avenue. Petition to install a utility pole on Eldredge Ave.pdf

6.h Request from The Greenwich Club, 5426 Post Road, for approval to supply alcoholic beverages on the premises daily between the hours of 10:00 am to 10:00 pm. Greenwich Club Liquor Service Hours.docx

6.i RESOLUTION for Third Renewed Declaration of State of Emergency through October 15, 2020, unless renewed, modified, or terminated by a subsequent resolution. Resolution Third Renewed Declaration of State of Emergency 07-27-2020 DRAFT.docx

7. Reports and Presentations:

(Any agenda items requested by the Town Manager, Town Council or Town Solicitor, or any item requiring a formal presentation by boards and commissions, or other agencies.) 7.a Report from Town Manager on projects, initiatives, COVID-19 response and

public safety update 7.b Report from the Town Manager/Finance Director on the results of Town's

Capital Equipment Bond sale on July 13, 2020. memo_BQ Results_FINAL.pdf

8. Public Hearing: (This is an opportunity for members of the audience to provide testimony/comments on the specific issue being considered.)

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/642041/2020.07.13_Town_Council_Minutes_DRAFT.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/643067/Dibella_COVE.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645852/Petition_to_install_a_utility_pole_on_Eldredge_Ave.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648927/Greenwich_Club_Liquor_Service_Hours.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/650024/Resolution_Third_Renewed_Declaration_of_State_of_Emergency_07-27-2020_DRAFT.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/650024/Resolution_Third_Renewed_Declaration_of_State_of_Emergency_07-27-2020_DRAFT.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648109/memo_BQ_Results_FINAL.pdf


8.a Application for NEW Amplified Sound Permit (Out of Doors) for 5702 Post Road Corporation d/b/a The Waysider Grille located at 5702 Post Road. Waysider Grille Amplified Sound.pdf Legal Ad - Pendulum - 07-23-2020 Waysider Amp Sound.pdf

8.b Presentation of the proposed Sewer Budget for Fiscal Year 2021 in the amount of $4,077,079 with a sewer rate of $12.92 per 100 cubic feet. Sewer Budget FY 21 - July 16.pdf Legal Ad - Pendulum - 07-23-2020 Sewer Budget FY21 (1).pdf

9. New Business:

(Any items that have not been previously discussed or acted upon.) 9.a Recommendation from the Finance Director to approve a resolution authorizing the

Town Finance Director and the President of the Town Council to issue approximately $31.0 M General Obligation School Refunding Bonds. memo_2020 Refunding_FINAL.pdf Resolution Refunding Bonds.pdf

9.b Recommendation from the Finance Director to award a contract for professional audit services to Blum, Shapiro & Company, P.C. for the fiscal year ending June 30, 2020, with the option of auditing its financial statements for each of the 2 subsequent fiscal years in the amount of $177,000.00. r_Auditing Services FINAL Jul 27.pdf AG Approval.pdf

10. Public Comments:

(This is an additional opportunity for members of the audience to provide public comment. Comments shall be limited to five (5) minutes per person with a maximum of thirty (30) minutes for all items. Speakers may not yield their time to others.)

11. Council Announcements and Comments:

(Items may be added to the agenda for informational purposes only and may not be voted on except where necessary to address an unexpected occurrence that requires immediate action to protect the public or to refer the matter to an appropriate committee or to another body or official.)

12. Executive Session:

(Limited to matters allowed to be exempted from discussions at open meetings per RIGL 42-46-5.) 12.a Closed pursuant to RIGL 42-46-5 (a) (2) and (9) for the approval of Executive Session

minutes from July 13, 2020 12.b Closed pursuant to RIGL 42-46 -5 (a) (5) for the purpose of discussing the lease

with Happy Hearts Learning Center, 2608 South County Trail 13. Adjournment Pursuant to RIGL 42- 46-6, notice of this meeting was posted on July 23, 2020 on the Secretary of State's website, Town Hall, Swift Community Center and on the internet at www.eastgreenwichri.com. Individuals requesting interpreter services for the hearing impaired must notify the Town Clerk's office at (401) 886-8604 via RI Relay #711 (800-745-5555 TTY) or in writing, at least seventy-two (72) hours in advance of the hearing date.

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/646606/Waysider_Grille_Amplified_Sound.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/649651/Legal_Ad_-_Pendulum_-_07-23-2020_Waysider_Amp_Sound.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/646758/Sewer_Budget_FY_21_-_July_16.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/649652/Legal_Ad_-_Pendulum_-_07-23-2020_Sewer_Budget_FY21__1_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648236/memo_2020_Refunding_FINAL.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648846/Resolution_Refunding_Bonds.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648035/r_Auditing_Services_FINAL_Jul_27.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648036/AG_Approval.pdf

Town of East Greenwich, RITOWN COUNCIL AGENDA TRANSMITTAL FORM

Town Council Meeting Date: July 27, 2020

1. Agenda Item (List as it should appear on the agenda) 6:00 PM ~ Susan Aitcheson for re-appointment to the Affordable Housing Commission 2. Submitted by (List department and individual, if necessary) Leigh Carney, Town Clerk 3. Provide a brief description of the item and why it is on the agenda Susan Aitcheson was originally appointed on 12/7/15 and re-appointed on 7/24/17.

4. Provide a suggested Action Interview only 5. Contact person and phone number for questions. Leigh Carney, 401-886-8604

ATTACHMENTS:

Aitcheson Susan AHC.pdf

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5 SEP 14 AM 10: 09

September 8, 2015

Town Clerk' s Office

Town Hall

125 Main Street, PO Box 111

East Greenwich, R102818

RE: Request to Volunteer with Affordable Housing Committee

To Whom it May Concern:

1 am making a request to volunteer on the EG Affordable Housing Committee. I have spent the last 36years in the non- profit affordable housing business as the President or Vice President of Women' sDevelopment Corporation. I am a licensed Architect. Wdc built more than 1, 700 units of affordable

housing units throughout RI and CT. I have finally reached the day of retirement- which now allows methe time required for committee participation. I think that my business experience of these manyyears will be helpful to the committee. I have assisted the committee with presentations and

information on a regular basis, therefore staff and volunteers are familiar with me.

I have previously served on the Historic Commission for the allowable term. I also served on the Ad HocSwift Gym Building Committee. This committee' s work was completed with the renovations to the SwiftCommunity Center.

I will have the time to attend meetings and participate fully with the committee. Please call me with anyquestions. I have attached the Volunteer Application.

Sincerely,

Susan Aitc eson

1295 South Road

EG, RI 02818

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TOWN OF EAST GREENWICH

VOLUNTEER APPLICATION

MEMBERSHIP ON BOARD OR COMMISSION

NAME ( PLEASE PRINT OR TYPE)

A rrct4Lsc ;JLAST FIRST MIDDLE

1295 5007-7 - lQO" IS 6- 02- alb

STREET ADDRESS AND ZIP CODE

MAILING ADDRESS AND ZIP CODE ( 1F DIFFERENT FROM STREET ADDRESS)

AAZt-EST& c-T R ET 12EIDOCCUPATION EMPLOYER

401 - 665- S [ 84

HOME TELEPHONE BUSINESS TELEPHONE

ECj 12. cf 5®E- MAIL( PRINT CLEARLY)

MAY YOU BE CONTACTED AT YOUR PLACE OF BUSINESS? YES_ NO_ N A--

HOW LONG HAVE YOU BEEN A RESIDENT OF EAST GREENWICH? - 1 r-5

ARE YOU A REGISTERED VOTER OF EAST GREENWICH? YES_ NO_ V

NAME OF COMMISSION, COMMITTEE OR BOARD YOU WISH TO SERVE ON? fCF L,& t- i oEi N61

APPOINTMENT TOANYCOMMISSIONS, COilaHMESAND BOARDS REQUIRE THATA FINANCIAL STATEMENT BE

FILED ANNUALLY WITH THE RHODE ISLAND ETHICS COMMISSION.

Please submit a resume and/ or letter of interest indicating the reasons for seeking appointment to acommission, committee, or board. Also include education, training, experience, special skills,knowledge, talents, and insights or points of view that you might offer to the commission, committee

or board of interest.

UpdaW4/ 8/ 2014 Page 1 of 2

HAVE YOU EVER SERVED ON A COMMISSION, COMMITTEE, OR BOARD IN EAST GREENWICH OR ANOTHER

6

IS THERE A SPECIFIC EVENINOR OTHER PERIOD OF TIlVIE YOU WOULD BE UNAVAILABLE TO ATTEND

MEETINGS? YES NO s/

IF SO PLEASE EXPLAIN:

DO YOU ANTICIPATE HAVING TO REFRAIN FROM PARTICIPATING IN DISCUSSION AND VOTING ON ANY

PARTICULAR MATTER( S) THAT MAY COME BEFORE SAID COMMISSION, COMMITTEE OR BOARD BECAUSE

OF CONFLICT OF INTEREST? YES NO r/

IF SO, PLEASE EXPLAIN:

Affordable Housing Commission Board of Assessment Review Board of Canvassers

Coastal Resources Management Council Cove Management Commission Historic Cemetery Commission

Historic District Commission Housing Authority Juvenile Hearing Board

Kent County Water Authority Municipal Land Trust Personnel Board

Planning Board Quonset Point Dev. Corp Board Senior Advisory Council

Zoning Board

NOTE: APPLICATIONS ARE KEPT ON FILE FOR ONE( 1) YEAR FROM THE DATE OF RECEIPT.

5' q. a - 2-ols-SIGNATURE DATE

PLEASE RETURN APPLICATION AND SUPPORTING DOCUMENTS TO:

TOWN CLERK' S OFFICE

TOWN HALL

125 MAIN STREET

PO BOX 111

EAST GREENWICH, RI 02818

LBOTELLO(&EAS TGREENWICHRI. COM

Page 2 of 2

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1. Agenda Item (List as it should appear on the agenda) 6:15PM ~ Kristen Carron for re-appointment to the Historic District Commission 2. Submitted by (List department and individual, if necessary) Leigh Carney, Town Clerk 3. Provide a brief description of the item and why it is on the agenda

8

Kristen was originally appointed on 1/22/2013 and was re-appointed by Council PresidentIsaacs in July 2014 and Council President Cienki in July 2017. RIGL 45-24.1-3 Members are appointed by the Town Council President.

In the last year Kristen Carron and Matthew McGeorge have only missed 1 HDC meeting while ErinnCalise has missed 2 meetings. Since December 2019 the HDC has been down a full Board member andan alternate providing no opportunities for the existing Board members to miss a meeting withouthaving quorum issues. Kristen, Matthew and Erinn have really stepped up to the plate since LaurenDrury resigned in December and have not missed a meeting since.

Kristen Carron has been an excellent Chair. She is a fantastic communicator, is assertive, can handlepressure well, has strong analytical abilities, is respectful to her peers and HDC applicants and comesto meetings prepared. I look forward to working with her for many more meetings.

Thanks,

Lea

Lea Anthony Hitchen

Assistant Town Planner

Town of East Greenwich, RI

(T): (401) 886-8643

Visit the Town Website: www.eastgreenwichri.com 4. Provide a suggested Action Interview only

5. Contact person and phone number for questions. Leigh Carney, 401-886-8604

ATTACHMENTS:

carron kristen HDC.pdf

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http://webserver.rilin.state.ri.us/Statutes/TITLE45/45-24.1/45-24.1-3.HTM

http://www.eastgreenwichri.com

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647123/carron_kristen_HDC.pdf



1. Agenda Item (List as it should appear on the agenda) 6:30PM ~ Matthew McGeorge for re-appointment to the Historic District Commission 2. Submitted by (List department and individual, if necessary) Leigh Carney, Town Clerk 3. Provide a brief description of the item and why it is on the agenda

12

Matt was originally appointed as an alternate member in June 2011 and was subsequentlyappointed as a regular member in December 2011 by Council President Isaacs. He was re-appointed by Council President Isaacs in July 2014 and Council President Cienki in July2017. RIGL 45-24.1-3 Members are appointed by the Town Council President.



Thanks,

Lea

Lea Anthony Hitchen



(T): (401) 886-8643

Visit the Town Website: www.eastgreenwichri.com 4. Provide a suggested Action Interview only 5. Contact person and phone number for questions. Leigh Carney, 401-886-8604

ATTACHMENTS:

mcgeorge matthew HDC.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647139/mcgeorge_matthew_HDC.pdf

Ltr of Recommendation - Matthew McGeorge.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647910/Ltr_of_Recommendation_-_Matthew_McGeorge.pdf

KAC/jk

The Law Offices of Kristen Carron, LLC Attorney-At-Law

Post Office Box 1902

East Greenwich, Rhode Island 02818

TELEPHONE: 401-541-5522 -- FACSIMILE: 401-566-3403

E-Mail: [email protected]

Admitted in RI, MA & CT

July 21, 2020

East Greenwich Town Council

125 Main Street

East Greenwich, RI 02818

VIA ELECTRONIC MAIL ONLY: [email protected]

Re: Historic District Commission - Reappointment of Matthew McGeorge

Dear Town Council:

Matthew McGeorge is a vital member of the East Greenwich Historic District

Commission serving both as commissioner and now as Vice Chair. I recommend that he

be reappointed as Commissioner to the HDC.

As an architect with a specialty in historic structures and adaptive re-use, he is

enthusiastic about preserving and maintaining the historic character of the town and the

Historic District. At the same time, he understands that properties and buildings evolve

over time. He knows that when done correctly, a building can evolve to meet the

homeowner’s needs while still preserving its historical and architectural value. Matthew

is highly knowledgeable about whether the proposed changes or alterations submitted in

an application meet the standards and guidelines we must use, and whether the proposed

changes are appropriate to the age and style of the building in question. He is a vocal and

well-respected member of the commission. He is not shy to state is opinion on whether a

proposed change is appropriate for the building. While he is passionate about adhering to

the historic standards and guidelines, he is open minded and flexible on those standards

when appropriate. His knowledge of historic structures is essential to the integrity of our

board.

As Chairwoman of the HDC I have been lucky to have Matthew on this

commission. He is an asset to the HDC, and I look forward to continuing to serve with

him. If you have any questions or concerns or would like to discuss this in more detail,

please do not hesitate to contact me

Very truly yours,

Kristen A. Carron

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1. Agenda Item (List as it should appear on the agenda) Erinn Calise for re-appointment to the Historic District Commission 2. Submitted by (List department and individual, if necessary) Leigh Carney, Town Clerk 3. Provide a brief description of the item and why it is on the agenda

20

Erinn was originally appointed in May 2011 and was re-appointed by Council PresidentIsaacs in July 2014 and Council President Cienki in July 2017. RIGL 45-24.1-3 Members are appointed by the Town Council President.



Thanks,

Lea

Lea Anthony Hitchen



(T): (401) 886-8643

Visit the Town Website: www.eastgreenwichri.com

4. Provide a suggested Action Interview only 5. Contact person and phone number for questions. Leigh Carney, 401-886-8604

ATTACHMENTS:

calise erinn HDC.pdf

21



https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647153/calise_erinn_HDC.pdf

Ltr of Recommendation - Erinn Calise.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/647911/Ltr_of_Recommendation_-_Erinn_Calise.pdf

The Law Offices of Kristen Carron, LLC Attorney-At-Law

Post Office Box 1902

East Greenwich, Rhode Island 02818

TELEPHONE: 401-541-5522 -- FACSIMILE: 401-566-3403

E-Mail: [email protected]

Admitted in RI, MA & CT

July 21, 2020

East Greenwich Town Council

125 Main Street

East Greenwich, RI 02818

VIA ELECTRONIC MAIL ONLY: [email protected]

Re: Historic District Commission - Reappointment of Erinn Calise

Dear Town Council:

Erinn Calise is an integral part of the East Greenwich Historic District

Commission. She is a personable individual who is passionate about preserving the

historic fabric of our town and the Historic District.

She is insightful and knowledgeable about the properties we discuss. She attends

site visits whenever possible, in an effort to get all the facts on a property before us. She

tends to think differently than the other members of the commission (most of whom are

architects) using analytical skills and reason in determining the outcome of an

application. As a result, she asks probing questions to the applicant to determine whether

the standards and guidelines applicable to the application are met before casting her vote.

She also takes into consideration the historical and architectural value of the property in

question and is willing to compromise with the homeowner when appropriate. She is a

highly respected member of our board.

The HDC needs more commissioners like Erinn. She is an asset to the HDC and

the town. The HDC would not be the same without her. I recommend that she be

reappointed as Commissioner to the East Greenwich Historic District Commission. If you

have any questions or concerns, or would like to discuss in more detail, please do not

hesitate to contact me.

Very truly yours,

Kristen A. Carron

KAC:jk

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@[email protected] Page 1

East Greenwich Town CouncilRegular MeetingMonday, June 08, 2020 at 7:00 PMVIRTUAL REMOTE MEETING VIA ZOOM

Minutes

1. Call to Order and Pledge of Allegiance to the American Flag

Town Council (5/5): Mark Schwager, President; Michael Donegan, Vice President; Caryn Corenthal, Renu Englehart and Michael Zarrella

Town Staff: Andrew Nota, Town Manager; Leigh Carney, Town Clerk/Executive Assistant to the Town Manager; Andrew Teitz, Solicitor; Wendy Schmidle, Director of Information Technology;Patricia Sunderland, Finance Director; Joseph Duarte; Director of Public Works; Catherine Bradley, Director of Community Services and Parks; Bernard Patenaude, Fire Chief; Col. Stephen Brown, Chief of Police; Rose Emilio, Human Resources Coordinator

Using the Zoom platform, President Schwager called the meeting to order. He invited Ms. Carney to recite the Pledge of Allegiance to the American Flag. He noted that all Councilors were present and acknowledged Town staff members who participated in the webinar.

2. Public Comments(This is an opportunity for members of the audience to bring to the Council's attention any item not listed on the agenda. Comments shall be limited to three (3) minutes per person with a maximum of fifteen (15) minutes for all items. Speakers may not yield their time to others.)

There were no public comments.

3. Consent Calendar and Communications(Any agenda item of a routine nature or items provided for informational purposes only; considered under a single action. Any Councilor may have an item removed and considered separately on request.)3.a Minutes from May 11, 2020 (Remote Virtual Meeting - Open Session)

2020.05.11 Town Council Minutes DRAFT.pdf3.b Minutes from May 18, 2020 (Remote Virtual Meeting - Special Session)

2020.05.18 Town Council Minutes DRAFT.docx3.c Proclamation recognizing June 12th as Rhode Island Colonial Navy Day

2020.06.08 Proclamation Navy Day.doc2020.06.08 Navy Day article.pdf

3.d Award of bid for Bulk Materials and Road Striping to the low bidders: Material Sand and Stone, Johnston Asphalt, Narragansett Improvement Co., Hi Way Safety Systems inc., JR Vinagro, Safety Markings, T. Miozzi Inc, Richmond Sand and Stone, and PJ Keating Co. for the net prices as indicated on the bid tabulation sheets.Bid Award Letter, Bulk Materials 2020.pdfBULK MATERIAL BID TABULATION 2020.pdf

27


3.e Approval of the Yard Waste Services Agreement between the City of Warwick and the Town of East Greenwich for FY 21.FY21 Yard Waste Services Agreement.pdf

Item 3.c was pulled from the Consent Calendar by President Schwager for individual consideration.

Motion to approve the Consent Calendar with the exception of Item 3.c moved by Caryn Corenthal, seconded by Michael Donegan

ROLL CALL VOTE

Ayes: Corenthal, Donegan, Englehart, Schwager, Zarrella

Motion carried 5 – 0

President Schwager read an excerpt from the proclamation recognizing June 12th as Rhode Island Colonial Navy Day. Ms. Carney was recognized for her interest and dedication in observing such an event and it was noted that plans are being considered for the 250th commemoration in 2025.

Motion to approve Item 3.c move by Michael Zarrella, seconded by Caryn Corenthal

ROLL CALL VOTE



Solicitor Teitz requested a motion for a report from the Town Solicitor regarding the Town’s actions with respect to the MedRecyclerRI facility in West Warwick for discussion purposes only be added under Reports and Presentations.

Motion for a report from the Town Solicitor regarding the Town’s actions with respect to the MedRecyclerRI facility in West Warwick for discussion purposes only be added under Reports and Presentations made by Michael Zarrella, seconded by Michael Donegan

ROLL CALL VOTE



4. Reports and Presentations(Any agenda items requested by the Town Manager, Town Council or Town Solicitor, or any item requiring a formal presentation by boards and commissions, or other agencies.)

28


4.a Report from Town Manager on COVID-19 Response and Public Safety Update.2020.06.08 Town Manager's report 6-8-20 - Final.pdf

Mr. Nota reported on the impact on the State’s COVID cases by municipalities. Several communities are experiencing a decline in cases. Town-wide activities and commerce are beginning to pick up. He is working with Chief Brown in conjunction with the State and the Chamber of Commerce to address any potential threat of destructive behavior from outside groups. Reference was made to www.reopeningri.com for additional guidance andcompliance information for Phase II. Outdoor camps/programs are starting up on June 29th. A grant application was submitted to assist with funding for PPE for campers and staff and cleaning/maintenance. He spoke about the peaceful demonstration that took place last Sunday which was organized by Harry Keithline and Isabelle. The event attracted over 100 demonstrators without incident. Additionally, he commented on several community initiatives being developed with the help of Bob Houghtaling and Chief Brown including a diversity council, youth-based council, podcasts, state-wide training initiatives for all public employeesand the use of an SRO during summer month. In closing, he stressed the importance of the Town’s faith-based community and inter-faith network as a source of support and assistancefor all residents.

Councilor Corenthal supported all the initiatives. VP Donegan commented that knowing how the police are prepared to react is a priority. Councilor Englehart noted she would like to see more interaction by the police within the community. President Schwager recommended that the Manager prioritized the initiatives and follow up at a subsequent meeting. He commentedon his personal experiences with diverse communities and supported exploration of all the Manager’s proposals.

4.b Report from Steve Lombardi, Executive Director of East Greenwich Chamber of Commerce, on business status update.2020.06.08 Rhode Island's Chambers Step Up in a Time of Crisis_.pdf

Mr. Nota provided an overview of the Chamber’s actions since the COVID pandemic and the challenges facing all businesses.

Mr. Lombardi provided an update on the current business climate since the COVID pandemic hit in March. He recognized the creativity and resilience of business owners despite facing uncertainty. He expressed appreciation for the support received from the Town and the public.

VP Donegan asked how the restaurant community views the Town’s efforts to expand outdoor seating and ease parking to which Mr. Lombardi replied that feedback has been positive. Councilor Corenthal asked about business’s access to PPP loans to which Mr. Lombardi replied that mostly 100% have been successful and the Chamber offers support for those that need it. Councilor Zarrella commended restaurants for honoring social distancing measures. President Schwager asked about overcoming obstacles associated with expanding outdoor seating on State roads to which Mr. Lombardi replied

29


that some businesses have come forward with ideas to encroach on Main Street which will be relayed to the Town Manager. Councilor Zarrella asked about the possibility of advertising outdoor seating options to which Mr. Lombardi replied that he will solicit that information from his members through the newsletter. President Schwager asked about the possibility of planning future events to which Mr. Lombardi replied they are planning on having a few strolls in late summer/early fall.

Solicitor Teitz reported that a vote was taken at the last Town Council meeting during Executive Session to authorize the Solicitor to file an appeal from the issuance of an air permit by the RI DEMfor the MedRecyclerRI project. The Town has aligned with the New England Institute of Technology to file both an administrative appeal with the RI DEM and with the RI Superior Court. Earlier this evening, the West Warwick Planning Board voted to hire a 3rd party peer review consultant to review all the technical materials at the expense of the developer.

5. Public Hearing(This is an opportunity for members of the audience to provide testimony/comments on the specific issue being considered.)5.a Application for RENEWAL Class BV Alcoholic Beverage License with Victualing,

Entertainment and Outdoor Sidewalk Alcohol Service for Renegade Restaurant Partners, LLC d/b/a Revival Craft Kitchen and Bar at 219 Main Street effective May 26, 2020 through November 30, 2020 (continued from May 26th).Revival Application.pdfRevival Floor Seating Plan.pdfRevival MINUTES.pdf2020.06.08 Revival Parking Lease Agreement 2020.pdf2020.06.08 Revival Valet Parking Lease Agreement 2020.pdf

Ms. Carney reported that the application was now compliant. The parking lease agreement with St. Luke’s church and valet parking agreements were received and accepted.

Peter Lowre confirmed that all paperwork has been submitted.


Solicitor Teitz explained that based on the fact that the final piece of required documentation was submitted and previously approved by staff, no stenographer was retained for this hearing.

Motion to approve the application for RENEWAL Class BV Alcoholic Beverage License with Victualing, Entertainment and Outdoor Sidewalk Alcohol Service for Renegade Restaurant Partners, LLC d/b/a Revival Craft Kitchen and Bar at 219 Main Street effective May 26, 2020 through November 30, 2020 with a total capacity of 68 with 60/8 moved by Michael Zarrella, seconded by Caryn Corenthal

ROLL CALL VOTE

30




6. Unfinished Business(Any items that were not completed at a prior meeting.)6.a Discussion and review of the Town Manager's proposed municipal budget

program, including tax rate structures and State and Federal updates for FY 2021.Town Manager Proposed Budget Message 05.15.20Town Manager Final Expenditure Details 05.26.20Town Manager Presentation 05.26.20Town Manager Presentation 06.01.20Town Manager Presentation 06.08.20

Mr. Nota provided an overview on debt service adjustments and the impact on the tax levy and tax rates; as well as proposed changes to the personal property tax rates. He spoke in depth about anticipated shortfalls in intergovernmental aid and how the State and local communities are creatively planning for the worst case scenario. There were no changes to revenues reported. The School Department’s budget request was reviewed in detail. In addition to the Manager’s reduction of $800K and grant errors/shortfalls of $510K, Superintendent Meyer’s expects another $300K reduction in state aid. He commented on the school’s use of fund balance, which is larger than normal. An explanation was provided on revisions and reductions to the residential and commercial tax rates based on debt reduction by $250K. Proposed departmental budgets remain static at $21.1 million. Debt service was removed from the operating budget and is proposed at $4.9 million gross for FY21. Reductions in interest on new school debt ($195K to $7,850) and new Town debt ($94,500 to $27K) provide for significant savings and lessen the tax levy impact to .96%. Total debt equals $4.7 million with a total tax need of $2.7 million. Additional details were provided regarding the property tax impact to an average home owner of approximately $71 annually and the proposed tax rates for FY2021. Mr. Nota went on to explain the authority the Council has to set personal property tax rates based on RIGL 44-5 and also provide for exemptions for local small business owners under RIGL 44-3-65. Scenarios were presented showing the percentage of accounts that would be affected with ranges from $5K to $35K exemptions. This reduction would be offset by an increase in personal property tax rates. In conclusion, he noted that several other communities have split rates and in East Greenwich, the top 10 commercial taxpayers make up half of the personal property tax revenue at approximately $40 million.

Councilors were given the opportunity to ask questions and comment on the presentation.

The floor was opened for public comments.

Gene Dumas of 50 Montrose Street and a member of the Board of Canvassers member thanked Leigh Carney and Elaine Vespia for their work during the last local election.

7. New Business(Any items that have not been previously discussed or acted upon.)

31


7.a RESOLUTION for Second Renewed Declaration of State of Emergency through July 15, 2020.Resolution Declaration of State of Emergency v5 DRAFT REDLINED.pdf

Motion to approve the RESOLUTION for Second Renewed Declaration of State of Emergency through July 15, 2020 moved by Michael Donegan, seconded by Michael Zarrella

ROLL CALL VOTE



7.b Request for an extension on the approved TRANSFER of OWNERSHIP for Class A Alcoholic Beverage License from SG Retail, LLC d/b/a The Savory Grape to Grape Adventures, LLC d/b/a The Savory Grape located at 1000 Division Street for the period ending November 30, 2020.SAVORY GRAPE.pdfSG Retail LLC to Grape Adventures SAVORY GRAPE 1.pdf

Solicitor Teitz explained that the applicant has been repeatedly delayed in closing with their bank due to the COVID pandemic.

Motion to approve an extension on the approved TRANSFER of OWNERSHIP for Class A Alcoholic Beverage License from SG Retail, LLC d/b/a The Savory Grape to Grape Adventures, LLC d/b/a The Savory Grape located at 1000 Division Street for the period ending November 30, 2020 until July 13th

moved by Michael Zarrella, seconded by Renu Englehart

ROLL CALL VOTE



8. Council Announcements and Comments(Items may be added to the agenda for informational purposes only and may not be voted on except where necessary to address an unexpected occurrence that requires immediate action to protect the public or to refer the matter to an appropriate committee or to another body or official.)

Councilor Corenthal acknowledged Tax Assessor Anthony Davey who assisted a resident who lost

their tax bill. She also thanked Finance Director Trish Sunderland for help clarifying questions about

the budget. Also, Beth Gorter and Miguel (student) were commended for eloquently advocating on

behalf of the school staff affected by layoffs.

32


Councilor Zarrella thanked the school department for coordinating activities for the high school

graduation parade. He acknowledged the After Prom Committee; especially Dana Gee and her son

Zing Gee.

Councilor Englehart requested in increase in police presence on the waterfront and mitigating

speeding west of Route 2.

VP Donegan thanked Andy and Trish for their work on the budget preparation and building a bridge

with the school department. He added that his son and family thoroughly enjoyed the high school

graduation experience.

9. Public Comments(This is an additional opportunity for members of the audience to provide public comment. Comments shall be limited to five (5) minutes per person with a maximum of thirty (30) minutes for all items. Speakers may not yield their time to others.)


10. Adjournment

Motion to adjourn made by Michael Zarrella, seconded by Michael Donegan

ROLL CALL VOTE



Respectfully submitted,

Leigh A. Carney, CMCTown Clerk/Executive Assistant to the Town Manager

APPROVED:(PENDING)

AUDIO/VIDEO FILE AVAILABLE ON TOWN WEBSITE

33


East Greenwich Town CouncilRegular MeetingMonday, July 13, 2020 at 6:00 PMREMOTE VIRTUAL MEETING VIA ZOOM

Minutes1. 6:00 PM Call to Order

Town Council (5/5): Mark Schwager, President; Michael Donegan, Vice President (appeared at 6:15pm); Caryn Corenthal, Renu Englehart (appeared at 6:05pm) and Michael Zarrella

Town Staff: Leigh Carney, Town Clerk/Executive Assistant to the Town Manager

President Schwager called the meeting to order.

2. Interviews for Boards and Commissions

2.a 6:00 PM ~ Mark Gertsacov for Planning Board or Zoning Board of Review (current member of Board of Assessment Review)Gertsacov Marc PB ZBR.pdf

Mr. Gertsacov was interviewed.

2.b 6:15 PM ~ Mark Shapiro for re-appointment to the Cove Management Commission Shapiro Mark COVE.pdf

Mr. Shapiro was interviewed.

2.c 6:30 PM ~ Barry Golden for re-appointment to the Zoning Board of Review Golden Barry ZBR.pdfBarry Golden recommendation 2020.pdf

Mr. Golden was interviewed.

2.d 6:45 PM ~ David Collier for re-appointment to the Zoning Board of Review Collier Dave ZBR.pdfDavid Collier Recommendation 2020.pdf

Mr. Collier was interviewed.

3. 7:00 PM Pledge of Allegiance to the American Flag

Town Council (5/5): Mark Schwager, President; Michael Donegan, Vice President; Caryn Corenthal, Renu Englehart and Michael Zarrella

Additional Town Staff: Andrew Nota, Town Manager; Leigh Carney, Town Clerk/Executive Assistant to the Town Manager; Peter Skwirz, Assistant Solicitor; Wendy Schmidle, Director of Information Technology; Joseph Duarte; Director of Public Works; Catherine Bradley, Director of Community Services and Parks; Bernard Patenaude, Fire Chief

34


Ms. Carney was invited to recite the Pledge of Allegiance to the American Flag. Councilors Donegan, Englehart, Corenthal, Zarrella, Assistant Solicitor Skwirz and all Town staff members who participated in the webinar were introduced by President Schwager.

4. Public Comments (This is an opportunity for members of the audience to bring to the Council's attention any item not listed on the agenda. Comments shall be limited to three (3) minutes per person with a maximum of fifteen (15) minutes for all items. Speakers may not yield their time to others.)


5. Consent Calendar and Communications(Any agenda item of a routine nature or items provided for informational purposes only; considered under a single action. Any Councilor may have an item removed and considered separately on request.)5.a Proclamation marking July as Parks and Recreation Month

JulyIsPark&Rec.docx.pdf5.b Commendation for Marjorie Ball for serving on the Affordable Housing Commission

Marjorie Ball AHC.pdf5.c Approval of Performance Bond Reduction for Frenchtown Place Subdivision to

an amount of $406,074.Frenchtown Place Bond Reduction Memo 7-2-2020.pdf

5.d Award of bid to Fire Tech & Safety of New England, Inc. for Vehicle Extrication Equipment for the Fire Department not to exceed $40,000.Fire Tech sole source letter.pdfFire Tech Extrication Equipment quote.pdfFire Tech Vehicle Stabilization Kit quote.pdfFire Tech Windshield removal kit.pdfGrant Explanation letter for council.pdf

Items 5a, 5b and 5d were pulled by President Schwager and Item 5c was pulled by Councilor Corenthal.

President Schwager read an excerpt from the proclamation recognizing July as Parks and Recreation Month.

Motion to approve a proclamation marking July as Parks and Recreation Month made by Michael Donegan, seconded by Caryn Corenthal

Ms. Bradley was commended for her good work managing summer camps and the most recent outdoor concert on Academy Field.

ROLL CALL VOTE

AYES: Corenthal, Donegan, Englehart, Schwager, Zarrella


35


Motion to approve commendation for Marjorie Ball for serving on the Affordable Housing Commission made by Michael Donegan, seconded by Caryn Corenthal

Ms. Ball was commended for her service on the Affordable Housing Commission.

ROLL CALL VOTE



Mr. Nota explained the reason for the reduction which is a result of significant completion of the project and its subsequent inspection and approved.

Motion to approve the performance bond reduction for Frenchtown Place Subdivision to an amount of $406,074 made by Michael Donegan, seconded by Caryn Corenthal

ROLL CALL VOTE



Chief Patenaude explained that a federal highway grant administered through the State DOT was awarded for $40,000 to offset the purchase of a new set of Jaws of Life. All firefighters will be trained on the new equipment and the equipment is expected to be in service by late summer.

Councilor Englehart acknowledged Chief Patenaude’ s efforts on securing numerous grants since his appointment. Mr. Nota added that the Chief has over a million dollars in grants still outstanding.

Motion to approve the award of bid to Fire Tech & Safety of New England, Inc. for Vehicle Extrication Equipment for the Fire Department not to exceed $40,000 moved by Michael Donegan, seconded by Caryn Corenthal

ROLL CALL VOTE



6. Reports and Presentations(Any agenda items requested by the Town Manager, Town Council or Town Solicitor, or any item requiring a formal presentation by boards and commissions, or other agencies.)6.a Report from Town Manager on COVID-19 Response and Public Safety Update.

2020.07.13 TMG Report.pdf

Mr. Nota provided a brief update on RIEMA situation reports, RILCT priorities including Phase III COVID guidance references and municipal event plan approvals. Play grounds have been cautiously reopened. Updates from the federal delegation on budget are highly anticipated in the next 2-3

36


weeks. He touched briefly on tree care, summer camps and senior activities and transportation. Councilor Englehart asked about enforcement at restaurants and bars to which Mr. Nota replied that the RI DBR has an Enforcement Division which is handling those complaints. Councilor Corenthal asked about the Town’s roll in addressing the financial impact of re-opening schools in the fall. Mr. Nota replied that the Superintendent is preparing to submit a multi-layered plan to address resources, mandates and deficiencies.

7. Unfinished Business(Any items that were not completed at a prior meeting.)7.a An ORDINANCE to amend the Code of the Town of East Greenwich, Chapter 15

thereof, entitled "Alcoholic Beverages", amending Section 15-2 "Consumption or possession in public prohibited" and Section 15-8 "Outdoor sidewalk liquor service" and adding Section 15-9 "Temporary expansion of restaurant service area" (THIRD READING).Chapter 15 Alcoholic Beverages Expansion Service Area v2.pdf

Motion to adopt an ORDINANCE to amend the Code of the Town of East Greenwich, Chapter 15 thereof, entitled "Alcoholic Beverages", amending Section 15-2 "Consumption or possession in public prohibited" and Section 15-8 "Outdoor sidewalk liquor service" and adding Section 15-9 "Temporary expansion of restaurant service area moved by Michael Donegan, seconded by Caryn Corenthal

ROLL CALL VOTE



7.b An ORDINANCE to amend the Code of the Town of East Greenwich, Chapter 260 thereof, entitled "Zoning", Article VI "Off-street parking regulations", Section 260-19 "Applicability" and Article XI "Historic districts", Section 260-59 "Applicability, certificates required (THIRD READING).Chapter 260 Zoning Off Street Parking Historic Districts.docx2020.06.22 Signed Zoning Amendments Recommendation.pdf2020.06.22 Zoning Amendments PB Letter.pdf

Motion to adopt an ORDINANCE to amend the Code of the Town of East Greenwich, Chapter 260 thereof, entitled "Zoning", Article VI "Off-street parking regulations", Section 260-19 "Applicability" and Article XI "Historic districts", Section 260-59 "Applicability, certificates required moved by Michael Donegan, seconded by Caryn Corenthal

ROLL CALL VOTE



8. Council Announcements and Comments(Items may be added to the agenda for informational purposes only and may not be voted on except where necessary to address an unexpected occurrence that requires immediate action

37


to protect the public or to refer the matter to an appropriate committee or to another body or official.)

There were no Council announcements or comments.

9. Public Comments(This is an additional opportunity for members of the audience to provide public comment. Comments shall be limited to five (5) minutes per person with a maximum of thirty (30) minutes for all items. Speakers may not yield their time to others.)


Motion to convene into Executive Session pursuant to RIGL 42 -46-5 (a) (1) and (2) for the approval of Executive Session minutes from May 11th and May 26th and remain in Executive Session per RIGL 42-46-5 (a) (2) and (9) regarding an IAFF grievance arbitration regarding payment of clothing maintenance allowance moved by Michael Donegan, seconded by Caryn Corenthal

ROLL CALL VOTE



10. Executive Session(Limited to matters allowed to be exempted from discussions at open meetings per RIGL 42-46-5.)10.a Closed pursuant to RIGL 42 -46-5 (a) (1) and (2) for the approval of Executive

Session minutes from May 11th and May 26th.10.b Closed pursuant to RIGL 42-46-5 (a) (2) and (9), IAFF grievance arbitration regarding

payment of clothing maintenance allowance.

Following the Executive Session, Council reconvened into Open Session.

President Schwager reported that action was taken on Item 10.a by a motion to approve the Executive Session minutes from May 11th and May 26th made by Caryn Corenthal, seconded by Michael Donegan. By way of a roll call vote, the motion passed unanimously.

Action was also taken on Item 10.b by a motion to approve the settlement of the clothing allowance grievance with the IAFF pursuant to the settlement agreement and MOA as discussed in Executive Session moved by Michael Donegan, seconded by Caryn Corenthal. By way of a roll call vote, the motion passed unanimously.

Motion to seal the Executive Session minutes made by Michael Zarrella, seconded by Caryn Corenthal

ROLL CALL VOTE


38



11. Adjournment

Motion to adjourn made by Michael Zarrella, seconded by Michael Donegan

ROLL CALL VOTE



Respectfully submitted,

Leigh A. Carney, CMCTown Clerk/Executive Assistant to the Town Manager

APPROVED:(PENDING)

AUDIO/VIDEO FILE AVAILABLE ON TOWN WEBSITE

39



1. Agenda Item (List as it should appear on the agenda)

Petition of the National Grid and Verizon New England Inc. for joint or identical polelocation on Eldredge Avenue.

2. Submitted by (List department and individual, if necessary) Mark Conboy, Public Works 3. Provide a brief description of the item and why it is on the agenda

A petition to allow the installation of a utility pole on Eldredge Ave by National Grid andVerizon.

4. Provide a suggested Action

A motion authorizing the approval of the Petition of the National Grid and Verizon NewEngland Inc. for joint or identical pole location on Eldredge Avenue.

5. Contact person and phone number for questions. Joe Duarte, 886-8621

ATTACHMENTS:

Petition to install a utility pole on Eldredge Ave.pdf

41

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/645852/Petition_to_install_a_utility_pole_on_Eldredge_Ave.pdf




Request from The Greenwich Club, 5426 Post Road, for approval to supply alcoholicbeverages on the premises daily between the hours of 10:00 am to 10:00 pm.

2. Submitted by (List department and individual, if necessary) Leigh Carney, Town Clerk 3. Provide a brief description of the item and why it is on the agenda RIGL 3-7-11

4. Provide a suggested Action approve 5. Contact person and phone number for questions. Leigh Carney, 401-886-8604

ATTACHMENTS:

Greenwich Club Liquor Service Hours.docx

45

http://webserver.rilin.state.ri.us/Statutes/TITLE3/3-7/3-7-11.HTM

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648927/Greenwich_Club_Liquor_Service_Hours.pdf

July 22nd, 2020

Town of East Greenwich

Town Clerks Office Attn: Leigh Carney

Re: Item for Town Review-July 27th Agenda

Hello,

The Greenwich Club holds a Class D license. Historically we have opened our Bar and Kitchen to sales beginning at 12PM.

This year we have extended our Kitchen hours to begin serving food at 9:30AM. Since many members are enjoying “stay vacations” this year, we would like to offer them the option of an alcoholic beverage earlier than Noontime.

We respectfully request permission to extend our liquor hours of service to run from 10AM until closing each night. We are open 6 nights until 8PM. On extremely hot days, however, we sometimes remain open until 9PM. We are always open on Fridays until 10PM.

If The Town of East Greenwich could please grant our request, we could move forward and offer our members the option of bar service from 10AM through 10PM 7 days of week.

Thank you for your consideration. Please let me know if you require any additional information.

Sincerely,

Melinda Bates

Business Manager

46

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Town of East GreenwichState of Rhode Island

RESOLUTION

NO. 2020-__

THIRD RENEWED DECLARATION OF STATE OF EMERGENCY

WHEREAS, on March 9, 2020 the State of Rhode Island Governor Gina M. Raimondo issued Executive Order 20-02 declaring a state of emergency due to the outbreak of COVID-19 and such order was subsequently extended by the Governor, with the most recent extension by Executive Order 20-52 issued on July 3, 2020 and extending the state of emergency to August 2, 2020; and

WHEREAS, the COVID-19 virus continues to spread and threatens to overwhelm the State'sability to respond; and

WHEREAS, aggressive and sustained efforts are necessary to slow the spread of the COVID-19virus and to lessen the strain on our healthcare system; and

WHEREAS, the State of Rhode Island Governor Gina M. Raimondo has requested that all Rhode Island Cities and Towns declare a local state of emergency, in response to this ongoing public health crisis; and

WHEREAS, the State of Rhode Island and various public health officials have reached out to the Town of East Greenwich to take steps to contain the spread of COVID-19; and

WHEREAS, the Town of East Greenwich needs to take additional measure to limit the spread of COVID-19; and

WHEREAS, Rhode Island General Laws §§ 30-15-12 and 30-15-13, as well as Town of East Greenwich Town Charter § C-71, permit the Town Council to declare a state of emergency for the purpose of, among other things: providing for the cooperation in epidemic prevention, preparedness, response and recover; preparing for emergency health threats that require the exercise of extraordinary governmental functions; providing the town with the ability to respond rapidly and effectively to potential or actual public health emergencies; and reducing loss of life.

NOW, THEREFORE, the East Greenwich Town Council, pursuant to the Rhode Island General Laws and the East Greenwich Town Charter, including but not limited to Title 30, Chapter 15 of the General Laws and East Greenwich Town Charter § C-71, declares a state of emergency to exist and doeshereby order and direct the following:

1. Rhode Island General Laws §§ 30-15-9(e)(4) and 30-15-12(b), as well as the Town of East Greenwich Town Charter § C-71, permit the Town Manager, as authorized by the Council, to suspend the provisions of any statute, regulation, or requirement prescribing the procedures

48

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for the conduct of town business, or the orders, rules, regulations of any town department, board, or agency, if strict compliance with the provisions of any statute, order, rule or regulation would in any way prevent, hinder or delay necessary action in coping with this emergency.

2. Rhode Island General Laws §§ 30-15-9(e)(3) and (7), and 30-15-12(b), as well as the Town of East Greenwich Town Charter § C-71, permit the Town Manager, as authorized by the Council, to transfer the direction, personnel, or functions of town departments and agencies or units thereof for the purpose of performing or facilitating emergency services; to control ingress and egress to and from high risk areas, the movement of persons within the area, and the occupancy of premises therein; and to take appropriate measures for the protection of health, safety, and welfare of the people of the city/town and to prevent or minimize the loss of life.

3. Pursuant to the emergency powers granted by the Rhode Island General Laws, and any other applicable provisions of state or local law, the Town Manager shall from time to time issue additional directives, orders, and recommendations as circumstances require, either written or verbal.

4. Nothing in this Resolution shall constrain duties and powers of the Town and the Town Manager authorized by Title 30, Chapter 15 of the General Laws and the Town Charter.

5. This Resolution shall take effect immediately and remain in full force and effect until October 14, 2020, unless renewed, modified, or terminated by a subsequent resolution. Provided, however, that if the statewide state of emergency is not extended by executive order of Governor Gina Raimondo, this Resolution shall expire on same date as the expiration of the statewide state of emergency.

ATTEST:

__________________Leigh A. Carney, CMCTown Clerk/Executive Assistant to the Town Manager

Adopted on this _____ day of July, 2020 by the East Greenwich Town Council and voted ____

S:\East Greenwich\!Emergency\Resolution Third Renewed Declaration of State of Emergency 07-27-2020.docx

49




Report from the Town Manager/Finance Director on the results of Town's CapitalEquipment Bond sale on July 13, 2020.

2. Submitted by (List department and individual, if necessary) Patricia Sunderland, Finance 3. Provide a brief description of the item and why it is on the agenda

The Town sold $3,485,000 of Town and School capital equipment bonds.The Bonds were sold as a bank direct purchase. The Town received six bids from local, regional and national banks.The winning bidder was JP Morgan with a rate of 1.12% for the 7-year bonds.


Information supplied by Finance Director to Town Manager regarding the results of theTown's Bonds which were sold as a bank direct purchase on July 13, 2020

5. Contact person and phone number for questions. Patricia Sunderland, 401 886-8609

ATTACHMENTS:

memo_BQ Results_FINAL.pdf

50

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648109/memo_BQ_Results_FINAL.pdf

TOWN OF EAST GREENWICH FINANCE DEPARTMENT

Memorandum

TO: ANDREW E NOTA, TOWN MANAGER

FROM: PATRICIA SUNDERLAND, FINANCE DIRECTOR

SUBJECT: CAPITAL EQUIPMENT BOND SALE

DATE: JULY 20, 2020

As you are aware, the Town in conjunction with our Financial Advisor and Bond Counsel

conducted a bond sale on July 13, 2020. The sale included the following authorized/unissued

bonds:

Town Capital Equipment - $2,700,000

School Technology/Capital Equipment - $785,000

The Bonds are scheduled to close on July 30, 2020. The Bonds will finance miscellaneous Town

and School capital equipment projects. The Bonds were sold as a bank direct purchase. With a

bank direct purchase, the Town is not required to obtain a public bond rating or prepare an

offering document. Despite market volatility due to COVID-19, tax-exempt municipal interest

rates remain at near historic lows.

The Town received six bids from local, regional and national banks. The winning bidder was JP

Morgan with a rate of 1.12% for the 7-year bonds. Below is a detailed listing of the bid results:

Bidder Interest Rate

Capital One 1.790%

Dime Bank 1.770%

JP Morgan 1.120%

Key Government Finance 1.444%

Webster Bank 1.527%

Washington Trust 2.270%

Background on Bank Qualified Bank Direct Purchase Bonds

Banks purchase municipal bonds in order to obtain the benefit of earning interest that is exempt

from Federal income taxation. Internal Revenue Code of 1986 allows banks to deduct 80% of

the interest expense provided the issuer will not issue more than $10M in any given calendar

year, issued for public purposes and designated as qualified tax-exempt obligations. As a result

of this tax advantage, issuers obtain lower rates by selling bonds to investors/banks that realize

the tax-exempt benefits. Historically, the rate differences between bank qualified and non-

qualified can range between 5-20 basis points on maturities purchased by banks.

Please let me know if you have any questions or need additional information.

Thank you

51




Application for NEW Amplified Sound Permit (Out of Doors) for 5702 Post RoadCorporation d/b/a The Waysider Grille located at 5702 Post Road.

2. Submitted by (List department and individual, if necessary) Leigh Carney, Town Clerk 3. Provide a brief description of the item and why it is on the agenda

Amplified Sound Permits for businesses with Entertainment Licenses require a PublicHearing per Chapter 152 Noise, Article II Amplified Sound (as amended per Ordinance 889dated November 12, 2019).

4. Provide a suggested Action Consideration for approval based on Council discussion 5. Contact person and phone number for questions. Leigh Carney, 401-886-8604

ATTACHMENTS:

Waysider Grille Amplified Sound.pdf Legal Ad - Pendulum - 07-23-2020 Waysider Amp Sound.pdf

52

https://www.ecode360.com/35868492

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/646606/Waysider_Grille_Amplified_Sound.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/649651/Legal_Ad_-_Pendulum_-_07-23-2020_Waysider_Amp_Sound.pdf




Recommendation from the Finance Director to approve a resolution authorizing the TownFinance Director and the President of the Town Council to issue approximately $31.0 MGeneral Obligation School Refunding Bonds.


An opportunity exists for the Town to refund the 2009 and 2012 Bonds issued throughRIHEBC. The anticipated NET savings to the Town is $3,223,304, or 11.3%.The maturity date of the Refunding Bonds will remain the same, however, the debt servicesavings will be realized over the remaining life of the Bonds.The anticipated sale date is October 15, 2020.


Resolution to provide the Finance Director and the President of the Town Council with theauthority to issue the Town's 2009 and 2012 Bonds through Rhode Island Health andEducational Buildings Corporation (RIHEBC).


ATTACHMENTS:

memo_2020 Refunding_FINAL.pdf Resolution Refunding Bonds.pdf

82

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648236/memo_2020_Refunding_FINAL.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648846/Resolution_Refunding_Bonds.pdf

Town Of East Greenwich Finance Department

Memorandum TO: Andrew E Nota, Town Manager

FROM: Patricia A. Sunderland, Finance Director

SUBJECT: Bond Refunding Recommendation

DATE: July 21, 2020

As you are aware, I have been working with the Town’s financial advisor to discuss the opportunity for a refunding

of the Town’s 2009 and 2012 Bonds issued through Rhode Island Health and Educational Buildings Corporation

(RIHEBC) (the “Refunding Bonds”).

The proposed Refunding Bonds will be issued as a public, negotiated offering which will require the Town to adopt

a Town Council resolution, update the Town’s official statement, and obtain ratings from S&P and Moody’s.

RIHEBC will solicit proposals on behalf of the Town from Investment Banking firms to underwrite the Refunding

Bonds. The lead time required for this type of sale is approximately eight weeks due to the amount of work

involved; therefore, it poses some risk in the interest rates changing during this time. However, despite the recent

market volatility related to COVID-19, tax-exempt municipal rates remain near historic lows. Based on current

market rates, a refunding of the 2009 and 2012 Bonds generates net present value savings (“NPV”) of

$3,223,304.49 or 11.3% of refunded par amount. This is well above the recommended threshold for a refunding

of 3.00% NPV savings. The savings are net of all fees and expenses. All fees are included in the Refunding Bonds.

The Town will pay no out of pocket expenses. The maturity date on the Refunding Bonds will remain the same as

the 2009 and 2012 Bonds and the debt service savings will be realized over the remaining life of the Refunding

Bonds.

Below is a summary of the proposed refunding.

Refunding Summary*

Expected Deliver Date August 25, 2020

Par Amount of Refunding Bonds $30,965,000

Refunding Bonds TIC 2.12%

Average coupon of 2009 and 2012 Bonds 4.44%

Gross Budgetary Savings ($) $3,781,022

Net Present Value Savings ($) $3,223,304

Net Present value Savings (% of refunded par) 11.3%

*Preliminary, subject to change.

I am recommending that the Town move forward with the refunding of the two bond issues on/about October 15,

2020. The breakdowns for the issues are as follows:

Issue Date Project Original Issue

Callable

Bonds

Original

Interest

Rate

2/25/2009 School Fields $6.0M GO Bond $1,640,000 2.5-4.125%

2/2/2012 New Middle School and Other School Imp $35.64M GO Bond $27,870,000 2.5-5.0%

I have attached a resolution for you to present to the Town Council. I am recommending that the Town Council

authorize the attached resolution in order to provide the Finance Director and the President of the Town Council the

authority to issue the refunding bonds. A full accounting of the final bond sale transaction will be completed and

distributed on the day of the actual sale.

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Town of East Greenwich State of Rhode Island

RESOLUTION OF TOWN COUNCIL

NO. 2020._____

AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION SCHOOL REFUNDING BONDS OF THE TOWN TO REFUND THE TOWN’S GENERAL OBLIGATION BONDS

ISSUED TO THE RHODE ISLAND HEALTH AND EDUCATIONAL BUILDING CORPORATION

WHEREAS, the Town of East Greenwich (the "Town") has previously issued

its $6,000,000 General Obligation Bonds dated February 25, 2009 (the “Series 2009 Bonds”) and its $35,640,000 General Obligation Bonds dated February 14, 2012 (the “Series 2012 Bonds” and collectively with the Series 2009 Bonds, the “Prior Bonds”) to the Rhode Island Health and Educational Building Corporation (“RIHEBC”) to evidence loans from RIHEBC to the Town to finance the construction, renovation and equipping of school buildings and facilities; and

WHEREAS, the Town desires to issue general obligation refunding bonds (the

"Refunding Bonds") to refund all or any part of the Prior Bonds which remain outstanding in order to take advantage of the lower interest rates which currently are prevailing; and

WHEREAS, the Town intends to issue the Refunding Bonds provided the present

value savings is at least equal to 3%. NOW THEREFORE, BE IT RESOLVED by the Town Council of the Town of

East Greenwich, Rhode Island that:

SECTION 1. Pursuant to Rhode Island General Laws Section 45-12-5.2 the Town is authorized to issue Refunding Bonds of the Town in an amount necessary to refund all or a portion of the Prior Bonds which remain outstanding and to provide for any principal of, redemption premium, and interest on the Prior Bonds coming due on or prior to the date on which the Prior Bonds are to be redeemed, and costs of issuance of the Refunding Bonds. Such authorization is contingent upon obtaining the present value savings levels set forth above in the third whereas clause.

SECTION 2. The issuance of the Refunding Bonds will result in a financial benefit to the Town.

SECTION 3. The manner of sale, amount, denominations, maturities, conversion or registration privileges, interest rates, medium of payment, and other terms, conditions and details of the Refunding Bonds authorized herein may be fixed by the officers authorized to sign the Refunding Bonds.

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SECTION 4. The Town Council hereby authorizes the Director of Finance and the President of the Town Council acting on behalf of the Town, to issue the Refunding Bonds for the purposes set forth in this Resolution and to take all actions as they deem necessary to affect the issuance of the Refunding Bonds. The Refunding Bonds shall be issued by the Town under its corporate name and seal or facsimile of such seal. The Refunding Bonds shall be signed by the manual or facsimile signature of the Director of Finance and the President of the Town Council.

SECTION 5. The Director of Finance and the President of the Town Council are also authorized, empowered and directed, on behalf of the Town, to: (i) execute, acknowledge and deliver any and all other documents, certificates or instruments necessary to effectuate such borrowing, including, without limitation, a Preliminary Official Statement, a final Official Statement, all in such form and with such provisions as such officers shall deem advisable; (ii) amend, modify or supplement the bonds and all other documents, certificates or instruments at any time and from time to time, in such manner and for such purposes as officers shall deem necessary, desirable or advisable; (iii) do and perform all such other acts and things deemed by such officers to be necessary, desirable or advisable with respect to any matters contemplated by this resolution in order to effectuate said borrowing and the intent hereof. The Town may enter into a financing and/or other agreements with RIHEBC pursuant to Title 45, Chapter 38.1 of the Rhode Island General Laws.

SECTION 6. The Director of Finance and the President of the Town

Council are hereby authorized to issue the Refunding Bonds on a taxable basis and deliver them to RIHEBC, and if requested by RIHEBC, said officers are hereby authorized and instructed to take all actions, on behalf of the Town, necessary under the Internal Revenue Code of 1986, as amended, to ensure that interest on the bonds issued by RIHEBC to fund loans to the Town will be excludable from gross income from federal income tax purposes and to refrain from all actions which would cause interest on such bonds issued by RIHEBC to become subject to federal income taxes.

SECTION 7. The Director of Finance and the President of the Town

Council are authorized to take all actions necessary to comply with federal tax and securities laws including Rule 15c2-12 of the Securities and Exchange Commission (the "Rule") and to execute and deliver a Continuing Disclosure Certificate in connection with the Refunding Bonds in the form as shall be deemed advisable by the Director of Finance and the President of the Town Council in order to comply with the Rule. The Town hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate, as it may be amended from time to time. Notwithstanding any other provision of this Resolution or the Refunding Bonds, failure of the Town to comply with the Continuing Disclosure Certificate shall not be considered an event of default; however, any bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the Town to comply with its obligations under this Section and under the Continuing Disclosure Certificate.

SECTION 8. The proceeds arising from the sale of such Refunding

Bonds, exclusive of any premium, accrued interest and costs of issuance, shall, upon the receipt be paid immediately to the paying agent or paying agents for the Prior Bonds, and such paying agents shall hold the proceeds in trust until they are applied to pay or refund the Prior Bonds. While such proceeds are held in trust, they may be

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invested as permitted by Chapter 12 of Title 45 of the General Laws of Rhode Island, as amended.

SECTION 9. The Refunding Bonds may be issued either alone or consolidated with other issues of bonds of the Town. SECTION 10. This Resolution shall take effect upon its passage. ATTEST:

__________________ Leigh A. Carney, CMC Town Clerk Adopted on this _____ day of _____, 2020 by the East Greenwich Town Council and voted ______.

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Recommendation from the Finance Director to award a contract for professional auditservices to Blum, Shapiro & Company, P.C. for the fiscal year ending June 30, 2020, withthe option of auditing its financial statements for each of the 2 subsequent fiscal years in theamount of $177,000.00.


R.I.G.L. 45-10-4 requires the approval of the Auditor General prior to the employment ofprivate auditors by the Rhode Island municipalities. Attached is a copy of the AuditorGeneral's authorization to award the three year contract and embedded within therecommendation from the Finance Director is the evaluation criteria for which thisrecommendation is being made.


motion authorizing an award of bid to the firm of Blum, Shapiro & Company, P.C., 1Capital Way, Cranston, RI 02910 and 29 South Main Street, West Hartford, Connecticut06107, subject to annual review, at the following rates: FY 2020 Audit $57,800, FY 2020Audit $59,000 and FY 2022 Audit $60,200 and as further detailed in a memorandum fromthe Finance Director to the Town Manager dated July 17, 2020, and entitled, “Request forProposals – Professional Audit Services”


ATTACHMENTS:

r_Auditing Services FINAL Jul 27.pdf AG Approval.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648035/r_Auditing_Services_FINAL_Jul_27.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/648036/AG_Approval.pdf

Town of East Greenwich FINANCE DEPARTMENT

125 Main Street East Greenwich, RI 02818

Phone (401) 886-8612 Fax (401) 886-8613 www.eastgreenwichri.com

TO: ANDREW E. NOTA, TOWN MANAGER

FROM: Patricia A Sunderland, Finance Director

SUBJECT: Recommendation to award a contract for Professional Audit Services

DATE: July 17, 2020

On June 4 2020, the Town requested proposals for Audit and Agreed-upon Procedures Services

for the fiscal year ending June 30, 2020, with the option of auditing its financial statements for

each of the 2 subsequent fiscal years. The specifications were prepared in accordance with and

approved by the State of RI Auditor General. On June 25, 2020, the Town received three

proposals from firms interested in providing these services for the next three fiscal years.

Outlined below is a comparative fee analysis of the audit firms that responded to the RFP:

Audit Firm Name and Address (2020) (2021) (2022) Total Bid

Blum, Shapiro & Company, P.C. 1

Capital Way, Cranston, RI 02910 and

29 South Main Street, West Hartford,

CT 06107

$57,800.00 $59,000.00 $60,200.00 $177,000.00

Baxter Dansereau & Associates, 207

Quaker Lane, Suite 203, West Warwick

RI 02893

$52,300.00 $53,000.00 $54,000.00 $159,300.00

MARCUM, 155 South Main Street,

Suite 100, Providence, RI 02903 $64,000.00 $65,800.00 $67,500.00 $197,300.00

The factors that must be considered in evaluating the proposals are specified by the State of RI

Auditor General’s guidelines. First, a rating was calculated based on the proposed fees for each

firm. Second, a technical rating was calculated by awarding points for two general areas

including qualifications of the firm and specific audit approach. These were evaluated based

upon the firm’s responses to the requirements listed in the Town’s specifications (see page 4). I

and one other member of my staff conducted reviews of the responses and assigned appropriate

ratings to each firm. The results of our evaluation are shown on page 3.

The firm of Blum, Shapiro & Company, P.C. has scored the highest overall for firms submitting

bids. The firm has provided a comprehensive proposal that meets the Town’s criteria for the

lowest, evaluated respondent. They are licensed in Rhode Island with extensive auditing

experience and they have a great deal of experience conducting municipal audits and preparation

of CAFR’s in other states including Connecticut. Their expertise with MUNIS software will be

of great value to the Town especially with the much needed system upgrades and enhancements

that are scheduled in the coming months. Additionally, the Town plans to meet the GFOA

requirements for obtaining the Certification of Excellence in Finance Reporting (CAFR) in year

3 of the engagement. After review of the three proposals we have determined that the firm of

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Blum, Shapiro & Company, P.C. has made a proposal that would best serve the needs of the

Town of East Greenwich.

Blum, Shapiro, licensed to do business in the State of Rhode Island, is the 54th

largest public

accounting firm in the U.S. and the 4th

fastest growing firm of the top 100 accounting firms in

the country with over 65 professional staff members dedicated to service municipalities within

their Governmental Services Group who currently provide audits to 60 towns, cities and school

districts throughout Rhode Island and Connecticut. After extensive review and analysis utilizing

our selection criteria, and considering my own previous experience, we have determined that the

firm of Blum, Shapiro & Company, P.C. has provided the highest valuated responsive proposal

and whose proposal will best serve the needs of the Town of East Greenwich.

Although the proposed three year pricing for auditing services by Baxter Dansereau is slightly

lower than Blum Shapiro’s proposed pricing it is not a significant difference when compared to

the differences regarding qualifications, experience and activity of the personnel assigned to

work with the Town of East Greenwich. Additionally, the Town has engaged the firm of Baxter

Dansereau in excess of ten years. This is beyond what is considered best audit practice with

regards to periodically changing audit firms. Staff considered the cost disparity but in terms of

professional team, extensive experience with municipal auditing, CAFR compliance and prior

experience, ultimately it was agreed that Blum Shapiro was the most responsive respondent. The

staff was also concerned with the proposal submitted by Baxter Dansereau in relation to

historical costs.

Rhode Island General Laws (Section 45-10-4) requires the approval of the Auditor General prior

to the employment of private auditors by Rhode Island municipalities. Attached is a copy of the

Auditor General’s authorization to award the three year contract to Blum, Shapiro & Company

for fiscal years 2020 through 2022 dated July 15, 2020, subject to confirmation and award of bid

by the Town Council.

Funding for annual audits is shared by the Town and School.

I therefore request that the Town award the contract for audit services as follows:

A resolution authorizing an award of bid to the firm of Blum, Shapiro & Company, P.C., 1

Capital Way, Cranston, RI 02910 and 29 South Main Street, West Hartford, Connecticut 06107,

subject to annual review, at the following rates: FY 2020 Audit $57,800, FY 2020 Audit $59,000

and FY 2022 Audit $60,200 and as further detailed in a memorandum from the Finance Director

to the Town Manager dated July 17, 2020, and entitled, “Request for Proposals – Professional

Audit Services”

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Evaluation Scoring of Proposals Each municipality must complete and submit to the Auditor General a proposal evaluation scoring grid summarizing all the audit firms that have responded to the request for proposals.

(1) Audit Fee Score = (lowest bid/bid for firm being evaluated x 30 points)

(2) Score represents overall qualifications and experience of the firm and the specific engagement personnel to be assigned focusing on experiences with governmental entities and the specific line of business or services provided by the entity to be audited.

(3) Score represents overall audit approach and audit strategy described/outlined in the proposal and firm capacity to perform the engagement within the specified timeframe (prior experience of the firm in meeting timelines should be factored in here)

AUDIT FIRM PROPOSAL EVALUATION GRID

CPA Firm Audit Fee (1) Maximum

Points 30

Qualifications (2)

Maximum Points 40

Audit Approach (3)

Maximum Points 30

Total Score Maximum

Score = 100

Reviewer

1

Reviewer

2

Reviewer

3 -NA

Reviewer

1

Reviewer

2

Reviewer

3 - NA

Reviewer

1

Reviewer

2

Reviewer

3 - NA

Reviewer

1

Reviewer

2

Reviewer

3 - NA

Baxter

Dansereau 30 30 27 27 13 13 70 70

Blum Shapiro 26.67 26.67 40 40 28 27 94.67 93.67 MARCUM 22.84 22.84 38 39 28 29 88.84 90.84

CPA Firm *

Reviewer

1 Total

Score

Reviewer 2

Total Score

Reviewer 3

Total Score

NA

Total Score

Baxter Dansereau & Associates 70 70 140

Blum Shapiro 94.67 93.67 188.34

MARCUM 88.84 90.84 179.68

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Evaluation Criteria From Specs as approved by Auditor General

Mandatory Criteria (Must Meet below Requirements)

The audit firm is independent and licensed to practice in Rhode Island.

The audit firm's professional personnel have received adequate continuing professional education within the preceding two years.

The firm has no conflict of interest with regard to any other work performed by the firm for the Town of East Greenwich. The firm submits a copy of its most recent external quality control review report and the firm has a record of quality audit work.

The firm adheres to the instruction in this request for proposals on preparing and submitting the proposal The firm’s capacity to meet required deadlines (e.g. staffing levels and other government engagements with similar due dates). The firm’s track record for meeting contractual deadlines for completion of audits. The firm’s experience in producing Comprehensive Annual Financial Reports for a municipal clients that have subsequently received a Government Finance Officers Association‘s Certificate of Achievement Award for their CAFRs.

QUALIFICATIONS ( MAX POINTS 40 = deduction 2 points each) General Qualifications and Experience Governmental Expertise and Experience The quality of the firm's professional personnel to be assigned to the engagement and the quality of the firm's management support personnel to be available for technical consultation. Size of firm Size of government audit staff Location Number of full time staff National resources External quality control review Does it relate to a government audit Results of any State or Federal review any disciplinary action in last 3 years QUALIFICATIONS OF PARTNERS, MANAGER AND STAFF Government audit experience of each person Relevant CPE credits last 3 years Staff continuity SIMILAR ENGAGEMENTS W/OTHER GOVT ENTITIES # of government audits performed Size of government audits Familiarity with the CAFR The firm's past experience and performance on comparable government engagements including the issuance of a comprehensive annual financial report. Have completed CAFR report (included sample report)

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