ealth and s policy - ctaps. · pdf filemidas a minibus driver awareness training scheme ......

Gloucestershire AP School Health & Safety Policy February 2016 for Review February 2017

GLOUCESTERSHIRE ALTERNATIVE PROVISION SCHOOL

HEALTH AND SAFETY

POLICY

Date Approved: Feb 16 Date of Review: Feb 18

MONITORING, REVIEW & EVALUATION

Staffing & Finance committee

Gloucestershire AP School Health & Safety Policy January 2016 for Review January 2017

Glossary of Terms Used in this Document

Term

Meaning

AfPE Association for Physical Education

ACoP Approved Code of Practice

AMPS Asset Management & Property Services

Audit An independent evaluation of a safety management system

CLEAPSS Formerly stood for Consortium of Local Education Authorities for the Provision of Science Services. Since Local Education Authorities became Local Authorities and services expanded to include D&T, CLEAPSS was registered as a Trade Mark. CLEAPSS is now simply a name and not an acronym

CoSHH Control of Substances Hazardous to Health

D&T Design and technology

DATA The Design and Technology Association

DfE Dept for Education

Inspection A check of physical conditions and practices/behaviours usually undertaken in a school by Management Committee

LA Local Authority. In the context of this guidance, the LA would be Gloucestershire County Council

MiDAS A minibus driver awareness training scheme

OVC Off-Site Visits Co-ordinator

PAT Portable appliance testing

PPE Personal protective equipment – used to give protection when in contact with a hazard e.g. gloves, boots etc

Safety Representative

A member of staff usually appointed under the Safety Representatives and Safety Committees Regulations 1977

SHE Enterprise The GCC database for recording workplace accidents

SHE/Pro and SHE /GN

Standards issued by SHE. Pro – procedures; GN – Guidance Notes. There are also Information Sheets for lesser matters but which often arise in schools etc.

VA Voluntary Aided


HEALTH & SAFETY POLICY DOCUMENT

PART 1 STATEMENT OF INTENT

This policy statement is the local supplement to Gloucestershire County Council Corporate Health & Safety Policy Document. Gloucestershire Alternative Provision Schools’ Management Committee and Headteacher recognise and accept their responsibilities both under law and also under Gloucestershire County Council delegation for local management of schools. As responsible employers and/or persons in control of premises, the requirement to provide a safe and healthy working environment for all employees and others affected by its activities is acknowledged. The school is committed to managing risks by ensuring that risk assessments are undertaken, control measures implemented and systems are continuously monitored and reviewed led by the school’s Management Committee and Headteacher. In particular the Management Committee and Headteacher are responsible for:

providing a safe and healthy working and learning environment and ensuring that the premises are maintained in a safe condition;

maintaining safe access to and egress from the premises;

preventing accidents and work related ill health;

assessing and controlling risks from curriculum and non-curriculum work activities including offsite visits;

complying with statutory requirements as a minimum;

ensuring safe working methods and providing safe equipment;

providing effective information, instruction and training;

monitoring and reviewing systems to make sure they are effective;

developing and maintaining a positive health and safety culture through communication and consultation with employees and their representatives on health and safety matters;

setting targets and objectives to develop a culture of continuous improvement;

ensuring a healthy working environment is maintained including adequate welfare facilities;

ensuring adequate resources are made available for health and safety issues, so far as is reasonably practicable;

ensuring safe use, handling and storage of substances at work.

In addition to the above commitment, the Management Committee and Headteacher also recognise their obligations to non-employees and provide trainees, members of the public, pupils, contractors, etc, or anyone who is or may be affected by the schools activities with the necessary information, instruction, training and supervision available to ensure the safety of those affected.


The Management Committee and Headteacher will ensure adequate resources, including finance to implement the Policy. The Management Committee and Headteacher are committed to the arrangements stated in this Policy Document and all staff are required to comply. They are encouraged to support the Management Committee and Headteachers commitment to continuous improvement in the schools health and safety performance. For the Policy Document to be effectively implemented, the school requires the full co-operation of employees and others who use the premises. This Policy Statement and the accompanying organisation and arrangements will be reviewed at least annually and revised as and when necessary. This Policy Statement, together with the organisational structure and the following arrangements and procedures, has been approved by the school’s Management Committee. January 2016 Next Review date: January 2018


PART 2 ORGANISATION

CONTENTS PAGE

PART 2 - ORGANISATION ................................................................................................... 8

Organisation – Introduction. ........................................................................................................... 8

The Duties of the Management Committee ................................................................................. 8

The Duties of the Headteacher ...................................................................................................... 8

The Duties of Employees .............................................................................................................. 10

Pupils ................................................................................................................................................ 10

School Safety Representatives .................................................................................................... 10

Temporary Staff .............................................................................................................................. 11

Teaching Staff ................................................................................................................................. 11

Teaching Assistants ....................................................................................................................... 11

The Duties of Off Site Visit Coordinators (OVC) ....................................................................... 11

The Duties of Premises Manager (Bursar, Business Manager, Site Manager).................... 12

Volunteer and Parent Helpers ...................................................................................................... 12

PART 3 - ARRANGEMENTS .............................................................................................. 13

Arrangements ................................................................................................................................. 13

Communication ............................................................................................................................... 13

Consultation with Employees ....................................................................................................... 13

Section 1 - RISK ASSESSMENT ........................................................................................ 14

Risk Assessment ............................................................................................................................ 14

School Trips/Offsite Visits ............................................................................................................. 15

Working at Height ........................................................................................................................... 15

Noise ................................................................................................................................................ 15

Violence to Staff ............................................................................................................................. 15

Security Arrangements Including Dealing with Intruders ......................................................... 17

Personal Security/Lone Working.................................................................................................. 17


Hazardous Substances (Control of Substances Hazardous to Health CoSHH) .................. 18

Personal Protective Equipment .................................................................................................... 19

School Transport ............................................................................................................................ 19

Manual Handling (typical loads and handling pupils) ............................................................... 19

Curriculum Safety (including extended schools activity/study support) ................................. 20

Work Experience Placements ...................................................................................................... 20

Display Screen Equipment ........................................................................................................... 20

Playground Supervision/Play Equipment and Maintenance .................................................... 20

Section 2 - PREMISES ....................................................................................................... 22

Mechanical and Electrical (fixed and portable) .......................................................................... 22

Maintenance of Machinery and Equipment ................................................................................ 22

Asbestos .......................................................................................................................................... 23

Service Contractors ....................................................................................................................... 23

Building Contractors ....................................................................................................................... 23

Small Scale Building Works .......................................................................................................... 24

Lettings (shared working – playgroups etc) ............................................................................... 24

Slips/Trips/Falls .............................................................................................................................. 24

Cleaning ........................................................................................................................................... 25

Transport Arrangements (on-site)................................................................................................ 25

Caretaking and Grounds Maintenance (and grounds safety) ................................................. 26

Gas and Electrical Appliances ..................................................................................................... 26

Glass and Glazing .......................................................................................................................... 26

Water Supply/Legionella ............................................................................................................... 28

Snow and Ice Gritting .................................................................................................................... 28

Section 3 - MEDICAL/FIRE AND EMERGENCY ARRANGEMENTS .................................. 29

Infectious Diseases ........................................................................................................................ 29

Dealing with Medical Conditions .................................................................................................. 29


Drug Administration ....................................................................................................................... 29

First Aid ............................................................................................................................................ 30

Reporting of Accidents, Hazards, Near Misses ......................................................................... 30

Fire Safety and Emergency Evacuation ..................................................................................... 30

Crisis and Emergency Management ........................................................................................... 31

Section 4 - MONITORING AND REVIEW ........................................................................... 32

Monitoring ........................................................................................................................................ 32

Inspections ...................................................................................................................................... 32

Review ............................................................................................................................................. 32

Auditing ............................................................................................................................................ 33

Section 5 -TRAINING .......................................................................................................... 34

Staff Health & Safety Training/Competence .............................................................................. 34

Supply and Student Teachers ...................................................................................................... 34

Volunteer and Parent Helpers ...................................................................................................... 35

Section 6 - HEALTH AND WELLBEING .............................................................................. 36

Pregnant Members of Staff ........................................................................................................... 36

Health and Well Being Including Absence Management ......................................................... 36

Smoking on Site ............................................................................................................................. 36

Section 7 - ENVIRONMENTAL MANAGEMENT ................................................................. 37

Environmental Compliance ........................................................................................................... 37

Disposal of Waste .......................................................................................................................... 37

Section 8 - CATERING AND FOOD HYGIENE ................................................................... 37

Catering and Food Hygiene .......................................................................................................... 37

Section 9 – HEALTH AND SAFETY ADVICE ...................................................................... 38

Information ...................................................................................................................................... 38

Section 4 - Appendices

Gloucestershire County Council SHE Guidance Note November 2012 8

PART 2 – ORGANISATION :- Gloucestershire Alternative Provision Schools

Organisation – Introduction. In order to achieve compliance with the Management Committee and Headteacher’s Statement of Intent the school’s normal management structure will have additional responsibilities assigned to them as detailed in this part of this H&S Policy Document.

Gloucestershire Alternative Provision Schools provide full time education and support for pupils. Pupils attend school at one of the six sites available across the county. Our pupils are mixed and aged from 4 to 16. Referrals are made by the Local Authority for pupils who are either awaiting a specialist placement, in need of a school place, or have been excluded from school. Referrals from partnership schools can be made for pupils who are at risk of exclusion. The Schools buy in to GCC SHE Unit and Premises services for advice and support on all H&S matters. This includes regular audits. .

The Duties of the Management Committee The Management Committee has overall responsibility for ensuring compliance with this H&S Policy Document. In consultation with the Headteacher the Management Committee will ensure that there are effective and enforceable arrangements for the provision of health and safety throughout the school, periodically assessing the effectiveness of this document ensuring that any necessary revisions are made to determine the policy and monitor its implementation.

Three Management Committee meetings per annum and information cascaded to School via Headteacher. Minutes are held on the school websites for all staff to access.

The Duties of the Headteacher The Headteacher has day-to-day responsibility for ensuring compliance with this H&S Policy Document. In consultation with the Management Committee the Headteacher will ensure that there are effective and enforceable arrangements for the provision of health and safety throughout the school, periodically assessing the effectiveness of this

The Headteacher delegates this responsibility to the School Business Manager, who in turn delegates some aspects of Premises H&S management to Admin and Site Staff where applicable.



document ensuring that any necessary revisions are made to determine the policy and monitor its implementation. The Headteacher will maintain the profile of health and safety within the school by the development of safe working practices and conditions and will ensure that health and safety standards are maintained at all times.



The Duties of Employees All employees have individual legal responsibilities to take reasonable care for the health and safety of themselves and for others who may be affected by their acts or omissions, and must comply with the school's Health & Safety Policy Document and procedures at all times, co-operate with school management in complying with relevant health and safety law, use all work equipment and substances in accordance with instruction, training and information received, report to their immediate line manager any hazardous situations and defects in equipment found in their work places, report all incidents in line with current incident reporting procedure, act in accordance with any specific health and safety training received, inform their line manager of what they consider to be shortcomings in the school’s health and safety arrangements and exercise good standards of housekeeping and cleanliness.

The up to date H&S policy is available on the web and hard copies are made available in all centres. All new staff as required, as part of their induction programme, to make themselves aware of the Health & Safety policy and their responsibilities as employees. Staff should make themselves familiar with all relevant documents and ensure they read minutes of any meetings missed where H&S updates may have been discussed. All staff have a responsibility for H&S issues within the centre and must report concerns immediately to senior staff. Staff working in an outreach capacity have access to the mainstream school’s H&S policy and this is requested at Partnership Planning Meetings.

Pupils Pupils, in accordance with their age and aptitude, are expected to exercise personal responsibility for the health and safety of themselves and others, observe standards of dress consistent with safety and/or hygiene, observe all the health and safety rules of the school and in particular the instructions of staff given in an emergency, use and not wilfully misuse, neglect or interfere with anything provided for their health and safety.

Pupils are made aware of specific safety procedures at their induction meetings. All pupils are supervised and supported as appropriate to ensure they are as safe as possible while in school.

School Safety Representatives The Management Committee and Headteacher recognise the role of Safety Representatives who may be appointed by a recognised Trade Union. Safety Representatives will be allowed to investigate accidents and potential hazards, pursue employee complaints and carry out school inspections within directed time but, wherever practicable, outside teaching time. Safety Representatives are entitled to certain information, e.g. information relating to accidents, and to paid time away from the workplace to train for and carry out their health and safety functions. However representatives are not part of the management structure and

There is access to Union Representatives for all staff. Designated members of staff help to embed new procedures and raise awareness of H&S issues.



do not carry out duties on behalf of the Headteacher or Management Committee.

Temporary Staff Temporary staff are provided with information and guidance which includes the Health & Safety Policy Document, fire and emergency procedures etc. and are suitably inducted to their role. Temporary staff are directly accountable to the Headteacher whilst on the school site.

Temporary staff have an induction briefing and are made aware of essential policies.

Teaching Staff Teaching Staff have a day to day responsibility for ensuring compliance with this Health & Safety Policy Document and ensuring all persons under their control are aware of the general health and safety requirements of the school and the detailed requirements for activities relevant to them. Teachers are responsible for the immediate safety of the pupils in his/her classroom. Nominated teachers are responsible for their own classroom and associated equipment and as such it is their responsibility to ensure that it is maintained to a high standard with respect to health and safety issues.

Staff Handbook is in development – this will signpost to Policies, for example GAPS Induction process. All teachers are required to complete a Classroom Risk Assessment at the beginning of each school year. Individual pupil RAs are completed on induction and updated as necessary. Throughout the year teachers Risk Assess outings, special events and one-off activities. In some cases Teachers will ask a TA to draft a RA on their behalf. H&S is discussed at weekly staff and SMT meetings and immediate issues flagged at staff briefing every day.

Teaching Assistants Teaching assistants have a day to day responsibility for ensuring compliance with this Health & Safety Policy Document and are immediately accountable to the teacher in charge whilst the class is in session.

Senior TA updates TAs regularly at weekly team meetings and alert to minutes of meetings if relevant. TAs sign and date all relevant RAs to show that they have read and will implement them.

The Duties of Off Site Visit Coordinators (OVC) The Offsite Visit Coordinator (OVC) ensures that standards for off-site activities and educational visits are followed. The OVC works with trip leaders to ensure the aim of the educational visit is achievable and in line with those of the school. The school refers to the Off-Site Visits Manual on the SHE webpages.

At Russet House, Rebecca Woollett is the designated OVC Coordinator. At The Raikes Centre, Jim Davis is designated OVC coordinator At Joys Green’s designated OVC coordinator is Paul Thorpe-Williams At Belle Vue Centre Nick Stanton is designated OVC coordinator At Ryeleaze Centre Nick Stanton is designated OVC coordinator At St George’s Ian Mudge is designated OVC coordinator



The Duties of Premises Manager (Bursar, Business Manager, Site Manager) The Premises Manager has a day to day responsibility for ensuring compliance with the school Health & Safety Policy Document and taking effective action and/or immediately referring to the Headteacher any health and safety issues brought to their attention, this includes the stopping of any practices or the use of any tools, equipment etc which are considered unsafe.

Helen Hunt is the Business Manager for GAPS but delegates these duties to the Admin and site staff where appropriate.

Volunteer and Parent Helpers Volunteer and parent helpers are provided with information and guidance which includes health and safety, fire and emergency procedures etc. Volunteer and parent helpers are directly accountable to the teacher in charge whilst on the school site.

No PTA but we aim to have a parent representative on the Management Committee. Any Volunteers/University Students, etc are fully briefed on H&S procedures as part of their induction to centres, risk assessments are completed before volunteers or students work in the centre. The Centre Lead will usually carry these out or delegate as appropriate.



PART THREE – GENERAL ARRANGEMENTS

Arrangements The following procedures and arrangements have been

established within the school to minimise health and safety risks to an acceptable level.

Responsibility of: Name/Title

Action/Arrangements

Communication The school recognises the importance of communication to such as staff, visitors, pupils, parents, volunteers, contractors etc:

Centre Leads/Office Manager/Admin staff SBM/Centre Leads/all staff

Circulate notes of weekly staff meetings, ensure emergency procedures are posted in all rooms, updates all relevant information including Staff & Parent Handbooks and notifies/reminds parents of H&S issues through regular contact and Groupcall. All staff notify Centre Leads/SBM of any concerns and circulates whole school notices as appropriate. Centre Leads receive and follow up any Accident/Incident reports and alert staff to health and safety concerns or new procedures.

Consultation with Employees The school recognises the importance of consulting with employees on health and safety matters.

Headteacher, Centre Lead, SBM, OM

There are regular weekly meetings for all staff and a dedicated section of the meeting is set aside for updates on H&S matters. These meetings are minuted and these are made available to all staff. Any major H&S issues raised by staff are communicated to the Head Teacher via the Centre Leads/Lead Teacher.



Section 1 - RISK ASSESSMENT

Risk Assessment The school uses GCC risk assessment process and template as a standard for risk assessment and those of relevant professional bodies such as CLEAPPS/AfPE etc. Risk assessment is the responsibility of the schools Management Team at a variety of levels. Those responsible for premises or curriculum areas ensure that risk assessments are undertaken and recorded for significant activities. Risk assessments are reviewed periodically or where there is a change in circumstances. The following staff are responsible for completion of risk assessments within the following areas:

Class Teacher Centre Leads/SBM/OM Individual Staff complete risk assessments appropriate to their area of responsibility

Classroom RAs (including evac plan) Individual Pupil RAs, Residentials, outings, regular and one-off activity RAs Science/Art etc Centre Leads and Headteachers are responsible for authorising all of the above. SBM responsible for verifying all of the above and for providing help, support and advice as needed.



School Trips/Offsite Visits The school complies with DfE Guidance and the GCC standards on offsite visits and school journeys. A separate school trips procedure has been produced based on GCC guidance.

OM OVC – Centre Leads/Lead TAs Headteacher/Centre Lead

Maintains updated school trips and visits procedures on intranet and circulates any changes to staff. Supports staff in following procedure and oversees planning. Reports to MC re planned trips, activities and any residentials regarding successes or concerns.

Working at Height The risks associated with working at height are identified through risk assessment using SHE/GN/5 Working at Height. Frequent documented checks take place to ensure the safe working condition of access equipment. Procedures are in place to ensure any damaged access equipment is clearly labelled and removed as soon as practicable. The school discuss and agree arrangements with staff. Where members of staff have medical conditions or other factors which may affect their ability to use access equipment, a separate risk assessment is in place. Staff also have a responsibility to ensure their own health and safety and assist in the operation of any systems designed to provide for their safety.

Other school staff Site staff where relevant

There is no working at height and ladders are not used in the centre. Staff have been provided with ‘kick-stools’ to allow safe low level working as required. Site staff are trained re. working at height. Responsible for safe storage of ladders and for regular safety checks.

Noise The school is aware of its responsibility for assessing the risks of noise and where noise is identified as a significant risk the school ensures appropriate control measures are put in place.

Individual teachers will be responsible for making an assessment of risk regarding any musical or other noise related activities.

Violence to Staff The school are aware of their responsibility for assessing the risks of violence to staff and where violence is identified as a significant risk the school ensure appropriate control measures are put in place. Staff report any incident of aggression or violence (or near

All staff

GAPS operates an ‘open door’ policy to staff working with pupils identified as ‘at risk’ of possible violence towards or allegations against them. At times, 2 staff will be expected to support a pupil if the risk assessment deems it necessary based on prior historical information. Risk assessments are available to all staff in centres and are updated following any incident. All staff are trained in



misses) directed to themselves through the reporting process. All reported incidents of violence are recorded on the SHE Enterprise system.

Centre Lead

Team Teach Approach which advises on protecting oneself against violent behaviours. In the event of an assault against staff, they have access to the SAS support provided by GAPS and can be referred to OH should it be seen as appropriate. Individual staff members report incidents to their Centre Lead who then records incident on SHE Assure system. Reporting incidents of violence to the Police remains the individual choice of the staff member.



Security Arrangements Including Dealing with Intruders Risks to security of the premises and property are assessed through the risk assessment process and appropriate control measures implemented.

Site Staff where applicable/Centre Lead/SBM/all staff

The building is secure by design due to the type of school. All entrances and exits locked (combination system) during school day. Good visitor access control at reception with clear view of visitors and badge system. CCTV, High fencing, alarm system in place, Safeguarding Policy, There is a balance between the movement of children around the site and security of the school. Security arrangements appear proportionate to risks. Staff are trained and security forms part of the induction process. All centres have emergency staff contact details available for staff to use out of hours & relevant security companies have details of contact in event of an emergency. All staff are required to read and implement the Whole School Security RA at the beginning of each school year and this is also included in the Induction procedure for all new staff.

Personal Security/Lone Working The school ensures that lone working is risk assessed and that appropriate control measures are put in place to mitigate those risks. Staff assist in the operation of any systems designed to provide for their safety.

Class staff/Centre Leads/Site staff/cleaners

Lone working procedures (and GCC SHE risk assessment in place). It is also referred to in the Whole School Security RA. Home Visits RA refers to the need for staff to visit with a colleague unless family situation is known and safe. Staff aware and adhere to these procedures. Mobile communication etc. School is currently exploring the use of “Lone Worker Devices”



Hazardous Substances (Control of Substances Hazardous to Health CoSHH) Where hazardous substances are used risk assessments are undertaken and a hierarchy of control measures adopted which seeks to eliminate or substitute the substance concerned. Where necessary this H&S Policy Document is supplemented by a local Departmental Policy (e.g. in D&T) relating to the specific activities of the Department or area.

Site staff where applicable/Cleaners/Class teachers where applicable

Grounds contractors have own risk assessments. Departmental e.g. Science, also have own assessments and specialist cabinet for storage of chemicals etc (however low risk activities undertaken) Cleaner’s cupboard is kept locked and cleaners have received training. Risk assessments are undertaken for products used. The school otherwise has minimal use of chemicals or substances that may be hazardous to health.



Personal Protective Equipment (PPE) Employees/Managers assess on the basis of risk assessment and CoSHH assessments where the need for PPE is identified as a control measure. Where it is assessed that PPE is required PPE is appropriately selected and provided. A record is held which includes details of any expiry dates to ensure equipment is replaced as and when necessary. Staff are responsible for ensuring that they use PPE where it is provided.

Class staff Site Staff & cleaners Contractors All staff

Have access to gloves, aprons etc should this be necessary. Have access to all necessary PPE equipment as needed, gloves etc Grounds maintenance staff bring all their own equipment to/from site. Contractor – The Landscape Group. Grounds are periodically inspected by Group and any poisonous plants would be removed, staff are vigilant and will report. Trees are inspected by Alan Watson.(Some trees were removed recently) Are reminded through the staff handbook of the need to wear suitable shoes (e.g. no flip-flops or open-toe sandals in class).

School Transport The school uses the SHE guidance on occupational driving as a basis to ensure safe transportation of pupils for activities such as offsite visits and sports fixtures. Risks associated with driving are evaluated within assessments for activities.

Class staff/SMT/admin staff All staff

All staff holding a current driving licence are at liberty to drive the GAPS people carriers. GAPS vehicles are maintained by school. GCC SHE Travel by Car and other OV risk assessments used. All staff sign the Drivers Transporting Young People form as part of their induction policy.

Manual Handling (typical loads and handling pupils) The school refers to the SHE/GN/30 Manual Handling and risks of manual handling are communicated within general risk assessment. Any activities that involve significant manual handling tasks are risk assessed and where appropriate training provided for staff. Headteachers are responsible for assessing the appropriate approach to handling tasks and may seek professional advice from SHE and Occupational Health as necessary.

All Staff Site staff and cleaners where applicable

Manual handling training/ Team Teach training is provided where necessary. Risk assessments are available where needed and covered in Manual Handling Policy (SHE Manual Handling Toolkit and SHE Special School Toolkit refers). Mechanical aids/ trolleys/ sack trucks etc. However there is minimal manual handling and low risk mainly. Courses identified through CPD and appropriate training given.



Curriculum Safety (including extended schools activity/study support) Heads of Departments ensure that risks related to curriculum areas are identified and controlled where necessary referring to material such as CLEAPSS, AfPE, DATA and SHE guidance etc. For any activity falling outside published a risk assessment is carried out.

Centre Leads/Class staff Lesson plans include pupil safety and risk assessments are written where necessary/appropriate for one-off activities.

Work Experience Placements The school undertakes workplace re-assurance checks in the absence of a provider and Work Experience Coordinators follow the working practices outlined in GCC SHE Work Experience Information Sheet 10 Employers Questionnaire and Risk Guidance. The school also takes into account the safeguarding of its pupils whilst commencing a work placement.

Centre Leads All work experience is co-ordinated by appropriate Centre Leads, they ensure appropriate insurance, RAs and supervision are in place for any work experience activities.

Display Screen Equipment The majority of staff within the school are not considered to be DSE users. The school refers to SHE/Pro/5 – Working with Display Screen Equipment. Headteachers/Heads of Department ensure that DSE workplace assessments are conducted for all users. DSE assessments are reviewed annually and where equipment changes or office layouts change or when there are staff changes.

SBM/OM/admin staff All staff

It is rare for any staff to use DSE for an hour without interruption. Admin team receive DSE assessment paperwork and HSE leaflet (see below) and are invited to complete and return it if they wish. Once returned the information is acted upon where necessary and stored in the main centre office. During induction staff are directed to the SHE self assessment tool to be completed annually where applicable. http://www.gloucestershire.gov.uk/schoolsnet/article/1117

33/Display-Screen-Equipment-Working-on-Display-

Screen-Equipment

Playground Supervision/Play Equipment and Maintenance Risks are assessed using the SHE Information Sheet 14 Playground Supervision. A risk assessment of the potential hazards in the playground and their likelihood to cause harm has been undertaken and the following have

High levels of staff supervision ensure that pupils are able to play as safely as possible. All equipment is inspected by staff before use and any issues reported to appropriate admin with steps then taken to address concerns.

http://www.gloucestershire.gov.uk/schoolsnet/article/111733/Display-Screen-Equipment-Working-on-Display-Screen-Equipment





been considered within the risk assessment process. Any specific pupil issues at break time are covered in class RAs or Individual Pupil RAs and/or in PHPs.



Section 2 - PREMISES

Mechanical and Electrical (fixed and portable) The school takes appropriate measures to make sure that all electrical equipment is safe and suitable for the purpose intended. All relevant persons are made aware of the associated hazards and of the requirements to adopt working procedures designed to keep the risks to their health, and to the health of any other person, as low as reasonably achievable.

Persons carrying out the testing and/or repair of electrical equipment, or carrying out experimental work on electrical equipment or its associated connections have the appropriate technical knowledge, training and information to enable them to work safely. Results of electrical safety tests (PAT testing and fixed wiring inspections) are recorded and held with main office staff.

Reference is made to AMPS Technical Briefing Note EM005 Portable Appliance Testing) and fixed electrical checks are carried out in accordance with AMPS Technical Guidance Note EM006 Fixed Wiring Periodic Test and Inspection.

All staff

Site staff

SHE Unit

All staff are responsible for reporting H&S risks in their environment to their relevant Line Manager who will implement any necessary precautions. PAT testing is carried out annually and any action points implemented as required. Records are available in centres, admin staff hold these. 5 Year Inspections are conducted as required and action points addressed as required. Records are held centrally with admin staff in each centre.

Maintenance of Machinery and Equipment The school inspects and maintains its equipment on a regular basis; however the frequency of these inspections is much dependant on the use and type of equipment. Guidance issued by Asset Management & Property Services (AMPS) on servicing, testing and inspection is followed and records are kept.

SBM/Site staff/Admin staff

All electrical equipment is PAT tested and electrical & gas maintenance is completed when necessary and in line with guidance from GCC. Inspection certificates are kept centrally on each site.



Asbestos To minimise risk from asbestos containing materials on the school site, the school maintains a safe and healthy environment by:

complying with all regulations and GCC practices concerning the control of asbestos;

removing asbestos containing materials where the risk to building users is unacceptable;

having a named officer who has responsibility for implementing the Asbestos Management Plan in compliance with The Management of Asbestos in County Council Occupied Premises Guidance.

where necessary communicating to all staff and visitors where asbestos containing materials are located within the school site.

Centre Lead/SBM/OM

The asbestos survey for each building (where applicable) is centrally kept in the main office of each centre with admin staff.

Service Contractors Service contractors have regular access to site as specified by a contract. The service contract specifies what work is expected of them and what they can expect from the school. Contractors follow their own safe systems of work and their working methods take into account how they will impact upon staff, students and other visitors on site. The school provide details of its safe systems of work to the contractors where relevant and all contractors are consulted over emergency arrangements. A copy of this policy is provided to them.

Admin staff/OM/SBM Log books and copies of invoices showing work completed are kept in the main office of each centre. Where possible we use GCC contractors to ensure relevant checks are completed before accessing site. All contractors are advised that work where possible is to be carried out after 2pm to ensure minimal disruption for pupils. If pupils are on site we ensure either pupils and/or contractors are supervised at all times. Site safety documentation are given to new contractors on arrival at centres.

Building Contractors This involves work where part of the site is handed over to the contractor. Hazards associated with this activity are controlled by effective supervision of students and contractors whilst on the school site.

Centre Lead/SBM Arrangements for specific projects are made during the pre-contracted meeting, attended by the Centre Lead and SBM. Where possible, all contractors used are from GCC approved list



Small Scale Building Works This includes day-to-day maintenance work and all work undertaken on site where a pre-work site meeting has not taken place.

SBM/OM/Admin All contractors used are from GCC approved list and are subject to the working conditions described. Contractors are expected to evaluate risk for each maintenance task.

Lettings (shared working – playgroups etc) The school follows Asset Management & Property Services (AMPS) guidance and casual hiring agreement form. The school ensures that the hirer/tenant has public liability insurance in place in order to indemnify the school from all such hirers’/tenants’ claims arising from negligence. If any part of the school is let, the Headteacher is satisfied via the agreement that the hiring organisation will use the premises in a safe manner. A signed, written letting agreement is completed and copies are kept and a risk assessment has been undertaken.

N/A

Slips/Trips/Falls The school recognises the main cause of accidents is slips, trips and falls. It is the responsibility of the teacher to ensure that their classroom has clear traffic routes and that exit routes are kept clear. The responsible person ensures regular inspection of communal areas. All hazards, obstructions, spillages, defects or maintenance requirements are reported to the Headteacher or via a recognised reporting process. All staff are expected to be vigilant and aware of possible hazards.

All staff Staff are reminded of their responsibility annually at the start of the year. Premises checks are completed termly using site checklist. All staff have a responsibility to be vigilant and management of this hazard are included in individual classroom RAs and other RAs within the school. Site staff are trained to manage spillages and hazards.



Cleaning A cleaning schedule is in place which is monitored by the Headteacher/responsible person. All waste is disposed of according to appropriate health and safety guidelines. Deep cleaning is undertaken on a regular basis where necessary. The school ensures general cleanliness, appropriate waste disposal, safe stacking and storage and the checking of general equipment such as ladders etc. All members of staff and students adopt good housekeeping practices to assist in the maintenance of a safe and healthy workplace.

SBM/OM GFAPS & SCAPS employ in-house cleaners. CTAPS – employ contracted cleaners. Schedules for each site to be re-drafted and schedule sought from contracted cleaners.

Transport Arrangements (on-site) The school segregate access traffic, vehicular and vulnerable pedestrians and cyclists and design out vehicular and vulnerable traffic route conflicts, both at access points and on site. The school wherever possible avoid same access for all.

Centre Leads

At each centre staff are on hand to supervise pupils arriving and leaving the building. We follow up incidents of unsafe driving or where out site restrictions are ignored.



Caretaking and Grounds Maintenance (and grounds safety) The school identifies risks associated with caretaking and grounds maintenance and identifies the risks through the risk assessment process using the SHE/GN/46 Caretaking Duties Risk Assessment Toolkit.

SBM Staff report any defects/hazards/tasks to admin and these are logged at each centre. Log books regarding regular tests and checks (e.g. legionella, emergency lighting, fire alarms etc) are kept in the main office at each centre. Detailed site plans to be in place by the end of the academic year. Arrangements for caretaking on each site are as follows: Chelt – Admin organise any works required; Stroud - Admin organise any works required; GFAPS: - Raikes Centre and Russet House buy in limited caretaking time from a professional caretaker. Joys Green has a part-time caretaker. Grounds maintenance is carried out buy by GCC approved contractor.

Gas and Electrical Appliances Any necessary work and testing of gas and electrical appliances are carried out by qualified contractors. Gas and electrical appliances are also checked visually on a regular basis and subject to appropriate formal inspection.

SBM/OM/Admin Raikes centre – GAS Boiler and heating systems checked annually by approved contractor Russet House– GAS Boiler and heating systems checked annually by approved contractor Joys Green Centre– Oil Boiler and heating systems checked annually by approved contractor Stroud – GAS Boiler and heating systems checked annually by approved contractor Cheltenham & Tewkesbury - GAS Boiler and heating systems checked annually by approved contractor All equipment is maintained in line with guidance. Logs are held centrally in centre main offices.

Glass and Glazing A risk assessment has been carried out for all glazing on site to ensure it complies with current safety standards. All low level glazing (below 800mm), such as glazing in

Centre Leads/SBM/OM/Admin

A Full Glazing survey is being carried out in December 2015 and any remedial action to be carried out and paid for by GCC at all sites. Once the survey is complete any future recommendations will be carried out as and when



doors and high risk glazing such as glazing within PE departments is toughened, laminated glass and complies with ACoP/British Standard or has been fitted with safety film. There is a system in place to ensure all broken glazing is reported through a known procedure and that the area is made safe immediately and repairs carried out as soon as possible. Glazing is also assessed during a regular site inspection.

required and any breakage addressed immediately via GCC approved contractors and on-site procedures to manage risk to staff and pupils.



Water Supply/Legionella An effective water hygiene management plan is in place to control the risks of legionellosis to staff and members of the public. The named responsible person has a clear understanding of their duty, has undertaken training in water system management and has the competence and knowledge to ensure that all operational procedures are carried out in a timely and effective manner. Regular documented water checks are undertaken and a system is in place to ensure an annual check is carried out. A legionella risk assessment has been documented and the site log book is used. A process is also in place to deal with any actions should they arise.

Designated named person/site staff

Russet House: Nigel Foster is responsible for checking the water system. Records are available in the main office. Raikes Centre: Nigel Foster Joys Green Centre, Terry Baldwin (Caretaker) is responsible for responsible for checking the water system. Records are available in the main office. CTAPS – Julia King is responsible for checking the water system. Records are available in the main office. Staff in each department flush pipes after each weekend and holiday. SCAPS – Lis Neely is responsible for checking the water system. Records are available in the main office. Staff in each department flush pipes after each weekend and holiday. If any problems are identified these will be reported and resolved in line with guidance.

Snow and Ice Gritting Adequate arrangements are in place to minimise the risks from snow and ice on the site e.g. access/egress routes. A risk assessment has been carried out and an emergency plan has been developed to determine what type of action needs to be undertaken during adverse weather conditions. There is suitable storage for salt/grit and tools, (such as wheeled grit spreader) on site and a sufficient supply of grit/salt is available.

SLT/Centre Lead/Site staff/Admin

All sites have grit and admin apply as directed. There is an emergency closure procedure in place at all sites. Information is cascaded to staff via snowline procedures and to pupils and parents via groupcall.



Section 3 - MEDICAL/FIRE AND EMERGENCY ARRANGEMENTS

Infectious Diseases The school follows the guidance produced by the Health Protection Agency, which is summarised on the poster, Guidance on infection Control in Schools and other Child Care Settings.

Centre Lead Hygiene procedures are included in staff handbook; all cases of infection are published through whole school email to inform other vulnerable pupils and staff (especially pregnant women); risk assessment in place for pregnant staff.

Dealing with Medical Conditions The school accommodates pupils with medical needs wherever practicable and makes reference to DfE circular - Supporting Pupils with Medical Needs in School which sets out the legal framework for the health and safety of pupils and staff. Responsibility for pupils’ safety is clearly defined within individual care plans where necessary and each person involved with pupils with medical needs is aware of what is expected of them. Close cooperation between schools, parents, health professionals and other agencies help provide a suitably supportive environment for those pupils with special needs.

Centre Lead/SBM/OM Responsible First Aiders are available in all centres & training updated regularly as required. These designated staff meet the guidance set out in the GAPS First Aid Policy and the Administration of Medicines policy. Information regarding designated staff is available at all sites. On Induction staff will discuss any specific medical needs which will be accommodated in the Pupil RA.

Drug Administration The school accommodates pupils with medical needs wherever practicable and makes reference to DfE Guidance Managing Medicines in Schools and Early Years Settings. Parents have prime responsibility for their child’s health and provide the school with information about their child’s medical condition. Parents obtain details from their child’s General Practitioner (GP) or paediatrician, if needed. The school nurse and specialist voluntary bodies provide additional background information for staff.

Centre Lead/Admin Medical information is gathered on all pupils at induction with parents and consent to administer emergency first aid or the giving of medication is gained here. All staff are required to follow strict procedures, which will be detailed in the Staff Handbook, regarding safe administration of meds, double-checking and counter-signing, safe storage of meds, safety of meds in transit and overnight (e.g. for a residential).



First Aid The school follows the statutory requirements for first aid and provides suitably trained first aid staff. The guidance issued by the DfE on first aid for schools SHE/Pro/8 First Aid is followed.

Centre Leads/First Aiders/Admin staff

There are designated trained First Aiders on all sites and names are available in reception and on notices around each school. First Aid boxes are available in all centres, generally in the main office. These are maintained regularly. First Aid boxes are taken on trips out as required.

Reporting of Accidents, Hazards, Near Misses The school report and investigate all accidents, incidents and near misses and adhere to SHE/Pro/4 Accident Reporting and Investigation. In line with the SHE procedure, all staff are encouraged to report accidents, incidents and near misses and line managers investigate such incidents and identify and implement means to prevent a recurrence. All completed accident/incident/near miss forms are reported electronically using the SHE Enterprise accident database.

Centre Lead/SBM/OM/Admin

The Centre Lead or a member of SLT as appropriate receives all accident/incident/near miss forms and follows up where necessary. A designated member of staff inputs data to SHE Assure as required. This may be delegated to Admin staff if appropriate. Records are kept centrally on each site of any minor bumps. Admin staff in main offices hold this information.

Fire Safety and Emergency Evacuation The school follows AMPS guidance. A risk assessment has been carried out and a safety management plan is in place.

Centre Lead FRA is renewed annually via the AMPS Team. Staff are updated annually on key aspects of general fire safety at Inset every September. Fire drills are held regularly as advised and records kept in main offices of centres. Alarm tests & checks are carried out regularly as outlined in AMPS guidance and all fire safety equipment is serviced routinely by outside specialists. Assembly points are signed and all pupils, staff, visitors are made aware of the procedures on entry to centre. New staff are made aware of procedures during the induction process.



Crisis and Emergency Management A Crisis Management Team is in place to assist in the reduction of the consequences of major hazards and risks and to action a recovery plan in the event of a serious accident. The team acts as the decision-making influence for the management of an incident. Procedures and practices are in place for handling emergency situations and communicating these to all staff. All necessary equipment is available for rapid activation during an emergency which includes communications equipment, emergency plans and procedures, a log to record all actions taken during the crisis, necessary office equipment and supplies and appropriate building plans. A test is carried out on a regular basis to ensure that it is feasible and realistic. The emergency plan is reviewed on an annual basis and after any practice emergency exercise or real emergency. If deficiencies are found remedial action is taken.

Centre Leads will be responsible for making decisions involving any serious accident or emergency. They will be assisted in decision making by their Leadership Teams. Where time allows and risk is not increased, they will first speak with their operational headteacher prior to making any major decisions. The Emergency Pack (will be developed and this will be held by all relevant Senior Staff and Chair of MC) details the procedures and all necessary information. This is reviewed annually. SLT & Admin staff will hold the Critical Incident Procedure (being developed) to be implemented in the event of the death of a child or adult.



Section 4 - MONITORING AND REVIEW

Monitoring Arrangements are monitored and reviewed annually and revised as new topics arise that may affect the process of managing health and safety for staff, pupils, contractors and other visitors.

Centre Leads/SBM SLT and Centre Leads review H&S procedures annually. Reviews are conducted centrally as a school & within each centre. SHE also support the monitoring and review process. Policy amendments are made as necessary. Updated information is disseminated to staff at team meetings.

Inspections Regular safety inspections are carried out by the nominated person(s) (using the format found in the Good Stewardship Guide and the SHE Management Committee Guide - Workplace Inspections of premises/departments/furnishings and fittings and grounds are also carried out on a regular basis. All hazards and risks associated with the premises/departments/grounds are monitored and controlled.

Centre Lead/SBM/OM/Admin

H&S inspections; Buildings audit and FRA are all

carried out with the help of the AMPS Team. PAT testing is annually conducted by a recognised

provider Site Walks are conducted termly by centre

Admin/SBM/OM using the recommended checklist. Records are kept in main offices

Grounds & equipment are serviced regularly in accordance with recommended guidance

Review The school has mechanisms for undertaking active monitoring and review of health and safety which includes an arrangement of periodic planned health and safety checks of each section of the school, supplemented by various ad hoc and unplanned checks and inspections.

Staffing & Finance Cttee The Health & Safety Policy Document will be reviewed annually and approved by the Staffing and Finance Committee. Accident trends are monitored by SMT at each APS & SLT.



Auditing As a means of confirming that the necessary systems to comply with legislation are in place and are being followed the school ensures a complete health and safety audit by competent persons. The action points identified through the audit form part of the school development plan.

The SHE Team support Headteachers and Centre Leads in auditing systems on a rolling three year programme. GFAPS: - 14.10.13 SCAPS: - 23.03.15 CTAPS: - 01.10.13



Section 5 -TRAINING

Staff Health & Safety Training/Competence The school is committed to ensure staff are competent to undertake the roles expected of them. The Headteacher/Heads of Department undertake a training needs analysis to identify the competency requirements of specific job roles in terms of health and safety, and ensure that appropriate training is delivered and training records held centrally. The training need analysis is reviewed on an annual basis or on the introduction of new legislation. Line managers conducting the performance management process consider health and safety performance and address areas of concern with employees.

SMT/Centre Leads/OM Staff hold their own individual training certificates for courses undertaken. These are discussed at Performance Management reviews annually and revisited again at a 6 monthly interval. Training is planned by SMT and events built into the calendar where possible via Inset or twilight training sessions.

Copies of training certificates to be kept centrally by end of academic year 2015-2016.

Supply and Student Teachers The school’s expectations are made clear to any supply and student teacher through the provision of Supply/Student Teacher/Staff Handbook. Teachers on supply and student teachers are given a copy of the Staff Handbook, Health & Safety Policy Document and other relevant policies. The Headteacher is responsible for liaising with the supply/student teacher on general school organisation and routines. When supply and student teachers attend the school to cover for staff absence at short notice the Headteacher/responsible person gives guidance on the work to be covered.

Centre Lead/Lead Teacher Responsibility for disseminating this information is with the Centre Lead/Lead Teacher. They ensure Safeguarding procedures are followed in each centre and that induction is carried out prior to starting work in any of the GFAP centres.



Volunteer and Parent Helpers Volunteer and parent helpers are subject to the schools safeguarding arrangements. Volunteers receive an induction from the designated teacher for child protection and general health and safety and are expected to wear a visitors badge at all times and follow the school procedures. The teacher is the principal point of contact and volunteers are under his/her direction. Conversations and any documentation to which volunteer/parent helpers may have access are strictly confidential and are treated as such.

Centre Lead Confidential Safeguarding records are kept securely by each DCPO and access is available by other Senior Staff should they be required in the absence of the DCPO. A risk assessment is completed for all volunteers working in centres and APS policy is that all must either be supervised or DBS checked.



Section 6 - HEALTH AND WELLBEING

Pregnant Members of Staff The first aid room/rest room have rest facilities for expectant and nursing mothers. Members of staff who are pregnant are required to inform the school in writing so that an appropriate risk assessment of their work routines can be carried out with reference to SHE guidance.

Centre Leads Centre Leads carry out RA for any pregnant member of staff and ensure that full support is provided where practicable in accordance with current guidance from SHE.

Health and Well Being Including Absence Management The school refers to SHE/GN/31 Stress Risk Assessment Toolkit (Schools) and has carried out a risk assessment based on the Health & Safety Executive’s Management Standards for Work-Related Stress. The school endeavour to promote a culture of co-operation, trust and mutual respect and ensure good management practices are in place and staff have access to competent advice.

SMT at each APS Staff Stress Audit is conducted in Term 2 of every academic year and results analysed by Headteacher & SMT

Results are studied across the Service and within centres

GFAPS buys into the Schools Advisory Service and all staff have access to their EHWB programmes and medical treatment.

SMT meetings have a standard agenda item for staff health and wellbeing.

Smoking on Site

All All sites are non-smoking sites



Section 7 - ENVIRONMENTAL MANAGEMENT

Environmental Compliance The school seeks to fulfil its waste management objectives through: using only what is needed; seeking alternatives where possible; recycling as much as practicable; disposing of as little as necessary.

Admin & Site staff where applicable

Centres have measures in place to ensure that recycling of ink cartridges; paper waste; glass & metal items; equipment, etc all take place where possible.

Disposal of Waste All waste classified as ‘hazardous’ is collected by specialist firms and disposed of in the approved manner.

SBM/Admin & site staff where appropriate.

Some hazardous waste e.g. fluorescent tubes, sanitary waste etc disposed of through contract. Separated from general waste.

Section 8 - CATERING AND FOOD HYGIENE

Catering and Food Hygiene All catering contractors have in place a food hygiene management system and competent health and safety advice. All contractors are registered with the Local Authority (District/Borough Council).

Centres provide School Meals in a variety of ways: - Russet House – bought in from Caterlink Joys Green – in house cook – has food safety certificate Raikes Centre – bought in from St Peter’s Primary School CTAPS – In house cook – has food safety certificate SCAPS – In house cook – has food safety certificate



Section 9 – HEALTH AND SAFETY ADVICE

Information Health and safety advice is obtained from Safety, Health & Environment (SHE) 01452 425350 [email protected] www.gloucestershire.gov.uk/she

mailto:[email protected]

http://www.gloucestershire.gov.uk/she

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