e-tender user guide for vendor guide etender and...2 upon receipt of tender invitation via email 1....
TRANSCRIPT
E-TENDER USER GUIDE FOR VENDOR
Login Site :
https://bsp-sourcing.emptoris.com/emptoris/sso_login.jsp#/login/loginPage
Sherwan Abd Rahman 673-3372199 [email protected]
SCM EMPTORIS Technical Support
Email to : [email protected]
GLOBAL EMPTORIS Support Team
[EMPTORIS VERSION10]
1
2
Upon Receipt of Tender Invitation via Email
1. Ensure bidder receives an email with username and password (for new user) from
EMPTORIS. Contact system support team if bidder has not received an email or
password. Please contact the contact person in page 1 of this document.
2. Keep username and password for future invitation.
3. Update user’s profile if necessary i.e. the time zone and company details such as
telephone, etc.
4. Review tender detail and take note of the tender closing date and time.
5. Bidder must response to the e-tender invitation i.e. ‘Accept’ or ‘Decline’ via EMPTORIS.
6. If bidder has accepted the invitation, bidder must submit tender response, else bidder’s
company will be marked as ‘NOT ACTIVE’ (Refer to page 18 of this document).
7. If bidder has any queries relating to the e-tender, queries are to be submitted online via
EMPTORIS RFx Message function (Refer page 23 of this document).
8. Responses to queries will also be responded online via EMPTORIS RFx Message
function in which bidder(s) will be automatically notified by EMPTORIS.
Important Notes [Must Read]
3
During Tender Period
1. Tender period is the time between the Open Time and Close Time in EMTORIS.
2. During tender period, the status will be shown as ‘Open’ and changed to ‘Closed’
once the reminding time has reached zero(0)
3. Submitting tender response can only start and continue when status is shown as
‘Open’
4. If bidder has any problems in submitting tender response during the tender period,
contact our system support team as shown in Page 1 of this document.
5. Tender response submitted in the last few seconds possibly is NOT ACCEPTED by
EMPTORIS due to the expiry of the time reminding of the tender closing date and
time.
6. Hence bidders are advised not to submit their tender response in the last
minute of the tender period as this leaves insufficient time to notify us of any
system problems may encountered with such submission.
4
Fallback Arrangement
1. In the event the bidders cannot submit their response via EMPTORIS before closing
time due to technical problems, bidders should notify to [BSP-
[email protected]] immediately via email. Representative of the company
will notify all bidders to submit hardcopy to:
The Secretary of the Tender Board
SCM/64,
Pungguk Building, NIA.
2. BSP has the full right to accept or decline bidders request for hardcopy submission.
5
1a. Log into the system 1/5 – Key in Name & Password
SCREEN SHOT SCRIPT
Type in Name, Password & Click Login
▪Type in the URL address
https://shell-
sourcing.emptoris.com
▪Type in Login Name
▪Type in Password.
▪ First time login. You are
given a password by
m.
▪You are require to change
password at first login. The
password should have at
least
- 8 minimum character.
- Include 1 capital letter.
- Include 1 number.
- Include 1 unique character
(e.g. :!@#$%^&*)
6
1b. Log into the system 2/5 – Forgot your Login Name or
Password?
Please click any of this link to get the username or password
7
1c. Log into the system 3/5 – Forgot your Login Name?
Forgot your Login Name?
Type in your email address
Click OK
[email protected] will send
you your login name.
8
Forgot your Password?
Type in your Username
Click OK
1d. Log into the system 4/5 – Forgot your Password?
[email protected] will send
you your login name.
9
•1. Log in to the system1e. Log into the system 5/5 – Terms & Conditions
Click
SCREEN SHOT SCRIPT
•Click
•Or
However if you cannot proceed past Terms & Conditions after clicking on
“Accept” button, Please email to [email protected]
10
2a. View Tender Documents - 1 / 5 - Select Auction
Click RFx Name To view Tender with other status
Click the drop down menu
Default Status
SCREEN SHOT SCRIPT
•Default Status
= Open/Pending/
Paused
•To view Tender
with other Status
Click the Drop down
Menu
•Click RFx Name
11
2b. View Tender Documents – 2/5 – Open Attachments
IMPORTANT
The Tenderer’s attention is drawn to the following prior to commencing the
download and opening of the attachments to this tender:
a) The attachments to this tender are in various file formats.
b) Tenderers are NOT PERMITTED to make any alterations, additions to or
deletions from the tender documents, whether in hardcopy or in
electronic file format ,unless expressly instructed to do so by the
COMPANY.
c) Separate provisions are made within the tender documents should the
tenderer wish to bring to the attention of the COMPANY any concerns
with the format, content or wording of the tender documents.
d) Tenders submitted to the COMPANY that contain unauthorized
alterations, additions or deletions from the original that are not expressly
instructed by the COMPANY WILL BE disqualified from the tender
process.
12
2b. View Tender Documents – 3/5 – Open Attachments
To view Tender document
Click RFx Attachments
SCREEN SHOT SCRIPT
•Click
13
2c. View Tender Documents - 4/5 - Open/Download Document
To Open/Download Tender Document
Click Content of the file
SCREEN SHOT SCRIPT
•Click
Content of the file
14
2d. View Tender Documents – 5/5 - Open Document
Click Download
SCREEN SHOT SCRIPT
•Click
15
3a. Accept or Decline E-Tender – 1 / 3
Click Accept
SCREEN SHOT SCRIPT
•Click to accept
•Click to decline
Place Response button will turn to RED color
(enable) once you accept the invitation.
16
3b. Accept or Decline E-Tender - 2/3 - Accept
Click OK
SCREEN SHOT SCRIPT
•Click “OK” button to
accept invitation.
17
3c. Accept or Decline E-Tender - 3/3 - Decline
Comment field must be fill-in to decline
the invitation.
SCREEN SHOT SCRIPT
•Fill-in “Comment for
Declining RFI
Invitation” field.
•Click “OK” button to
decline invitation.
•Click to
proceed with the
response.
18
4a. Submit E-Tender – 1/7 – Place/Revise Response
Click Place Response
SCREEN SHOT SCRIPT
19
4b. Submit E-Tender - 2/7 – Create/Edit Response
1. Type “yes’” 2. Click Paper Clip
SCREEN SHOT SCRIPT
•Type Yes
•Click
20
4c. Submit E-Tender – 3/7 - Create Attachments
Click Add Attachment
SCREEN SHOT SCRIPT
•Click
21
4d. Submit E-Tender – 4/7 - Upload Attachments
SCREEN SHOT SCRIPT
•Click to add
description to the upload
file. This is optional.
•Click “Save” button
once completed.
•Click “Close” button to
close pop-up.
•Click “Add More” button
to add more attachment
file.
Click Choose FileType in Name
Note: The maximum size for upload file is 100MB.
22
4e. Submit E-Tender - 5/7 - Attachment Accepted for
Review/Delete
SCREEN SHOT
3. To delete uploaded
Document “Tick” the box and
Click
1. To view Uploaded document
Click Content
4. Click Close
2. Click Add button to add
more attachment.
23
4f. Submit E-Tender – 6/7 - Save Attachments
1. Click Save
2. Click Close
SCREEN SHOT
As you can see the
number of attached file is
shown here.
24
4g. Submit E-Tender – 7/7 - Check Submission Responses
SCREEN SHOT SCRIPT
•Check Status = R
(Responded)Bid Status
R = Responded
25
5a. Request For Clarification/Submit Acknowledgement – 1/8
– Via Messages
SCREEN SHOT SCRIPT
• ClickClick RFx Messages
26
SCREEN SHOT SCRIPT
▪Click
▪Click
5b. Request For Clarification/Submit Acknowledgement – 2/8
– Create Message
Click Create
27
5c. Request For Clarification/Submit Acknowledgement – 3/8
– Upload Message Attachment
Click Attachments
Select “All Host”
for recipient
SCREEN SHOT SCRIPT
•Click “Please Select”
button and a list of
recipient will be shown.
•Fill-in the message in
the “Message” text field.
•Click Attachment link if
there is attachment to be
include.
•Click “Send” button to
send the message.
•Click “Cancel” button to
cancel the message.
28
5d. Request For Clarification/Submit Acknowledgement – 4/8
– Upload Message Attachment
Click Add button
SCREEN SHOT SCRIPT
•Click “Update” button to
update the existing
attachment.
•Click “Export” button to
export the attachment
file.
•Click button to delete
the message.
•Click button to print
the page.
The pop-up screen below will appear once
“Attachment link” is click.
29
5e. Request For Clarification/Submit Acknowledgement – 5/8
– Upload Message Attachment
Click Choose FileType in Name
SCREEN SHOT SCRIPT
•Click to add
description to the upload
file. This is optional.
•Click “Save” button
once completed.
•Click “Close” button to
close pop-up.
•Click “Add More” button
to add more attachment
file.
Note: The maximum size for upload file is 100MB.
30
5f. Request For Clarification/Submit Acknowledgement – 6/8
– Submitted Message Attachment for Review/Delete
3. To delete uploaded
Document “Tick” the box and
Click
1. To view Uploaded document
Click Content
4. Click Close
SCREEN SHOT
2. Click Add button to add
more attachment.
31
5g. Request For Clarification/Submit Acknowledgement – 7/8
– Send Created Message to Auction Team Members
All Hosts is selected
Click Send
SCREEN SHOT SCRIPTSCRIPT
•Recipient is
selected to “All
Host”
•Click “Send”
button to send the
message.
32
5h. Request For Clarification/Submit Acknowledgement – 8/8
– Submitted Message Accepted
Sent Message displayed Click Close
SCREEN SHOT
Reminder
All enquires, tender acknowledgement, Business Principle & Secrecy Agreement
submit via RFX Messages.
33
6. Log Out
To Logout, click your username on the top
right corner as shown. In this guide, it is
SCREEN SHOT
•Acknowledge receipt
=
34
7. Status of E-Tenders
If the RFx Acceptance is blank – you have not accepted our tender
If the RFx Acceptance is tick – you have accepted our tender
If the RFx Acceptance is R – we have received your tender
SCREEN SHOT
RFx Acceptance
•No acknowledgement
= Blank
•Submitted tender
=
3535