e-booking user manual
TRANSCRIPT
Griffin.Supplier/eBooking User Manual for
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Last update on 23 June 2015
Getting started ....
A few points to note :
• To access our Griffin system, Microsoft Internet Explorer 5.01 or above is needed.
• Griffin system are not compatible with Safari, Firefox or Mac
• Pop-up blocking function in browser may impact operation of our Griffin system, it is necessary to configure your browser to allow pop-up from our website.
Yusen Logistics Griffin.Supplier website : http://griffin.hk.yusen-logistics.com/ebooking
Page 2 Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Pop-up blocking function in browser may impact operation of our Griffin system, it is necessary to configure your browser to allow pop-up from our website.
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Internet Explorer basic settings
for first time user....
Getting access ....
• Pop-up blocking function in browser may prevent the downloading of the form from our system, it is necessary to configure your browser to allow our website to pop-up.
Yusen Logistics Griffin.Supplier website : http://griffin.hk.yusen-logistics.com/ebooking
For first time user, registration is required for gaining access, download registration form and email to designated address after filling in all information, login ID and password will be sent by email via system within 2 business day upon receipt of the form
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User Registration Form....
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Please email the completed form to [email protected]
Each registration can have one administrative user and up to 3 operation users.
This will be shown as Shipper in the
FCR
Can manage, view & edit all bookings
Can view & edit own bookings
Can view & edit own bookings
Please email the completed form to [email protected]
Only one login ID (administration right) shall be created for one shipper. Login ID is not recommended containing personnel name. Please use the company name (without space) for the ID.
SL Homes Fashions Inc
SL Homes Fashions Inc
Access Details....
Page 6 Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
24-48 hours upon receipt of your eBooking and eInvoice registration form, login notification as above will be sent to your mailbox via sender BOT, please make use of the URL to access the system
SL Home Fashion
Login and password are case
sensitive
Before creating a eBooking ....
Upon login, please go to “Useful Information” to download necessary vendor SOP, eBooking manuals and other useful documents to facilitate your system entries and booking process.
Page 7 Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Setting Templates
• This template will allow user to set standard shipping marks which can carry over to all submitted eBookings under the same login, one setup could be applied to all bookings
• User allow shipper to update their details and keep them up-to-date
One off setting before finally creating eBooking ....
In order to comply with customer’s C-TPAT compliance and Importer Security Filing (ISF 10+2) rule implemented by U.S. Customs Border and Protection for ensuring cargo safety and security, , all vendors are required to provide information of service providers, such as :
Page 8 Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
• Information of ‘Manufacturer’ is needed to be inputted during submission of e-Booking.
• Information of ‘Container Stuffer’, and ‘Stuffing Location’ is needed to be inputted during submission of e-Loading Plan.
• Manufacturer
• Container Stuffer
• Container Stuffing Location
• PO Seller
Adding service provider ..(Cont.)
1. Fill in all necessary information
2. Select role(s) of service provider
3. Click ‘Save’ Button when all below is done
Page 9 Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Creating e-Booking ....
1. Select Load Type (CFS or CY)
3. Input container and size needed (for CY load only)
4. Input ‘Port of Loading’ and Destination
5. Input Export License Number if any (optional)
2. Check the box if booking not ready for submission (optional)
A few points to note :
• Service provider should be inputted before booking preparation can be proceeded
Page 10 Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Creating e-Booking .... (Cont.)
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7. Input remark if any (optional)
8. Click ‘Add P/O’ button to proceed
6. Select date of cargo delivery
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Creating e-Booking .... (Cont.)
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9. Input customer’s P.O. number
12. Click ‘Add PO Items’ button to load all existing item(s) in P.O. record, or click ‘Add Item’ and input particular item(s) to book
13a. Input all necessary information, and Click to select Manufacturer added in service provider
14. Click ‘Generate Marks’ button to save and proceed
10. Specify necessity of Export License / fumigation cert. submission, as well as partial shipment
13b. For multiple items, input CBM, KGS, and select ‘Manufacturer’ in highlighted section, and click ‘Batch Apply’ button after selecting needed line items, to speed up input process
A few points to note :
• Precise and complete cargo description must be provided in booking
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
11. Enter PO seller and click magnifying icon
Creating e-Booking .... (Cont.)
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15. Verify and adjust information at shipping mark generated from standard template, which would be shown accordingly on FCR
16. Verify and adjust information at goods description generated from standard template, which would be shown accordingly on FCR
17. Click ‘Submit’ button at top to save and submit booking
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Viewing / editing e-Booking ....
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Booking not being processed by YL can be located in ‘New & Revised’ tab
Booking sheet can be printed by clicking ‘Printer’ icon
Booking can be searched by filling corresponding information at left bottom of page, then click ‘Quick Search’ button
Click on ‘Submission No.’ to edit / revise corresponding booking
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Viewing / editing e-Booking .(Cont.)
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Processed booking can be located in ‘Confirmed’ tab, or it would be in ‘Approval Required’ tab if shipment approval is needed from customer
Intended vessel information of booking would be posted as reference
Shipment report contains all relevant / necessary information of the shipment
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Creating e-Loading plan ....
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2. Fill in all necessary information
3. Click to select Stuffer, Stuffing Location and Trucker added in service provider
4. Input remark if any (optional)
A few points to note :
• e-Loading Plan is required to be submitted by YL S/I cutoff time
1. Check the box if loading plan not ready for submission (optional)
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Creating e-Loading plan ..(Cont.)
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5b. For multiple items, input P.O.# at indicated box, and click ‘Load’ button, adjust item sequence with ‘Up’ and ‘Down’ buttons, and adjust CTN, QTY, CBM & KGS when necessary
5a. Input all necessary information for each item
6. Click ‘Submit’ button at top to save and submit loading plan
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Viewing / editing e-Loading
plan ....
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Loading plan not being processed by YL can be located in ‘New & Revised’ tab
Loading plan can be printed by clicking ‘Printer’ icon
Loading plan can be searched by filling corresponding information at left bottom of page, then click ‘Quick Search’ button
Click on ‘Submission No.’ to edit / revise corresponding booking
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
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Processed loading plan can be located in ‘Processed’ tab
Intended vessel information of container would be posted as reference
Viewing / editing e-Loading
plan .... (Cont.)
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
Confirming FCR ....
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Draft FCR is available when shipment is confirmed and error-free document is received
Corresponding draft FCR can be viewed / verified by accessing the hyperlink
If correction on FCR is required, click ‘Request Change’ button to proceed; otherwise, click ‘Accept’ button to confirm correctness of FCR content
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.
A few points to note :
• Verified draft FCR is required to be confirmed by designated due date / time, before it is available for issuance
A few points to note :
• Change Request would be logged at system, once ‘Request Change’ button is clicked.
Confirming FCR .... (Cont.)
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List out the points that needs to be corrected at FCR, and click ‘Submit’ button when done
Copyright © 2014 Yusen Logistics (Hong Kong) Limited. All rights reserved.