durham district school board administrative report report … · 2019. 3. 26. · durham district...

DURHAM DISTRICT SCHOOL BOARD

ADMINISTRATIVE REPORT

REPORT TO Durham District School Board DATE:

SUBJECT: Ajax HS and J. Clarke Richardson Collegiate (Relocation of Feeder Schools - Lord Elgin PS and Roland Michener PS) Town of Ajax

PAGE NO.

January 22, 2018

of 9

ORIGIN: Lisa Millar, Director of Education David Visser, Associate Director and Treasurer of the Board Martine Robinson, Superintendent - Family of Schools, Parent Involvement, Community Engagement/SCC/Partnership Development Margaret Lazarus, Superintendent - Family of Schools, Ajax HS/Brooklin HS/Donald A. Wilson SS Christine Nancekivell, Senior Manager of Facilities Services Carey Trombino, Accommodation Coordinator and Senior Planner

1. Purpose

The purpose of this report is to seek Trustee approval for the transition of students, beginning with the current grade 8 students, at the feeder schools of Lord Elgin PS and Roland Michener PS, from J. Clarke Richardson Collegiate to Ajax HS, effective September 2018. Appendix A outlines the feeder school areas and boundary revision.

2. Background

A report presented to Trustees, on November 6, 2017, commenced the community consultation process following Board Regulation #3313: School Boundaries. The process entailed gathering community input regarding the proposed transition of feeder schools (Lord Elgin PS and Roland Michener PS) from J. Clarke Richardson Collegiate to Ajax HS, beginning with current grade 8 students. A map provided as Appendix A outlines the feeder school areas.

2.1 Overview of Ajax Secondary Schools

As identified in the September 18, 2017 Board Report entitled “Accommodation Plan: Trends, Issues and Future Opportunities 2017-2021 Report”, the enrolment in Ajax secondary schools is not balanced and there continues to be surplus in the south (Ajax HS), while the central and northern secondary schools (J. Clarke Richardson Collegiate and Pickering HS) continue to experience enrolment greater than capacity.

In 2014, Trustees approved boundary/program revisions to provide needed relief to Pickering HS, however there was still an imbalance at Ajax HS and J. Clarke Richardson Collegiate.

Ajax HS and J. Clarke Richardson Collegiate of 9 (Relocation of Feeder Schools - Lord Elgin PS and Roland Michener PS) Town of Ajax



2.1.1 J. Clarke Richardson Collegiate

J. Clarke Richardson Collegiate opened September 2002, with Grades 9 – 11 and 1,111 pupils. Growth in north Ajax resulted in enrolment remaining over the Ministry Rated Capacity of 1,401 since 2003.

In 2006, Trustees approved the relocation of Cadarackque PS’s English program to Ajax HS. This boundary revision, along with portions of the J. Clarke Richardson Collegiate’s community maturing, is evident in the enrolment figures from 2006 onwards as identified in Table 1. However, the school continues to experience enrolment over capacity.

TABLE 1 – J. Clarke Richardson Collegiate Historic Enrolment Data

Without any revisions to J. Clarke Richardson Collegiate’s boundary, this trend of enrolment greater than capacity is projected to continue for the school based upon 5-year enrolment projections, as identified in Table 2.

TABLE 2 – J. Clarke Richardson Collegiate Status Quo Enrolment Projections

Capacity October

2017 October

2018 October

2019 October

2020 October

2021

J. Clarke Richardson Collegiate 1,401 1,793 1,847 1,772 1,799 1,774

Utilization % 128% 132% 126% 128% 127%

Estimated Portables 16 19 15 16 15

2.1.2 Ajax HS

Ajax HS continues to decline in enrolment. The school has capacity available to accommodate enrolment as identified in Table 3.

A Youth Hub has been established with the grand opening scheduled for January 2018 to support the DDSB's commitment to equity. The Youth Hub resulted in renovations to the school and re-allocation of room use. Moving forward, Ajax HS’s capacity is reduced to 1425, from 1443, to incorporate the renovations/re-allocation of rooms use.

TABLE 3 – Ajax HS Historic Enrolment Data

Capacity 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

J. Clarke Richardson Collegiate 1,401 1,111 1,552 1,760 1,879 1,914 1,867 1,746 1,745 1,642 1,621 1,636 1,646 1,650 1,750 1,766

Utilization % 79% 111% 126% 134% 137% 133% 125% 125% 117% 116% 117% 117% 118% 125% 126%

Capacity 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Ajax HS 1,443 1,631 1,448 1,398 1,412 1,472 1,547 1,555 1,573 1,529 1,453 1,418 1,319 1,218 1,179 1,137

Utilization % 113% 100% 97% 98% 102% 107% 108% 109% 106% 101% 98% 91% 84% 82% 79%




Without any revisions to Ajax HS’s boundary (status quo), the trend of enrolment greater than capacity is projected to continue for the school based upon 5-year enrolment projections, as identified in Table 4.

TABLE 4 – Ajax HS Status Quo Enrolment Projections (with revised capacity)

Capacity October 2017

October 2018

October 2019

October 2020

October 2021

Ajax HS 1,425 1,150 1,162 1,163 1,190 1,179

Utilization % 81% 82% 82% 84% 83%


2.2 Revised Boundaries for J. Clarke Richardson Collegiate and Ajax HS

To address the imbalance, as identified in the enrolment projections, Table 2 (J. Clarke Richardson Collegiate) and Table 4 (Ajax HS), staff propose that the Lord Elgin PS and Roland Michener PS feeder schools be redesignated from J. Clarke Richardson Collegiate to Ajax HS, as identified in Appendix A.

The enrolment projections for both schools, incorporating the relocation of feeder schools/boundary revision is provided below in Table 5. It is proposed that students be transitioned gradually, starting with current year (2017/18) grade 8 students, as per current practice.

TABLE 5 – Enrolment Projections with Revised Boundaries

Capacity October

2017 October

2018 October

2019 October

2020 October

2021

J. Clarke Richardson Collegiate 1,401 1,793 1,787 1,646 1,577 1,482

Utilization % 128% 128% 117% 113% 106%


Ajax HS 1,425 1,150 1,222 1,289 1,412 1,471

Utilization % 81% 86% 90% 99% 103%


3. Analysis

Board Regulation #3313: School Boundaries outlines the parametres used for revising school boundaries. The school boundary regulation includes a consultation process to receive various levels of consultation and feedback.




3.1 Consultation

Following Board Regulation #3313: School Boundaries, staff discussed the proposal with Ajax Trustees and Durham Student Transportation Services (DSTS) staff. On November 15, 2017, Superintendent Robinson and Planning staff invited the School Community Council (SCC) executive of both secondary schools; Ajax HS and J. Clarke Richardson Collegiate, and both elementary schools Lord Elgin PS and Roland Michener PS to meet, outline the proposal and to gather any input.

An Open House held November 22, 2017, from 7PM until 8:30PM, in the (north) gym at Ajax HS, provided information on the boundary proposal for community/stakeholders. The notice of the meeting (including the proposed boundaries) was available on the Board website and the schools’ websites. Provided, as Appendix B is a copy of the meeting notice.

At the Open House various Board staff were present to provide information and to answer questions. The Open House format was facilitated through multiple stations where the community/stakeholders could read information provided and ask staff questions informally. Staff in attendance included Superintendent Robinson, Administrative Officer Fitchett, Planning Staff, DSTS staff and Administration from Ajax HS, J. Clarke Richardson Collegiate, Lord Elgin PS and Roland Michener PS.

As part of the Community Consultation process input was received at the Open House through comment sheets, and via a dedicated voicemail and email line. The community was invited to provide their feedback until November 30, 2017.

Anyone attending the Open House was asked to sign in. A total of twelve community members (including students) attended and signed in at the Open House. Everyone attending the Open House identified his or her school affiliation as Roland Michener PS.

3.2 Community Input

Community input was gathered from November 6, 2017, when Report to commence the Community Consultation process was presented to Trustees, until November 30, 2017. Input was gathered through a dedicated email line, voicemail line and at the Open House via comment sheets.

A summary of all input is provided in Table 6. Input noted is based on ‘individuals’ providing input. If an individual provided input more than once, their input and concerns have been grouped as one. A detailed summary of the input is provided in Appendix C.




TABLE 6 – Community Input

Input Received by Feeder School

Roland Michener PS Lord Elgin PS Unknown TOTAL

Email 2 2

Voicemail 1* 1*

Comment Sheet 2 1 3

TOTAL 5 0 1 6 * Individual also provided emails/voicemails of same concerns, counted as 1 piece of input under voicemail.

The proposal to transition students one grade at a time, beginning with current grade 8 students, affects 39 (count as of October 31, 2017) grade 8 students currently at the two schools; Lord Elgin PS and Roland Michener PS. The full transition of secondary students (Grade 9 – 12), from J. Clarke Richardson Collegiate to Ajax HS will take four years.

Input received versus students affected under this proposal is provided in Table 7.

Table 7 – Community Input versus Affected Students

TOTAL Input Received 6

September 2018 Transition (current Grade 8's)

39

% of Input based on September 2018 transition

15.38%

Full Transition September 2018 – 2021*

145

% of Input based on full transition

4.14%

* all 4 grades (9-12)

3.2.1 Community Concerns

Community concerns received regarding the proposal, to relocate the feeder schools of Lord Elgin PS and Roland Michener PS from J. Clarke Richardson Collegiate to Ajax HS, are outlined below. As identified in section 3.2, a detailed summary of the input provided as Appendix C.

a) Eligibility for Transportation (2 individuals)

Please confirm if my child is eligible for transportation.

Child not eligible for transportation.

Friend down the street would be eligible for transportation.

Request special consideration for transportation.




b) Children Split Between Schools (3 individuals)

Parents are concerned that they will have children in two or three schools, depending ongrade and number of children in family.

Difficult to drive children to more than one school.

Younger child/children were looking forward to attending school with sibling.

Would like to have special consideration for siblings to attend same school.

c) Fraser Report/EQAO Results (1 individual)

Disappointed that children are proposed to attend Ajax HS as Fraser Report/EQAO results arelower than J. Clarke Richardson Collegiate.

As a result, it will be difficult for children to get good grades and attend a good College.

3.3 Analysis of Community Concerns

a) Eligibility for Transportation

Durham District School Board’s Transportation Policy and Regulation #3545 outlines the parameters for student’s eligibility for transportation. At the secondary level, students are eligible for transportation if their primary address is more than 3.2 kilometres to their designated school.

Identified in Table 8 are the number of students within the walk zone based upon current boundaries (J Clarke Richardson Collegiate) and recommended boundaries (Ajax HS). The data is as of January 10, 2018 for students attending J. Clarke Richardson, Grades 9 through 12. The current dispersion of students will vary from year to year given student location.

TABLE 8 – Walk Zone Data

J Clarke Richardson Collegiate - As Designated School

Lord Elgin PS Feeder Area

Roland Michener PS Feeder Area

# of Walking Students 23 0

Average Walk Distance 2.98 km N/A

Ajax HS - As Designated School Lord Elgin PS Feeder Area

Roland Michener PS Feeder Area

# of Walking Students 51 111

Average Walk Distance 2.14 km 2.88 km

Note: Data based on DSTS total student count of 175 students as of January 10, 2018




b) Children Split Between Schools

Three families identified a concern of having their children split between two schools. Two of the families would have children in two different secondary schools for one year, and one family would have children in two different secondary schools for two years.

Staff recognize that this can be an inconvenience for families. The fact of having more than one child would typically mean that at some point children would be in different schools, due to age/grade difference (elementary versus secondary) and/or program choices.

There is space available at Ajax HS. In order to accommodate the families’ concerns, current J. Clarke Richardson Collegiate students, residing within the feeder school boundary of Lord Elgin PS and Roland Michener PS, would be given special permission to attend Ajax HS.

c) Fraser Report/EQAO Results

The Fraser Report provides a very limited view of the school performance and only reports on EQAO data. It would be important to consider various aspects of school data such as graduation rates, credit completion and factors that are school-specific, like the prevalence of ESL or students with special needs for a more fulsome view of the school learning community.

Ajax HS has set goals for improving student achievement and has targeted intervention strategies. To assist in attaining these goals, Ajax HS has identified tools to prepare students for the EQAO assessment including; using support material, and implementing teaching strategies (such as levelled literacy intervention for gap closing and the inclusion of a diverse set of resources) to better meet student needs.

3.4 Transition Considerations

Pending approval of the relocation, and transition, of feeder schools (Lord Elgin PS and Roland Michener PS) from J. Clarke Richardson Collegiate to Ajax HS, Principals of the affected schools will work with staff, students, SCC members and parent representatives to develop a transition plan to accommodate a smooth transition for students.

4. Ignite Learning Strategic Priority/Operational Goals a) Increase Student Achievement and Well-Being

Align resources to where they are most needed to support equitable outcomes for all students.

Provide safe, inclusive and respectful learning environments which support positive academic, mental and physical growth.




b) Constructively Engage the Community

Use many ways to communicate with and receive feedback from the community. 5. Evidence of Impact

Balance of secondary school enrolments and accommodating students in neighbourhood school, resulting in reduced portable needs, with a total reduction of 9 portables.

6. Communication Plan There was be a number of opportunities available to provide and receive communication:

SCC Executive Meeting

Open House

Email and Voicemail

Report to be posted on the DDSB’s website under ‘About Us, Facilities & Accommodations’

Final Report taking into consideration all community input presented January 2018

Newsletter available on schools’ websites and available on DDSB’s website under ‘About Us, Facilities & Accommodations’

7. Conclusion

To address the imbalance between J. Clarke Richardson Collegiate and Ajax HS, staff proposed that the feeder schools (Lord Elgin PS and Roland Michener PS) be re-designated from J. Clarke Richardson Collegiate to Ajax HS with a gradual transition of students, starting with current year (2017/18) Grade 8 pupils. A map identifying the proposed boundaries is provided as Appendix A.

A report, presented to Trustees on November 6, 2017, commenced the boundary and community consultation process. Board Regulation #3313: School Boundaries outlines the process for gathering community input regarding the boundary revisions. In order to provide information and gather feedback, an Open House was held on November 22, 2017. There was also the opportunity for the community to provide input via a dedicated email, voicemail line and comment sheets. A summary of the feedback gathered has been provided in Appendix C. Section 3.3 of the report provides an analysis of community input.

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Recommended BoundaryJ. Clarke Richardson Collegiate and Ajax HS

(Feeder Schools: Lord Elgin PS and Roland Michener PS)Town of Ajax

²

This map has been produced from a variety of sources. The Durham District School Board has produced this map for reference purposes only. Source: “© Ontario Ministry of Natural Resources, 2010. All rights reserved.” Regional Municipality of Durham SLRN 2017;

Parcel Data 2017; Data provided by Durham Region Planning Division. Produced by Planning Department, Durham District School Board E&OE.

Lord Elgin PS - Feeder School Area

Roland Michener PS - Feeder School Area

APPENDIX A

Notice of Open House

Ajax HS and J. Clarke Richardson Collegiate (Relocation of Feeder Schools – Lord Elgin PS and Roland Michener PS)

Boundary Consultation Process

There will be an Open House to gather community input on the gradual transition and relocation of feeder school boundaries from J. Clarke Richardson Collegiate to Ajax HS, for September 2018.

Wednesday November 22, 2017 Drop in between 7:00pm and 8:30pm

located at Ajax HS (in the north gym) 105 Bayly Street East, Ajax

The purpose of the Open House is for Durham District School Board (DDSB) staff to show information and gather feedback regarding the proposal to relocate feeder schools (Lord Elgin PS and Roland Michener PS) from

J. Clarke Richardson Collegiate to Ajax HS with a gradual transition of students, starting with current year (2017/18) Grade 8 pupils.

The Open House format provides an opportunity for parents to circulate between DDSB staff and view information set up at stations.

Details of the Ajax HS and J. Clarke Richardson Collegiate (Relocation of Feeder Schools) Boundary Consultation process is provided in the Board Report entitled Ajax HS and J. Clarke Richardson Collegiate (Relocation of Feeder Schools – Lord Elgin PS and Roland Michener PS) Boundary Consultation Process Town of Ajax available on the DDSB website at www.ddsb.ca at About Us > Facilities and Accommodations > Boundary and Program Reviews > Ajax HS and J. Clarke Richardson Collegiate Relocation of Feeder Schools Consultation

A boundary map outlining the proposed relocation is attached.

A dedicated email address and phone line have been created to collect feedback from the community regarding the proposal. Feedback will be collected until November 30, 2017 and summarized into a report for Trustee consideration. Comment sheets will be available at the Open House for community feedback.

Final approval on the boundary is scheduled to occur on January 22, 2018 by Durham District School Board Trustees. All feedback will be collected and summarized into a report for the Trustees consideration.

Email: [email protected] Telephone: 905-666-8080 Ext.5109

APPENDIX BPage 1 of 2

November 7, 2017

http://www.ddsb.ca/

J. Clarke Richardson Collegiate

Ajax HS

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Bayly

Taunton

Salem

Churc

h

412

Kingston

Rossland

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Westn

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Harw

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Station

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Proposed Feeder School RevisionsJ. Clarke Richardson Collegiate to Ajax HS

Feeder Schools of Lord Elgin PS and Roland Michener PSTown of Ajax

²

This map has been produced from a variety of sources. The Durham District School Board has produced this map for reference purposes only. Source: “© Ontario Ministry of Natural Resources, 2010. All rights reserved.” Regional Municipality of Durham SLRN 2017;

Parcel Data 2017; Data provided by Durham Region Planning Division. Produced by Planning Department, Durham District School Board E&OE.

Lord Elgin PS - Feeder School Area

Roland Michener PS - Feeder School Area

APPENDIX BPage 2 of 2

Ajax HS and JCR Relocation of Feeder Schools Consultation

Summary of Community Input Submitted by Email

# Date/Time Summary of Input/Feedback

1Nov 9

11:47am

Our children attend Roland Michener PS. Disappointed they now have to attend Ajax HS. It

is a big downgrade for our children. Fraser Institue shows a ranking of 5.4 for Ajax HS while

JCR has a ranking of 6.8. Meanwhile we live closer to Pickering HS. The decision to relocate

boundaries will make it harder for my children to get good grades and go to a good college .

2

Nov 14

8:43pm, Nov

30 10:05pm (also provided

voicemails with

same concerns)

My daughter attends Roland Michener PS and was scheduled to attend JCR for September

2018. Her brother currently attends JCR and she was excited to join her brother at JCR. Now

she is proposed to move to Ajax HS. Not good for many resasons but most of all I want both my

kids at same school. I am a working mom who works (shift work) around my kids schedule . I

hope there are exceptions to let my daughter go to JCR. She is stressed about this propsal.

Attended the Open House, glad I attended, very informative. Want both kids to go to same

school.

3Nov 16

7:56pm

My daughter is in grade 8 at Roland Michener PS and I would like to know if she is eligible for

transportation next year to Ajax HS.

4November 25

10:42pm

My son is not eligible for transportation however his friend who lives down the street is. Are

there any special considerations for transportation , given my concerns (many books to carry,

IEP), even just for the transition to grade 9?

Summary of Community Input Submitted by Voicemail

# Date/Time Summary of Input/Feedback

1

Nov 9 9:15am

& Nov 29

9:01am (also

left email

messages)

My daughter attends Roland Michener PS and was scheduled to attend JCR for September

2018. Her brother currently attends JCR and she was excited to join her brother at JCR. Now

she is proposed to move to Ajax HS. This is not a good move, it does not work for us. There was

very little notice for this change. I am a working mom who drops off and picks up my son to

JCR . I hope there is flexibility in this proposal. Attended the Open House, glad I attended, very

informative. Want both kids to go to same school.

Summary of Community Input Submitted by Comment Sheet

# Summary of Input/Feedback

1

Oldest child at J. Clarke Richardson Collegiate, two children at Roland Michener PS. Will have all

three at different schools once second child at Ajax HS. That is a big issue for me. Would like

all to attend J. Clarke Richardson Collegiate .

2 A 4 0 minute walk is ridiculous . Busing should be provided.

3

Oldest child at J. Clarke Richardson Collegiate and a child at Roland Michener PS. Don't want

children at two different schools . Hopefully there will be grandfathering provided so my

yougest can attend J. Clarke Richardson Collegiate without any issue.

APPENDIX C

durham district school board administrative report report … · 2019. 3. 26. · durham district...

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