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Draft Minutes of 71st meeting of the Senate of PEC

University of Technology, Chandigarh

A Brief of meeting and participants:

Date 30.05.2017 (Tuesday)

Time 11.00 a.m.

Venue

Seminar Hall-I, New Academic Block, PEC Campus,

Sector-12, Chandigarh

In-Chair Prof. Manoj Kumar Arora, Director, PEC University of Technology

List of Participants May be seen at Flag ‘A’

B. The brief of proceedings is as follows:

Item

No.

Item Decision

71.1 To confirm the minutes of the 69th meeting

of Senate held on 13.12.2016.

Confirmed

71.2 Pending action of previous Senate

meetings and follow-up action of 69th

meeting of Senate

67th meeting dated 03.06.2016

Regarding Agenda Item No. 67.6, a

committee consisting of ADUG/ADPG was

constituted to review the cut off criteria

under the new grading system.

The Committee was asked to submit its

recommendation by 30.06.2017.

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69th meeting held on dated 13.12.2016

69.4: To consider shifting of course of PG

programmes from 3rd sem. to 2nd sem.

In order to enable ME students to carry out

Dissertation work in industry, it is proposed

to shift courses of “Seminar & Technical

Writing” and “Case History & Industry

Experiences” to 2nd semester.

T-69.10: To consider policy for

offering courses through MOOCS

The Senate, in principle, approved the

proposal on introduction of MOOCs in the

UG/PG curricula

A Committee comprising of Prof. Tarlochan

Kaur, HOD EED, Dr. Divya CSE, Prof.

Sudesh Rani CSE, Prof. Ankit Yadav MED

& ADUG/ ADPG has now been constituted

for mapping and implementation of UG/ PG/

Pre-Ph.D. courses with MOOCs courses

offered through Swayam/ NPTEL/ Edx/

It was noted that the students of Civil Engg.

Deptt. had registered for these two courses in

16172 semester. However the grades for these

courses have not been received by Academic

Section. DAPC of Civil Engg. Deptt has now

conveyed that these courses be offered in

17181 semester as mentors could not be

allocated for conduct of the courses in the

current semester. The Senate observed that the

students have already registered for these

courses and the courses be evaluated before

end of summer term. Head Civil Engg. Deptt

may take necessary action in this regard and

submit the evaluation by July 17, 2017.

The Committee was asked to give its

recommendation within a week.

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Coursera portals and training of faculty

members for conduct of these courses.

71.3 To consider Student Charter for PEC

students.

After detailed deliberations, the Senate

approved the proposed Student Charter in

principle.

The observations of the Student Affairs

Committee (SAC) were deliberated upon. It

was decided that the issues raised by SAC

need not be included in the Charter.

The Senate members may send additional

observations, if any, to DSA within a week.

The Senate authorized the Chairman Senate to

approve the Charter.

71.4 To consider result of 16172 semester

The grade percentage report was put up before

the Senate. The Senate approved the result.

The Result Gazette for courses offered in

16172 semester will be sent to Chairman

Senate for approval as per past practice.

71.5 To consider termination of UG/ PG

students

Termination of UG Students

The Senate approved the list of UG students

who are to be terminated after spending two or

more years in the institute.

It was decided that all first year UG students

who have obtained CGPA ≤ 5 or have a

backlog of more than two courses do not

complete the requirement for moving to 3rd

semester as per UG regulation. They may,

however, be given two options:

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Option 1: Student may opt for 2nd year courses

along with first year courses, in which they

have F/ D/ N grades, as the first priority.

Option 2: Student may opt for only first year

courses in which they have F/ D/ N grades.

In case of students opting for Option 1,

i) A student specific subject registration

scheme may be finalized by DAPC of

concerned department.

ii) An undertaking by students & parents

to this effect may be taken.

iii) A separate subject and academic

registration slot for these students may

be fixed by DAA office in the

concerned departments on July 26,

2017.

The Senate observed that students whose have

to repeat first year courses in the second year

of stay in the institute are either students

admitted under DASA or those who did not

perform well in JEE mains examination. It was

decided that a separate section for slow pace

learners may be formed from next session.

This would consist of DASA students &

students having JEE Mains rank higher than 1

lac. First year classes for this section may be

offered separately. HOD Applied Sc., HOD

CSE and O/I Time Table may take necessary

action in this regard.

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Termination of PG students

A Committee consisting of Dr. S. K Singh, Dr.

Uma Batra, Dr. Vasundhara Singh & Dr.

Shakti Kumar (Convenor) was constituted to

look into the termination case (at S.No.1) of

Tanuj Verma. The student has also submitted

an appeal for relief on compassionate ground.

The Chairman Senate was empowered to take

a decision based on the recommendations of

the Committee.

The remaining list of students (at S.No. 2 to 5)

was approved for termination.

71.6 To consider Academic Calendar for

2017-18 session.

Approved.

71.7 To consider structure of PG programme

The item was deferred as the final report of

Committee is awaited. The Committee was

requested to expedite its report.

71.8

(a)

71.8

(b)

To consider M.Tech- Ph.D dual degree

program

To consider exit policy for UG students

taking direct admission to Ph.D course

The Senate has approved direct admission of

BE/ B. Tech candidates to Ph. D degree. The

Senate further decided that the institute may

explore the possibility of offering dual

M.Tech and Ph.D. degree on lines of IITs.

The BOG has observed that in case, a

candidate wants to leave in between within a

Masters degree, an exit policy may also be

The Senate approved the M.Tech. - Ph.D. dual

degree program in principle. It was decided

that the Committee constituted in this regard

may be asked to formulate detailed regulations

in respect of this programme. The Committee

may consider any regulations of UGC/AICTE

in this regard. The recommendations of the

Committee may be placed before the Senate in

its next meeting.

The Senate approved the exit policy for UG

students taking direct admission to Ph.D.

programme. These students will be required to

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framed. complete mandatory course work in the first

two semesters (similar to that of M.Tech.

programme). Successful completion of State-

of-Art proposal after additional one year may

entitle the student to assistantship as

admissible for Ph.D. students with Master’s

qualification.

Under exceptional circumstances, when a

student is unable to complete the requirement

of the Ph.D. prograame, an exit option with the

M.Tech. degree will be available at any time

after the end of two years, subject to

completion of required course work and

M.Tech. dissertation.

The exit policy would be available to B.Tech

students admitted directly to Ph.D. programme

in 2017-18 academic session.

71.9 To consider modification in rules &

procedures of Ph.D rules in light of

amended UGC regulations 2016.

The Senate approved the proposed rules/

procedures with following observations:

1. The assistantship for Ph.D. scholar will

be limited to 4 years as per the current

Institute rules.

2. These rules/ procedures will be

implemented for students admitted in

2017-18 academic session onwards.

3. The amendments to the rules/

procedures are given in Annexure ’B’.

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71.10 To consider courses on Advanced CAD for

Medical Applications and Physiological

Signal Acquisition & Processing to be

included as Elective Subjects of M.Tech.

(Industrial Design) curriculum

Approved.

71.11 To consider Semester leave of Nishan Rai,

SID 15102005

Approved

71.12 To consider course in Communication and

Soft Skill (CASS) for PG students

After detailed deliberations, the Senate decided

that the course in Communication and Soft

Skill (CASS) may be offered to PG students of

2016-17 batch as an audit course.

The course may be offered to the students of

branches under Section ‘B’ comprising of

Electrical, IMM, Mechanical & Civil Engg.

Departments in accelerated mode in this

summer term i.e. 16173 semester. This would

enable the student to undergo dissertation work

outside the institute, if so they desire. Head,

CMH may take necessary measures for

conduct of the course. Heads of concerned

departments may ensure the registration of PG

students in the course.

It was decided that the fee of Rs. 500/- may not

be charged by the students. Fees of students of

the programmes grouped as Section ‘A’ who

have taken the course in 16172 semester and

have already paid this amount may be suitably

adjusted.

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71.13 To consider attendance shortage of final

year students of Mechanical Engg. Deptt.

in the course of CADD(ME414).

The Senate felt that the department should be

more vigilant in future in dealing with cases of

attendance shortage. In view of the fact that the

students are of final year and some of the

students have good placements, the course may

be offered to the students in summer term in

accelerated mode.

The Senate took a serious view of the

conflicting stands of the Instructor in stating

that some of the students have attendance

shortage in his course and at the same time he

did not desire to report attendance shortage for

these students. The Senate recommends

suitable action against the Course Instructor.

71.14 Items of ratification/ information

1. Branch change at the end of 1st

semester (16171 semester) of UG 1st

year students

2. Termination of PG students from the

institute (16171 semester).

3. Appeal against termination of UG/PG

students (16171 semester).

4. Issue of extension of Ph.D.

assistantship upto 5th year.

5. Request of Mehak Sra, SID 12108021

to permit in 8rh semester examination

in semester 16172 and request of

Karuna Sharma, SID 0930303 for re-

Noted

Ratified

Ratified

Ratified

Ratified

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registration of Ph.D. in semester 16172.

6. Special module on “Emerging Trends

in Power Industry” (1-0-0) credit

course for UG & PG students of

Electrical Engineering Department.

7. Inclusion of additional 2 seats for

North Eastern States/ UT

8. Inclusion of additional 1 seat for the

State of Tripura

9. Benefit of 5 percent in attendance as a

special case in 16172 semester.

10. Result of Minor project of 16171

semester.

11. Semester Leave of Shubham, SID

16104107

12. Termination of UG students from the

institute (16172 semester).

Ratified

Noted

Noted

Ratified

Ratified

Noted

Ratified

T-

71.1 To consider following academic issues:

a) Non Verification of Grade lists

from Civil Engg. Deptt. (16172

semester)

b) Regarding grades in the course of

CEN543 Advance Hydrology

The Senate decided that the grade list may be

got verified by HOD Civil and sent to

Academic Section within two days. An

advisory be issued by HOD Civil to course

instructors who have not verified the grade

lists of the courses offered by them.

The Senate decided that Mid-term examination

in the course CEN 543 Advance Hydrology

may be got conducted by an alternate

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c) Non conduct of Re-examination in

the courses of CEN102 & CEN206

(16172 semester).

Instructor and moderated grades in this course

may be sent to Academic Section within two

weeks.

The Senate took a serious view on the part of

the Instructor for non conduct of the mid-term

examination in this course and decided that

suitable action may be initiated against him.

It was decided that re-examination of the

students in the course of CEN102 (BUILDING

CONSTRUCTION & ESTIMATION) and

CEN206 (Engineering Analysis and Design)

may be conducted by the department on July

27, 2017.

The Senate took a serious view on the part of

the Instructors for not offering the re-

examination in these courses and decided that

suitable action may be initiated against them.

T-

71.2 To consider equivalence certificate of

“Electronics & Communication

Engineering” with “Electronics &

Electrical Communication.

Approved as per past practice.

T-

71.3 To consider review of various schemes of

scholarship.

The Senate felt that the Committee may re-

look at its recommendations particularly with

reference to tuition fee waiver for EWS. It was

felt that the amount of tuition fee waiver may

be re-worked on the basis of different income

slabs. The Senate empowered the Chairman

Senate to approve the schemes based on the

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recommendations of the Committee.

T-

71.4 Item for ratification

Students of batches prior to 2014 have 3

backlog courses. As per rule, a student can

opt for two courses in summer term. Some

UG final year students have requested for

registration in all three backlog courses in

summer term (Sem 16173). Chairman Senate

has approved the case to register for three

subjects in summer term.

Ratified.

Meeting ended with the vote of thanks to Chair.

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ANNEXURE ‘B’

Amended Ph.D. regulations regarding number of Ph.D. scholars per faculty, Pre-Ph.D. courses,

minimum duration of Ph.D programs and Constitution of SRC.

Points Amended regulations

No. of Ph.D.

scholars/faculty

A Professor faculty member can be assigned maximum of 08 Ph.D. students,

an Associate Professor can be assigned maximum of 06 Ph.D. students and

an Assistant Professor can be assigned maximum of 04 Ph.D. students.

Pre-Ph.D. Courses After having been admitted, a PhD candidate shall be required to undertake

course work for a minimum period of one semester and maximum of two

semesters. For this purpose, a PhD scholar with M. Tech/ M.Sc. degree has to

take at least three/ four courses respectively subject to maximum of 16 total

credits. Further based on the recommendations of SRC, one or more of the

courses undertaken during the course work will be a course on research

methodology, which may include quantitative methods and computer

applications. It may also involve research ethics and reviewing of published

research in the relevant field. The other courses will be based on advanced level

courses on the recommendations of the SRC. In case, the research student had

done research methodology during his/ her Master’s degree, he/ she has to

complete other courses as recommended by the SRC. Moreover, one of the

course, may be taken in MOOCs mode.

Minimum duration

of Ph.D. programme

Ph.D. programme shall be for a minimum duration of three years, including

course work and a maximum of six years.

The candidates of all categories shall submit their thesis within a period of six

years from the date of their initial registration for the PhD Programme. However,

as a special case, this limit may be extended on the recommendation of SRC to a

maximum of seven years for Full time research candidate and eight years for Part

time research candidate by the Dean, Academic Affairs after which the

registration shall stand cancelled automatically.

The women candidates and Persons with Disability (more than 40% disability)

may be relaxed of two years for Ph.D. in the maximum duration. In addition, the

women candidates may be provided Maternity Leave/Child Care Leave once in

the entire duration of Ph.D. for up to 240 days.

Note: The assistantship for Ph.D. scholar will be limited to 4 years as per the

current Institute rules.

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Points Amended regulations

Constitution of

Departmental

Research Committee

(DRC) and Student

Research Committee

(SRC)

1.The Departmental Research Committee (DRC) will be constituted with the

following members:

(i.) Head of the Department, Chairman.

(ii.) One member each from various specializations in the department

(maximum 4-6 members) on rotation basis for two years.

2.The Student Research Committee (SRC) will be constituted with the following

members as proposed by the supervisor(s) and approved by the Head of the

Department:

(i.) One member from DRC, as Chairman.

(ii.) One internal expert in the field from within the department.

(iii.) One external expert, preferably in the synergy area, who may be a

faculty member from outside the department to which the student belongs or

may be from any educational institute/research laboratory within the tricity.

(iv.) Supervisor(s), Convener

Note:

1. All recommendations of SRC are to be counter-signed by Chairman DRC

before further processing.

2. The Chairman of SRC would continue in this position even if he/ she

ceases to be a member of DRC on expiry of term of DRC.