DraftBudgetOverview2017-18

PresentationtotheBoardofEducationMarch21,2017

AreasofFocusthatDriveOurImprovement

PRIORITIZINGEDUCATIONALEQUITY

BUILDINGRELATIONALCAPACITY

NURTURINGINNOVATION

CREATINGCOHERENCE

ACCOUNTABILITYFORACTION

2

Everystudentbyfaceandname.Everyschool,everyclassroom.Toandthroughgraduation.

RESULTS

3

AFrameworkforAction:LeadingHighPovertySchoolstoHigherAchievement

ActionsWeAreImplementingThisSemesterSTRATEGY KEYACTIONSUNDERWAY

CentralOfficeRedesign T&LpartnershipandsupportteamsvisiteveryclassroomCO teamsreassignedtoschools3days/week

HRandEmployeeRelations Early teacherrecruitmentandhiringinitiativewithastrongequity-drivenfocus

Teaching,Pedagogy andCurriculum Principal pipelineandteacher-leaderworkwithnationalpartners

Social-Emotional LearningandSupport Superintendent’srapid-responseteamsExpanduseofDeGruy relationship model,restorativepracticesandculturallyresponsivecurriculumfocus

Student,Family&CommunityEngagement

Strengthenvoiceandrole ofschool-basedplanningteamsActivatestudentvoiceandleadershipineverysecondaryschoolMarch31summitledbyRCSDstudents

FocusandAlignResourcesforResults Budget processredesignedtofocussquarelyonstudentsandschools 4

WhatOurBudgetNeedstoAccomplish

5

• Everystudent,classroomandschoolhasthesupport,resourcesandscheduletheyneedtoimproveachievement,closegapsandgraduateontime,career- andcollege-ready

• Everyemployee anddepartmenthasthetechnicalsupport,professionallearningsystemandorganizationalstructuretheyneedtoliftstudentandschoolperformance

6

Superintendent’sBudgetDirectiontoSeniorTeam

7

DriveMoreResourcestoSchoolsandStudents

• Line-by-lineanalysisofeachdepartmentandschoolbudget

• ShiftresourcesfromCentralOfficetoschoolswherepossible

• Reducebureaucracy,managementlayerstoincreaseefficiencyandeliminatebarrierstoquality

• Beginningspring2017,reviewjobdescriptionstoensuretheworkbeingdonedirectlysupportsschoolsandisalignedtoreorganization

T&L/Accountability/IM&T

Buildreal-timedatatrackingsystemsandorganizeschool/Districtschedulestoenablereviewofkeyperformanceindicatorsforeverystudent,everyfiveweeks,andbuildactionablestrategiesthatdisruptcyclesofpoorperformance

T&L Partnership&Support Teams

Analyzeeachschool’sbrightspotsandresourceneeds

DeputySupt./SchoolChiefs

RedesigntheT&Lorganizationintoongoingteamsthatworkinpartnershipwithschoolleaderstofocusonsharedgoalsandimprovedperformance

T&L/Finance/SchoolChiefs

Fundrequirementsfirst—ensurethateachschoolhastheprograms,staffandsupporttomeetStateandfederalregulations(Part100,Part154,Part200ofEducationLaw)

T&L/Schools ExpandTier1,2and3culturallyresponsivemodelsofinstructionforgrade-levelproficiency,acceleration,enrichmentandpersonalizedsupport- Addreading,mathandsocial-emotionallearningstafftoensureeverychildhasaccesstothesupportstheyneed

- Createschoolschedulesthatensurethenecessaryinstructionaltimetoliftachievementandclosegapsinlearning

DeputySupt./SchoolChiefs/T&L/Principals

Increasesupportforprofessionallearning,buildingmasterschedulesandDistrict/schoolcalendarsthatembedtimeforprofessionallearningwhilereducingrelianceonsubstitutecosts

8

ImproveTeachingandLearningSupportforSchools

9

TheVoiceof2,000Teachers– InitialAnalysis

10

IncreaseLearningOpportunitiesatEveryGradeLevel

GRADELEVEL OPPORTUNITIESTOFUND

Prekindergarten • Maintain orexpandprogramsfor3- and4-year-olds

Elementary • Strengthenliteracyandmathinstruction atallgradesKto8• Ensureadequatemandatedinstructionaltimetoclosegaps

Middlegrades • Givestudentsfullaccesstoexploratorycourses,acceleration,remediation• Providesocialandemotionalservicesdesignedforearlyadolescents• ReturnAVIDprogramtomiddlegrades7-9

Secondary • ExpandCTEopportunitiesforallstudentsatsecondarygradelevels• Increaseadvancedcoursework,APandearlycollegeoptionsandenrollment

Allgradelevels • Expandrestorativepractices,theDeGruy relationshipmodelandothersystemiceffortstoimproveschoolclimate

• ProvideschoolsthesupporttheyneedtoimplementtheCodeofConduct—professional development,technicalsupportandresources

• ExpandCommunitySchoolsmodels• Expanddevelopmentofculturallyrelevantcurriculum• ExpandinstructionalPDtoensurehigh-qualityTierIinallclassroomsettings

StrengthenPartnershipswithParentsandCommunityOrganizations

1111

• ExpandtheroleofschoolsasthedriverofimprovementwithfullydevelopedSchool-BasedPlanningTeamshelpingtosupporteverystudentbyfaceandname

• GrowthedevelopmentofanRCSDcommunityschoolsmodel

• Usethe“communityasourclassroom”modelandleveragelearningopportunitieswithcommunityandcorporateorganizations

• Increasecorporateandnonprofitfinancialsponsorshipstoadoptschoolsandprograms,anddeliverservicestostudents

12

2017-18BudgetOverview

12

• Processandinvestmentoverview• Enrollment• Staffing• Revenuesandexpenditures• Budgetgapandclosurestrategies• Timeline

ANewApproachtotheBudget

• NewFinanceteam• Line-by-lineanalysis• UpfrontinvolvementbySchoolChiefs,ExecutiveDirectors,DirectorsandPrincipals

• FundStateandfederalrequirementsfirst• Prioritizeotherinvestmentsbasedondata- Academicreturnoninvestment(AROI)

• Shareinformationtransparently-Ourteamwillcontinuetoseekstakeholderinputbeforefinalizingourproposal

13

Ourintentisnottoeliminateanyprogramsorservicesthatbenefitchildren,butwewillneedmoresupportfromourStateandcommunity

EXPANDORMAINTAIN REDEPLOYANDRE-INVEST

• Certifiedreadingand mathteachers• Social,emotionalandmentalhealthsupports

• InstructionforELLstudents• Prekindergartenopportunities• Fullcontinuumofservicesforstudentswithdisabilities

• CareerandTechnicalEducationprograms• ProfessionallearningforPrincipalsandteachers

• Communityschoolmodels• Expandedlearningtimeschools• Summerlearningprograms• Earlyeducationprograms• AdvancedPlacementandearlycollegeopportunities

• ExpeditionaryLearning,Montessori,AVID,IBandothermodelprograms

• Plantodecreaserelianceonsubstitutes• Reducerelianceonconsultantservicesasalong-termpractice

• RedeployCOeducatorstoschools• Flexstaffschedulestoreduceovertime• Managestudentschedulestomaximizeuseofresources

• Provideprofessionaldevelopmentasextension ofthe schoolday;usecreativemodelsforembedded PD

• ConductCSEmeetingsatschools,orincommunitysettings,insteadofCO

• Lowerutilitycostsbyreducingcoffeepotsand refrigerators

• Implementapaperusagetrackingsystemandreportquarterly

• Seekefficienciesinhealthcarecosts

InvestinginStudentandSchoolSuccess

14

15

DistrictBudgetaryActions

• FundStateandfederalrequirements(Part100,Part154,Part200ofEducationLaw)

• IncreaseReading/InterventionTeachers+126FTEà +$8.2M• Counselors/SocialWorker+17FTEà +$1.1M• SPED/ESOL+26FTEà +$1.7M

• COPersonnelshifttoschools,reportingtoPrincipal• 22CASEshifttoTeachingpositionsà +$1.4M• 60ReadingTeachersà +$3.9M

• OperationalSavings• Programmaticrealignmentà -$1.2M• Overtimereductionà -$0.5M• Substitutecostsavingsà -$1.5M

StudentcountsdonotincludePre-K,privateandparochialschools

StudentEnrollment

16

37,1

59

35,4

31

35,0

95

34,3

30

33,8

32

33,0

55

33,4

17

32,5

86

32,7

68

32,0

32

31,5

11

31,2

47

30,4

12

29,1

97

28,9

36

28,3

16

27,6

11

26,9

84

27,0

11

1,32

8

1,50

9

1,71

8

1,97

9

2,06

4

659

781

1,06

0

1,17

5

1,31

8

1,72

4

2,16

8

2,66

8

3,22

7

4,03

5

4,51

3

5,26

2

5,90

0

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

1999

-00

2000

-01

2001

-02

2002

-03

2003

-04

2004

-05

2005

-06

2006

-07

2007

-08

2008

-09

2009

-10

2010

-11

2011

-12

2012

-13

2013

-14

2014

-15

2015

-16

2016

-17

2017

-18

RCSD K-12 Charter School

DistrictK-12Enrollment

17

25,000

26,000

27,000

28,000

29,000

30,000

31,000

32,000 20

11-1

2

2012

-13

2013

-14

2014

-15

2015

-16

2016

-17

2017

-18

Total Enrollment

659781

1,060 1,1751,318

1,7242,168

2,668

3,227

4,035

4,513

5,262

5,900

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18(Projected)

Stud

ents

Projected

Over$15millionadditionaltuitioncostprojectedbasedonGovernor’sproposaltounfreezethetuitionrate.RCSDbasedtuitionratewouldincreasefrom$12,590to$15,178perpupil.

CharterSchoolEnrollmentTrend

18

19

2016-17FTE(12-9-16)

2017-18FTEProjected

YeartoYearChange

Teachers 3,457.65 3,601.19 143.54

Administrators 302.20 281.70 -20.50

CivilService 1,492.12 1,500.61 8.49

TeachingAssistants 282.00 293.00 11.00

Paraprofessionals 500.00 500.60 0.60

TOTAL 6,033.97 6,177.10 143.13

StaffingByCategory

TotalRevenueandExpenditureProjections

20

2016-17Revenue

2017-18Revenue

Variance PercentVariance

GeneralFund $726.48 $736.62 $10.14 1.4%SpecialAidFund $127.95 $106.20 ($21.75) -17.0%School FoodServiceFund $21.59 $23.00 $1.41 6.5%Total $876.02 $865.82 ($10.20) -1.2%

2016-17Expenditures

2017-18Expenditures

Variance PercentVariance

GeneralFund $726.48 $791.38 $64.90 8.9%SpecialAidFund $127.95 $106.07 ($21.88) -17.1%

School FoodServiceFund $21.59 $23.00 $1.41 6.5%

Total $876.02 $920.45 $44.43 5.1%

DollarsinMillions

($inMillions)

2016-17Budget

2017-18Projection Variance

PercentVariance

FoundationAid $406.99 $418.03 $11.04 2.7%FormulaAid $119.01 $110.88 ($8.13) -6.8%BuildingAid $52.00 $53.32 $1.32 2.5%OtherStateAid $3.24 $1.87 ($1.37) -42.3%Subtotal- StateAid $581.24 $584.10 $2.86 0.5%

CityRevenue $119.10 $119.10 $0.00 0.0%FederalMedicaidRevenue $2.10 $2.10 $0.00 0.0%OtherLocalRevenue $9.04 $16.32 $7.28 80.5%AppropriatedFundBalance $15.00 $15.00 $0.00 0.0%TotalRevenue $726.48 $736.62 $10.14 1.4%

GeneralFundRevenueProjections

21

2016-17Budget(Dec. 31)

2017-18Budget

(Projected) VariancePercentChange

SalaryCompensation $276.57 $301.74 $25.17 9.1%OtherCompensation $21.15 $29.89 $8.74 41.3%EmployeeBenefits $139.54 $134.08 ($5.46) -3.9%FixedObligationswithVariability $151.16 $177.05 $25.89 17.1%DebtService $57.08 $61.85 $4.77 8.4%CashCapital $13.06 $14.43 $1.37 10.5%FacilitiesandRelated $24.47 $26.12 $1.65 6.7%Technology $2.02 $1.88 ($0.14) -6.9%AllOtherVariableExpenses $41.43 $44.34 $2.91 7.0%TotalExpenditures $726.48 $791.38 $64.90 8.9%

($inMillions)

GeneralFundExpendituresProjections

22

GeneralFundExpendituresKeyDrivers

23

• SalaryCompensation– Contractualsalaryincreasesandadditionalsupportforacademicinterventionservices(+$25.1million,+9.1%)

• OtherCompensation – Adequatebudgetforteachersubstitutes,expandedlearningandsummerschool (+$8.6million,+$40.6%)

• FixedObligations– IncludesCharterSchooltuitionincreaseof$22.7millionbasedonproposedunfreezingoftuitionrates andcontinuinggrowthinenrollment

• CashCapital– Includes$1.3millionforneededbusreplacementsin2017-18(noneincurrentyear)

• FacilitiesandRelated– Includesanticipatedrateincreasesinutilities,inflationaryincreasesinothersupplies

• AllOther– IncludesBOCEStuition,contractualinstructionalservices,otherexpensespreviouslypaidfromgrantsthatareending

ProjectedGeneralFundExpenditures $791.4

Less:ProjectedGeneralFundRevenue ($721.6)Less:AppropriatedFundBalance ($15.0)

TotalProjectedBudgetGap $54.8

DollarsinMillions

2017-18BudgetGap=$54.8million

24

ActionstoClosetheGap

25

ProjectedBudgetGap $54.8M

LessPotentialAdjustments

FoundationAidrequest$12.5M

SchoolHealthServicesadd’l $2.0M

ExpandedLearningTime$3.5M

CharterSchoolclosure$3.5M

TitleISASrepurposing$4.4M

PSSG$1.0M

Operationalefficiencies$10.0M

AdjustedBudgetGap $17.9M

2017-18BudgetTimeline

26

Tuesday, March21(6p.m.) PresentationofDraftBudget

Thursday, March23(8a.m.) TownhallmeetingwithschoolPrincipals

Thursday, March23(6:30p.m.) BoardofEducationbusinessmeeting

Saturday,March25(10a.m.) TownHallhostedbyPACandBilingualCouncil

Monday,March27(6:30p.m.) PublicforumhostedbySuperintendent’sExecutiveCabinet

Tuesday,March28 (6a.m.) 1st BoardofEducationPublicBudgetHearing

Thursday,March30(8 a.m.) SuperintendentKitchen-table conversationonthe2017-18budget

Thursday,March30(6 p.m.) 1st BoardofEducationBudgetDeliberation

Tuesday,April4(6p.m.) 2nd BoardofEducationPublicBudgetHearing

Tuesday, April11(6p.m.) 2nd Board ofEducationBudgetDeliberation

Tuesday,April25(6 p.m.) 3rd Board ofEducationBudgetDeliberation

Thursday,May11(6p.m.) SpecialBoardofEducationmeetingforBudgetAdoption

Wednesday, June14 JointCityCouncil andBoardofEducationhearingDistrictbudget

Tuesday,June20 CityCouncilmeetingforBudget Approval

DraftBudgetOverview2017-18

PresentationtotheBoardofEducationMarch21,2017