Download - SAPBreak Maint Process
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User Manual - Training Level 2
DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: 1 of 47
T*TLE: Break-Down Main Or!er Pro"ess
Creaion O+ Mal+un"ion Noi+i"aion,or Break-Down Mainenan"e
Overview
Trigger:An internal problem or maintenance request needs to be logged for problem reporting and technicalresolution.
Business Pro"ess Pro"e!ure OverviewThis document describes how to create a PM notification for any notification type. A notification is used to capture technical informationand assign tasks that do not inole the tracking of costs. The user can create a maintenance order from the PM notification.!ote" #ith this transaction$ the screen layout will differ based on the notification type. %efer to &usiness Procedure document for 'reateMaintenance %equest$ 'reate PM Malfunction %eport and 'reate PM (eneral Maint !otification.
*nu . Re/uire! ,iel!s ,iel! $alue0Co11ens!otification Type The standard types are M1 )Maintenance %equest*$ M+ )Malfunction %eport**.
'ustomer,specific notification types may be created and used. -f other notificationtypes are needed$ the system administrator must be adised.
Ouu - Resuls Co11ens
'reation of a notification %efer to &usiness Process Procedure /isplay PM !oti fication0$ to erify this result.
Tis an! Tri"ksAn eisting notification can be copied to reduce data entry time.
Pro"e!ural es
1.1. Access transaction by:
$ia Menus 2ogistics Plant Maintenance Maintenance Processing!otification'reate)general*
$ia Transa"ion Co!e -#+1
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1.2.On screen Create PM Notification: Initial, enter information in the fields as secified in the tablebelo!:
3ield !ame /escription %5' 6ser Action and alues 'omments!otificationType
!otification type %
!otification 8ternal number for notification 5 2eae field blank and the system will assignthe net consecutie number.
%eference!otification
!otification number from which to copydata.
5 8nter the notification number of an eistingnotification$ if data is to be copied.Press 8!T8% key. Alternately$
click on thegreen checkmark icon.
1.". On screen Create PM Notification: Maintenance #e$%est &or Malf%nction #eort or Acti'ity#eort(, enter information in the fields as secified in the table belo!:
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3ield !ame /escription %5' 6ser Action and alues 'omments!otification)short tet*
!otification short tet )or title of the PMnotification*
% 8nter a short tet. 2ong tet isaailable$ if needed.
3unct2ocation 3unctional 2ocation number for whichthe notification refers
5 8nter a functional location number$ ifknown.
'an be determinedfrom the equipment
8quipment 8quipment number for which thenotification refers )reference ob:ect*
5 8nter an equipment number$ if known.
Assembly Material or assembly number 5 8nter a material or assembly number$ ifknown.
/escription 2ong tet description 5 8nter a long tet.Planner (roup (roup responsible for planning tasks 5 8nter a planner group and maintenance
plant.'an be automaticallydetermined from thereference ob:ect.
Main #ork'tr #ork center responsible for thecompletion of the maintenance tasks 5 8nter a work center and maintenanceplant. 'an be automaticallydetermined from thereference ob:ect.
%eported &y Person who reported requestproblem 5 8nter the last name of the person whoreported the problemrequest.
!otif./ate /ate and time the requestproblemwas noted
5 /efaults to current date and time. 'an be changed asneeded.
;tartMalfunct /ate and time the malfunction orproblem occurred
5 /efaults to current date and time. 'an be changed asneeded.
&reakdown -ndicator for breakdown 5 6sed for technicalreporting
Malfunct.8nd /ate and time the malfunction orproblem ended
5 8nter the date and time the malfunction problem ended.
/owntime Total number of hours the referenceob:ect was not working.
5 8nter the time in hours or change theunit of measure to represent the correct
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time )i.e.$ minutes*.5b:ect Part 'ode of standard part for which the
notification refers5 ;elect code from drop down list )press
34*./amage 'ode for damage description 5 ;elect code from drop down list.
Tet 3ree tet for damage description 5 8nter tet for damage description$ ifneeded.
'ause 'ode 'ode for cause of damage description 5 ;elect code from drop down list.'ause Tet 3ree tet for cause of damage
description5 8nter tet for cause of damage
description$ if needed.
%&3&% Mal+un"ion4 Break!own Ta5
/etailed information regarding the malfunction$ such as start date and time of the malfunction of the reference ob:ect$ can beentered in this tab. The malfunction can also be marked as a breakdown. This information is later used for reporting )i.e.$mean time between failure$ number of breakdowns$ etc.*.
%&3&2 Lo"aion Daa Ta5
'ontains location information of the reference ob:ect.
1.). P%t the notification in rocess. &Clic* the +P%t in Process+ b%tton or Notification %nctions P%t in Process or ress -(
%&6&% T7e s8se1 saus on 7e noi+i"aion will "7ange +ro1 ONOo NOPR&
1.-. a'e the notification. &Clic* on the sa'e icon, or Ctrl/(
%&9&% Message will 5e !isla8e! "on+ir1ing 7a 7e noi+i"aion 7as 5een save!an! will !isla8 s8se1 assigne! noi+i"aion nu15er&
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3or creating &reak,/own Maintenance 5rder through notification$ 8nter into change mode ofcreated notification > click on 'reate &utton?
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'heck the defaulted /ata in the Pop,6p 'lick on ? Press 8!T8%
#ith reference to the !otification$ ;ystem takes into 'reate mode of Maintenance 5rderautomatically.
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5bsere > note the 5rder !o. > !otification !o. displayed on the ;tatus &ar.
Break-Down Mainenan"e Or!er Pro"ess
Overview
Trigger:
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-nternal work hours and costs need to be captured and transferred to other cost ob:ectsfor maintenance serice work. &illable hours and costs need to be captured andbilled to customers$ as well as transferred to other cost ob:ects$ forserice work.
Business Pro"ess Pro"e!ure OverviewA detailed work planning document which holds details on resources$ components$ costs$ and laborrequired to complete specific maintenance serice work. 'an be created with or without anotification.The costs are settled to other cost ob:ects$ such as cost centers$ #&; elements$ internal orders$fied assets$ profitability segments and (2 accounts )serice only*$ contracts )serice only*$ otherPM'; orders and real estate ob:ects.
*nu . Re/uire! ,iel!s ,iel! $alue0Co11ens5rder !o -nput the order !o. obtained through Malfunction !otification
Ouu - Resuls Co11ens'hange of a PM'; 5rder %efer to &usiness Process Procedure 'hange PM 5rder0$ to
erify this result
1.1. Access transaction by:
$ia Menus 2ogistics Plant Maintenance Maintenance Processing 5rder 'hange )general*
$ia Transa"ion Co!e -#9+
2. On screen Chan0e rea*3o!n Maintenance Order )2444441-1: Central 5eader,
chec* the data defa%lted, and chan0e the data if 6 as needed :
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2. On screen Chan0e rea*3o!n Maintenance Order )2444441-1: Central 5eader,chec* the data defa%lted, and chan0e the data if 6 as needed:
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T*TLE: Break-Down Main Or!er Pro"ess
'lick on 5perations Tab?> check the data defaulted operations$ work$ no. of capacity >duration$ and change the data if > as needed$ and select 2ine "
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'lick on 'omponent Tab?> check the data defaulted Material !o > Dty.$ and changethe data if > as needed"
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o 'lick on 'osts Tab?> check the status of determination ofthe planned costs are in order"
%elease the order by clicking on (reen 3lag
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After %eleasing the 5rder 5bsere status of the order from the ;tatus &ar.
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After ;aing the 5rder 5bsere status of the order from the ;tatus &ar.
'lick on 5perations Tab?
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;elect the line 'lick on 'omponents? Tab
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;elect 2ine > click on (en /ata? Tab
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Take the %eseration no.
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'lick on To %eseration? Tab.
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8nter %eseration !o. 'lick on Adopt E /etails?
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8nter ;torage 2ocation? > press 8nter
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;A8
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;tatus of the (oods -ssue displayed on the ;tatus &ar?
%&9& ""ess ransa"ion +or PM Or!er Con+ir1aion;: $ia& T- Co!e:*
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;elect the 2ine and 'lick on -ndiidual 'onfirmation? tab.
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'hange Actual #ork? as > if required.o 'heck )* 3inal confirmation?$ !o %emaining #ork? > 'lear open %eserations?
as > if required. 8nter Actual /uration? as required.
8nter /ates > Times? as required.
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;tatus of the 5rder 'onfirmation? displayed on the ;tatus &ar?
8nter into 'hange Mode )-#9+* of the 5rder to obsere the updation of Actual 'osts?
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'lick on 'omplete? icon )black flag* to mark T8'5? )complete Technically*
8dit the defaulted /ate > Time of completion. 'lick on ? )'ontinue* Press 8!T8%?
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!ote ;tatus of the 5rder from the ;tatus &ar?
8nter ;ettlement Period? 8nter 3iscal Fear?
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5nly to iew the ;ettlement? click on Test %un? )or* to settledirectly click on 'heck Trans /ata?
'lick on 8ecute? 3@ to settle.
'lick on /etails 2ist?
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8nter into change mode )-#9+* of Maintenance 5rder for 'omplete )&usiness*?
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To 'omplete )&usiness*? click on 'omplete )&usiness*? Tab
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!ote the ;tatus of the 5rder from the ;tatus &ar?
Access to 'hange mode of Maint !otification for performing T8'5?
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'lick on 'omplete? icon )black flag* to mark T8'5? )complete Technically*
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8dit the defaulted /ate > Time of completion. 'lick on ? )'ontinue* Press 8!T8%?
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!ote the ;tatus of the !otification from the ;tatus &ar?