sapbreak maint process

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User Manual - Training Level 2

DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: 1 of 47

T*TLE: Break-Down Main Or!er Pro"ess

Creaion O+ Mal+un"ion Noi+i"aion,or Break-Down Mainenan"e

Overview

Trigger:An internal problem or maintenance request needs to be logged for problem reporting and technicalresolution.

Business Pro"ess Pro"e!ure OverviewThis document describes how to create a PM notification for any notification type. A notification is used to capture technical informationand assign tasks that do not inole the tracking of costs. The user can create a maintenance order from the PM notification.!ote" #ith this transaction$ the screen layout will differ based on the notification type. %efer to &usiness Procedure document for 'reateMaintenance %equest$ 'reate PM Malfunction %eport and 'reate PM (eneral Maint !otification.

*nu . Re/uire! ,iel!s ,iel! $alue0Co11ens!otification Type The standard types are M1 )Maintenance %equest*$ M+ )Malfunction %eport**.

'ustomer,specific notification types may be created and used. -f other notificationtypes are needed$ the system administrator must be adised.

Ouu - Resuls Co11ens

'reation of a notification %efer to &usiness Process Procedure /isplay PM !oti fication0$ to erify this result.

Tis an! Tri"ksAn eisting notification can be copied to reduce data entry time.

Pro"e!ural es

1.1. Access transaction by:

$ia Menus 2ogistics Plant Maintenance Maintenance Processing!otification'reate)general*

$ia Transa"ion Co!e -#+1


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: + of 47


1.2.On screen Create PM Notification: Initial, enter information in the fields as secified in the tablebelo!:

3ield !ame /escription %5' 6ser Action and alues 'omments!otificationType

!otification type %

!otification 8ternal number for notification 5 2eae field blank and the system will assignthe net consecutie number.

%eference!otification

!otification number from which to copydata.

5 8nter the notification number of an eistingnotification$ if data is to be copied.Press 8!T8% key. Alternately$

click on thegreen checkmark icon.

1.". On screen Create PM Notification: Maintenance #e$%est &or Malf%nction #eort or Acti'ity#eort(, enter information in the fields as secified in the table belo!:


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3ield !ame /escription %5' 6ser Action and alues 'omments!otification)short tet*

!otification short tet )or title of the PMnotification*

% 8nter a short tet. 2ong tet isaailable$ if needed.

3unct2ocation 3unctional 2ocation number for whichthe notification refers

5 8nter a functional location number$ ifknown.

'an be determinedfrom the equipment

8quipment 8quipment number for which thenotification refers )reference ob:ect*

5 8nter an equipment number$ if known.

Assembly Material or assembly number 5 8nter a material or assembly number$ ifknown.

/escription 2ong tet description 5 8nter a long tet.Planner (roup (roup responsible for planning tasks 5 8nter a planner group and maintenance

plant.'an be automaticallydetermined from thereference ob:ect.

Main #ork'tr #ork center responsible for thecompletion of the maintenance tasks 5 8nter a work center and maintenanceplant. 'an be automaticallydetermined from thereference ob:ect.

%eported &y Person who reported requestproblem 5 8nter the last name of the person whoreported the problemrequest.

!otif./ate /ate and time the requestproblemwas noted

5 /efaults to current date and time. 'an be changed asneeded.

;tartMalfunct /ate and time the malfunction orproblem occurred

5 /efaults to current date and time. 'an be changed asneeded.

&reakdown -ndicator for breakdown 5 6sed for technicalreporting

Malfunct.8nd /ate and time the malfunction orproblem ended

5 8nter the date and time the malfunction problem ended.

/owntime Total number of hours the referenceob:ect was not working.

5 8nter the time in hours or change theunit of measure to represent the correct


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time )i.e.$ minutes*.5b:ect Part 'ode of standard part for which the

notification refers5 ;elect code from drop down list )press

34*./amage 'ode for damage description 5 ;elect code from drop down list.

Tet 3ree tet for damage description 5 8nter tet for damage description$ ifneeded.

'ause 'ode 'ode for cause of damage description 5 ;elect code from drop down list.'ause Tet 3ree tet for cause of damage

description5 8nter tet for cause of damage

description$ if needed.

%&3&% Mal+un"ion4 Break!own Ta5

/etailed information regarding the malfunction$ such as start date and time of the malfunction of the reference ob:ect$ can beentered in this tab. The malfunction can also be marked as a breakdown. This information is later used for reporting )i.e.$mean time between failure$ number of breakdowns$ etc.*.

%&3&2 Lo"aion Daa Ta5

'ontains location information of the reference ob:ect.

1.). P%t the notification in rocess. &Clic* the +P%t in Process+ b%tton or Notification %nctions P%t in Process or ress -(

%&6&% T7e s8se1 saus on 7e noi+i"aion will "7ange +ro1 ONOo NOPR&

1.-. a'e the notification. &Clic* on the sa'e icon, or Ctrl/(

%&9&% Message will 5e !isla8e! "on+ir1ing 7a 7e noi+i"aion 7as 5een save!an! will !isla8 s8se1 assigne! noi+i"aion nu15er&


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: = of 47



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3or creating &reak,/own Maintenance 5rder through notification$ 8nter into change mode ofcreated notification > click on 'reate &utton?


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: @ of 47


'heck the defaulted /ata in the Pop,6p 'lick on ? Press 8!T8%

#ith reference to the !otification$ ;ystem takes into 'reate mode of Maintenance 5rderautomatically.


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: B of 47


;ae


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: 1C of 47


5bsere > note the 5rder !o. > !otification !o. displayed on the ;tatus &ar.

Break-Down Mainenan"e Or!er Pro"ess

Overview

Trigger:


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-nternal work hours and costs need to be captured and transferred to other cost ob:ectsfor maintenance serice work. &illable hours and costs need to be captured andbilled to customers$ as well as transferred to other cost ob:ects$ forserice work.

Business Pro"ess Pro"e!ure OverviewA detailed work planning document which holds details on resources$ components$ costs$ and laborrequired to complete specific maintenance serice work. 'an be created with or without anotification.The costs are settled to other cost ob:ects$ such as cost centers$ #&; elements$ internal orders$fied assets$ profitability segments and (2 accounts )serice only*$ contracts )serice only*$ otherPM'; orders and real estate ob:ects.

*nu . Re/uire! ,iel!s ,iel! $alue0Co11ens5rder !o -nput the order !o. obtained through Malfunction !otification

Ouu - Resuls Co11ens'hange of a PM'; 5rder %efer to &usiness Process Procedure 'hange PM 5rder0$ to

erify this result

1.1. Access transaction by:

$ia Menus 2ogistics Plant Maintenance Maintenance Processing 5rder 'hange )general*

$ia Transa"ion Co!e -#9+

2. On screen Chan0e rea*3o!n Maintenance Order )2444441-1: Central 5eader,

chec* the data defa%lted, and chan0e the data if 6 as needed :


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: 1+ of 47


2. On screen Chan0e rea*3o!n Maintenance Order )2444441-1: Central 5eader,chec* the data defa%lted, and chan0e the data if 6 as needed:


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'lick on 5perations Tab?> check the data defaulted operations$ work$ no. of capacity >duration$ and change the data if > as needed$ and select 2ine "


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'lick on 'omponent Tab?> check the data defaulted Material !o > Dty.$ and changethe data if > as needed"


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: 1< of 47


o 'lick on 'osts Tab?> check the status of determination ofthe planned costs are in order"

%elease the order by clicking on (reen 3lag


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After %eleasing the 5rder 5bsere status of the order from the ;tatus &ar.


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: 1@ of 47


After ;aing the 5rder 5bsere status of the order from the ;tatus &ar.

'lick on 5perations Tab?


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: 1B of 47


;elect the line 'lick on 'omponents? Tab


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: +C of 47


;elect 2ine > click on (en /ata? Tab


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: +1 of 47


Take the %eseration no.


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: ++ of 47


;ae


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'lick on To %eseration? Tab.


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8nter %eseration !o. 'lick on Adopt E /etails?


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: +< of 47


8nter ;torage 2ocation? > press 8nter


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: += of 47


;A8


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: +@ of 47


;tatus of the (oods -ssue displayed on the ;tatus &ar?

%&9& ""ess ransa"ion +or PM Or!er Con+ir1aion;: $ia& T- Co!e:*


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: +B of 47


;elect the 2ine and 'lick on -ndiidual 'onfirmation? tab.


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'hange Actual #ork? as > if required.o 'heck )* 3inal confirmation?$ !o %emaining #ork? > 'lear open %eserations?

as > if required. 8nter Actual /uration? as required.

8nter /ates > Times? as required.


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;A8


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;tatus of the 5rder 'onfirmation? displayed on the ;tatus &ar?

8nter into 'hange Mode )-#9+* of the 5rder to obsere the updation of Actual 'osts?


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'lick on 'omplete? icon )black flag* to mark T8'5? )complete Technically*

8dit the defaulted /ate > Time of completion. 'lick on ? )'ontinue* Press 8!T8%?


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!ote ;tatus of the 5rder from the ;tatus &ar?

8nter ;ettlement Period? 8nter 3iscal Fear?


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5nly to iew the ;ettlement? click on Test %un? )or* to settledirectly click on 'heck Trans /ata?

'lick on 8ecute? 3@ to settle.

'lick on /etails 2ist?


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: 9@ of 47


8nter into change mode )-#9+* of Maintenance 5rder for 'omplete )&usiness*?


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DOCUMENT NUMBER: UML2_PM (Break-Down Main Or!er Pro"ess # _$%&' P)E: 9B of 47


To 'omplete )&usiness*? click on 'omplete )&usiness*? Tab


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!ote the ;tatus of the 5rder from the ;tatus &ar?

Access to 'hange mode of Maint !otification for performing T8'5?


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'lick on 'omplete? icon )black flag* to mark T8'5? )complete Technically*


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8dit the defaulted /ate > Time of completion. 'lick on ? )'ontinue* Press 8!T8%?


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!ote the ;tatus of the !otification from the ;tatus &ar?

sapbreak maint process

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