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Reviewing and Redesigning the Disposal Program at Public Record
Office Victoria
Emma Murray and Julie McCormack
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Disposal Review
• Background & current approach to disposal• Current program – issues and limitations• Project objectives• Three choices evaluated• Key issues
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Background & Current Approach
• Retention & Disposal Authorities (RDAs)• Approx 100 current RDAs • Very popular – 59 issued since 2007 • Meagre resources
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Issues & limitations of current program
• Difficulty keeping pace with agency demand• Onerous and resource intensive process• Difficult to interpret and implement RDAs
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Project Objectives
• Investigate & consider current & possible approaches
• Identify the pros, cons & impacts of each approach
• Develop recommendations • Implementation plan and schedule
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Three Choices Evaluated
• As is• PROV do it all• Agency self managed
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Key Issues Emerged from Review
• Current approach was inefficient and ineffective
• Disposal in a digital future
• Lack of resources
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Re-inventing Disposal
• Major themes that emerged
• Draft recommendations• The plan• What’s next?
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Emerging Themes
• Clarifying the message• Appraisal objectives• Keep it simple and
sound• Stakeholder inclusion• Techniques for digital
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Draft Recommendations
• Appraisal & disposal determinations• Appraisal Statement• “Pre RDA”• Priority functions and
cluster agencies• Simple products• Stakeholder consultation
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Draft Recommendations - Implementing Disposal• Short to medium term
Simple disposal instruments Data extraction and veo creation
tools Develop staff expertise
•Long term Collaborate across professions
and jurisdictions
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What’s Next?
• Endorsement of recommendations
• Implementation plan• Effort v benefit• Who, what, when?• Gaining space to implement
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Contacts
• Keen to share ideas and experience!
• Please contact:• [email protected]• [email protected]