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PRINTERS & PRINTINGPRINTERS & PRINTING
The BasicsThe Basics
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FIRST THOUGHTS
Because of the different makes & models available, we will need to talk in generalities to a large degree
Our emphasis will be on Ink-jet printers although much of what we will discuss also applies to Laser printers
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INK-JET PRINTERS
Low purchase cost colour printing Can be used for different things – regular paper –
photograph paper – CD’s & DVD’s – fabric transfer. Some models can print – copy – scan – fax. We are only looking at printing today
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LASER PRINTERS
May be Black & White only or Colour More expensive to buy but much less
expensive to run – toner not ink cartridges Faster Not really suitable for anything but regular
paper – lesser picture quality Usually only for printing – not copy, scan or
fax
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WHAT DO I NEED?
Ink-jet printers are more versatile Laser printers come into their own when high
volumes are needed – speed & cost Laser printers are not good for photography
as they can not use photographic papers Wireless printers have advantages – less
cable, can locate as convenient etc.
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WHAT DO I NEED?
Do I want to print on CD/DVD? Not all printers can do this
Do I need Copy/Scan/Fax? Do I need multiple paper trays? What Paper sizes do I use? There are some
printers that will handle paper up to 13” x 19”
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B&W or COLOUR Inkjet printers will always have a black ink
cartridge Colour will be produced either from a single
cartridge – blue [cyan], red & yellow or may have a cartridge for each colour [may be more than 3]
Multiple cartridges offer cost savings – only replace what is needed. In the integrated cartridge, have to replace when one colour is used up
Laser printers are basically the same but with toner cartridges
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USAGE Most ink-jet printers will show an indication of
how much ink is left It is important to understand that this is very
much an approximation Can usually print several pages more when
“out of ink” message appears When cartridges are refilled the “ink level”
indicator becomes invalid UNLESS the cartridge has a re-set switch – not all do!not all do!
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RE-FILLING CARTRIDGES
Re-filling cartridges [from a reliable supplier] gives good print quality & considerable cost savings
For most people, the quality in all types of printing will be adequate
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PRINT QUALITY
If “best” quality photographs are to be printed, then there is some advantage to using both the printer manufacturer’s ink AND photographic paper – they are matched for optimum results. However, generic photo paper works for most people!
If using “plain” paper – quality may count. For B&W, this is rarely significant. In colour printing, “bright white” papers give a better colour
When buying paper, be aware that there are “ink-jet only”, “laser only” and “multi-use” papers
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INSTALLING YOUR PRINTER In most cases, it is critical to follow the
instructions provided – there is often a separate sheet for this
In particular, take great care with any instructions about when to attach cables and when to power on.
MOST PRINTERS WILL NOT INSTALL PROPERLY IF THIS IS NOT DONE!
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INSTALLING YOUR PRINTER Usually at some point in the installation, you
will be asked if this printer is to be the “default” printer – that is the printer to be used automatically for any printing UNLESS you say differently
If this is the only printer – then the answer is, of course, YES
If you have more than one printer, the you will have to decide which is to be “default”
Some printers will assume they are to be the default and will do this automatically
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CHECK THE “ALL PROGRAMS” MENU AFTER INSTALLING
In many cases, when the printer is installed, a complete suite of utilities and services are installed
Note that in this example an un-install routine is included
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I SCRAPPED THE OLD PRINTER. SHOULD I UN-INSTALL IT?
It is not necessary to un-install the old printer BUT should be sure the new one is set as default – for convenience
However, un-installing keeps things tidy Be aware that “removing” a printer [Control Panel]
does not always un-install 100% May need to download an un-install routine from the
manufacturer or the facility may be part of the new install
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WHERE DO I PRINT FROM?
Typically there are two ways to print your work – from a print Icon or from a print Menu
Note: While many programs offer both choices – this is not always so
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PRINTING FROM AN ICON
Printing from an Icon is convenient BUT it may be limiting in some programs
Uses the default printer [OK unless there is more than one]
Only one copy Uses defaults for print quality, paper quality, paper
handling & [in some cases] what is printed. For example, prints all pages [Word] or prints only one format of the work [PowerPoint]
In some programs, the Icon brings up a print set up window – usually similar to that in Word etc.
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PRINTING FROM A MENU
Printing from a Menu gives you control
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LET’S EXPLORE!
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WHICH PRINTER?
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WHAT ARE ALL THESE?
Word [and other programs] create “virtual printers” – that is, not a physical unit
Using these “printers” is an advanced topic
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EXPLORE SOME MORE
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VARIES BY PROGRAM
In PowerPoint
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VARIES BY PROGRAM
From Internet Explorer
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A REMINDER
The print menu we are looking at interacts with the printers own capabilities.
There may be some duplication of settings The program [Word etc.] may offer settings
that the printer does not or vice versa. Will need to try out to see what happens Look in all areas to see what is available
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FROM WORD - “Options”
Most people will not need to use this area except in the top section
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FROM WORD – “Properties”[May be “Preferences” in some cases]
This example is printer specific
Note the duplications from “Options”
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MONEY SAVING OPPORTUNITIES
Double Sided Printing – Saves paper Draft quality Printing – Saves ink and is
acceptable quality in many cases
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EXPLORING FURTHER
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EXPLORING FURTHER
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EXPLORING FURTHER
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EXPLORING FURTHER